Summary
Overview
Work History
Education
Skills
Accomplishments
Timeline
Generic
Mahmoud Hussain

Mahmoud Hussain

Summary

A highly motivated Senior Administrator with 14 years of experience in Administration, PR, and Communication, and 8 years of management experience at a high level. Strong in administrative and clerical strategies and methods, with excellent communication skills, strategic thinking, and ability to form and motivate work teams. Proficient in advertising, marketing, branding, creativity, graphic design, and digital media, and a track record of working for high-profile organizations. A result-driven, self-motivated individual with a solid artistic background in graphic packages, skilled in concept creation, visualization, and implementation. Adept at managing multi-level tasks and teams, using various tools and techniques to maintain and improve corporate identity and achieve desired market reach.

Overview

17
17
years of professional experience

Work History

Committee member

Fekrey, Qatar National Library

Former Manager

Jassim Ibrahim Fakhroo
  • Heritage Library
  • Mobile, 974-55550515
  • Mr.

Media Consultant

  • Retirement and Social Insurance Authority​

Admin

s Office
  • Gulf Organization for Research & Development QSTP Doha- Qatar
  • GORD"
  • Responsible for providing high-level administrative support to the Chairman
  • Key responsibilities include:
  • Diary management and coordination of meetings, travel, and business priorities
  • Correspondence management, report writing, and preparing presentations
  • Liaison with stakeholders and call screening
  • Supporting the Chairman with administrative duties
  • Providing support to the HR department and office administration staff
  • Organizing company events and social activities
  • Acting as an intermediary between the PR agency and internal management
  • Coordinating external communications and PR activities
  • Serve as the primary point of contact for the Director/Executive
  • Oversee day-to-day activities of the administrative support staff
  • Manage special programs for the Directors/Executives
  • Assist with budget allocation and review
  • Ensure office operations follow policies and standards
  • Oversee planning and coordination of key special events for the Director/Executive
  • The ideal candidate should have excellent communication and organizational skills, ability to work independently and handle sensitive information, and a flexible approach to work.

Former Director

- Current
  • Ministry of Public Health
  • Mobile: +974-55510798

Administration Manager

Gulf Organization
04.2022 - Current
  • For Research & Development QSTP Doha- Qatar
  • GORD

Manager Chairman

QSTP
08.2016 - Current

Management Representative

GORD
06.2016 - Current
  • Gulf Organization for Research & Development QSTP Doha- Qatar
  • GORD", (M.R) for the implementation of ISO 9001 and ISO 14001 at the Gulf Organization for Research & Development QSTP
  • GORD”, In addition to:-
  • Prepare issue and control the required documents of ISO 9001 and ISO 14001
  • Monitor the implementation and maintenance of system documents
  • Review any nonconformists and the corresponding corrective and preventive action
  • Initiate internal quality audit and management review meeting as per schedule
  • Liaise with IMS external auditors
  • Resolve all matters pertaining to integrated management system
  • Initiate action to prevent occurrence of service or project non-conformity
  • Initiate, recommend or provide solutions through designated channels
  • Verify the implementation of suggested solutions
  • M.R
  • Has the authority to stop any part of work, which can affect the quality or the protection of environment
  • Reporting the system deficiencies if any to the top management
  • ISO 9001 - Quality Management System Certification - ISO 14001 - Environmental Management System Certification

Patent Coordinator

06.2016 - Current
  • Gulf Organization for Research & Development QSTP Doha- Qatar
  • GORD"
  • Follow up the registration procedures of the patents of the Gulf Organization for Research & Development (GORD), Qatar Science & Technology Park (QSTP), in the Intellectual Property Office at Ministry of Economy & Commerce (MEC)
  • Prepare the project through inventors and those who have the moral right to file a patent
  • Prepare all documents of the institution which has the right of usufruct as well as the documents related to its financial rights
  • Translate the documents required for the project in both Arabic & English if need be
  • Follow up the fees payment procedures as per every application
  • Recurrently follow up the results
  • Pick up the patent if approved by MEC
  • Follow up the annual reactivation
  • Any other requirements related to patents.

Administrative Affairs Executive, Founding Chairman Office

04.2018 - 04.2022
  • Gulf Organization for Research & Development QSTP Doha- Qatar
  • GORD"
  • Supervision and follow-up of the issues related to the below listed duties to ensure proper and seamless operations of the organization’s administrative affairs
  • Roles and responsibilities include the following:
  • Agreements / Contracts with suppliers
  • MOUs / NDAs with external parties
  • Travel arrangements (Business Travels Only)
  • Procurement supervision (Services & Goods)
  • Patents related matters (follow-up, registration, renewal, etc.)
  • Government authority’s coordination (except for visa related issues)
  • Top management protocols and liaisons
  • GCC Committees coordination

Executive Assistant

& Corporate Communication Department
06.2016 - 08.2016
  • Gulf Organization for Research & Development QSTP Doha- Qatar
  • Providing total administration support to the Marketing department
  • Managing files for the Marketing department
  • Collecting, organizing and entering data into the database
  • Generating reports when requested
  • Checking Link Me backend for event participants' registration
  • Responding to email inquiries; sending mass email
  • Preparing invoices and generating simple financial report
  • Collecting cheques and other payment facilities at events or in-house
  • Preparing certificates of attendances, memberships etc
  • And its distribution as well
  • Preparation of eligibility ID's for Prometric
  • Getting exam results from Prometric
  • Collecting and reviewing invoices for approval and further payment
  • Providing administration support to the Marketing department
  • Managing files for the Marketing department
  • Updating/uploading items/news GORD website/LinkMe
  • Coordinating with GORD web nova and Coordinating with Prometric
  • Scheduling meetings and appointments as requested, booking meeting rooms
  • Coordinating with event/venue organizers (QNCC, etc)
  • Taking participants’ attendance signature during an event
  • Providing reception duties as required; including receiving, placing and forwarding calls
  • Directing walk-in guests to concerned staff
  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
  • Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
  • Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
  • Represents the executive by attending meetings in the executive's absence; speaking for the executive
  • Maintains customer confidence and protects operations by keeping information confidential
  • Secures information by completing data base backups
  • Other administrative duties as required.

Senior Administrator

Ministry of Public Health
09.2013 - 06.2016
  • Main Function:
  • Provide the production control of all the components in multi-media projects including brochures, magazines and other publications within the establishment approved Brand Guidelines; this come via close Work with project managers for the preparation and maintenance of specific control documentation such as assets lists, maintaining quality of all assets produced and reporting on production progress as required
  • Provide technical Support for main stakeholders including Protocols & events, Media, Internal Communications, Contracts and Procurements, Finance and HR
  • Key Tasks:
  • Ensure the printing materials to match the best-known quality standards
  • Responsible for all aspects of production and implementation for all types of major publications, including brochures, magazines and other publications
  • Assist project manager with the planning and preparation of projects – produce project documentation as required (e.g
  • Flow charts); attend project meetings; liaise with clients and writers; obtain and record information
  • Always manage all aspects of production with stakeholders on timeframes for delivery and maintain the status of all projects identified
  • Controlling production components
  • Compile in agreed layout; provide and include file naming conventions
  • Obtain and record specifications for all assets – sizes and format of graphics, sound files, videos, illustrations
  • Liaise with subcontractors – obtain quotes and timescales; book studios; prepare documentation and brief, answer queries, progress chase
  • Arrange in-house work– prepare documentation and brief graphic designers
  • Programmers, answer queries, progress chase
  • Check quality of all assets received from both internal and external sources – graphics, audio, photos, illustrations and video
  • Arrange necessary corrections/ reproduction, liaise with project manager/ writer/ client where necessary
  • Prepare material received – size photos and combine into graphics, edit and name audio files
  • Create graphics as required –caring of context, tools and use appropriate software
  • Store and retrieve assets – ensure files are correctly named; place files in correct location; update and move files as necessary, direct users (project team) to appropriate material or files
  • Assist with the directing of audio recordings, video and photo shoots as necessary attend
  • Sessions, provide scripts, advice on style and quality
  • Provide updated information about Publications as requested
  • In addition to Secretarial skills which include but not limited to;
  • Archiving, full DATABASE, follow up reports, Minutes of meeting, Incoming and Outgoing transactions, letters, Oral and written communication, Welcoming visitors and directing them, courtesy cards, Data and Statistics, Preparation of tenders and Call of agreements, Typing &Printing.

EXECUTIVE SECRETARY

Gulf
12.2012 - 09.2013
  • Rd Public Relations Regional Conference
  • International Public Relations Association, Doha – Qatar
  • Managing all administrative aspects for the conference which include; correspondence , documentation, sponsorship's letters & agreements, Participants, Registration, VIP guests, VIP gifts, Printed materials, Identification cards, Coordination with airlines, Daily reports, Minutes of a meetings, Management of oral and written communication, Welcoming, ..Etc.

Executive Secretary

Khalidiya Intersystem
09.2009 - 12.2012
  • Dhabi
  • A multi-skilled professional, with notable all-round Admin and PR advisory skills
  • Very efficient and capable
  • Ability to deal with all the administrative needs of an organization
  • Experienced in providing specialized advice to management
  • Extensive knowledge of local U.A.E
  • Working practices, logistics, suppliers relationship, contract
  • Experienced negotiation and conditions of employment.

Board Office Manager “Executive Secretary

09.2006 - 09.2009
  • Happy Metal Egypt for Trading & Import Co
  • Egypt

Education

Bachelor Degree -

Bachelor of Social Work - undefined

University of Kafr el
2008

Diploma of Social Work - undefined

Institute of social work
2006

Skills

  • AND COMPETENCIES
  • An individual with the ability to form and maintain positive relationships and good knowledge of the relevant legislative and theoretical framework
  • Computer literate with strong written skills for report and assessment writing Extensive experience working in partnership with partners and careers, managing complex caseloads, and working effectively both independently and as part of a team
  • Possesses a good working knowledge of family relationships and is a board-level executive within a multi-disciplinary organization
  • Excellent writing skills, strong communication skills, highly organized, detail-oriented, and results-driven with a strong personality and ability to multitask effectively
  • COMPUTER SKILLS
  • ICDL
  • UNESCO version 4” International Computer Driving License
  • Microsoft Office
  • Excellent dealing

Accomplishments

  • Rehabilitative training course in Speech Disorders - for special needs
  • Tanta University - Egypt.
  • ISO 9001:2008 Awareness Training Course of Quality Management
  • Abu Dhabi UAE
  • ISO 9001:2008 Awareness Training Course of Quality Management
  • DOHA – QATAR.
  • Media plans Management Diploma
  • International Training Academy UAE
  • Managing Public Relations by Media
  • International Training Academy UAE
  • Activate the memory media
  • International Training Academy UA
  • Media role among models and ability
  • International Training Academy UAE
  • Media culture strategies management
  • International Training Academy UAE
  • Double specialized, - Psychiatrist & Social Worker Difficulty in Learning Courses For the pathology Diagnoses of learning for students in the primary education
  • Tanta University - Egypt
  • 2008جامعة كفر الشيخ – جمهورية مصر العربية
  • 2006 جامعة كفر الشيخ – جمهورية مصر العربيةدورات معتمدة
  • 9001 لإدارةالأعمال والتخطيط الإداري – الإمارات أبوظبى
  • 9001 لإدارة الأعمال والتخطيط الإداري – قطر الدوحة

Timeline

Administration Manager

Gulf Organization
04.2022 - Current

Administrative Affairs Executive, Founding Chairman Office

04.2018 - 04.2022

Manager Chairman

QSTP
08.2016 - Current

Management Representative

GORD
06.2016 - Current

Patent Coordinator

06.2016 - Current

Executive Assistant

& Corporate Communication Department
06.2016 - 08.2016

Senior Administrator

Ministry of Public Health
09.2013 - 06.2016

EXECUTIVE SECRETARY

Gulf
12.2012 - 09.2013

Executive Secretary

Khalidiya Intersystem
09.2009 - 12.2012

Board Office Manager “Executive Secretary

09.2006 - 09.2009

Committee member

Fekrey, Qatar National Library

Former Manager

Jassim Ibrahim Fakhroo

Media Consultant

Admin

s Office

Former Director

- Current

Bachelor Degree -

Bachelor of Social Work - undefined

University of Kafr el

Diploma of Social Work - undefined

Institute of social work

Similar Profiles

CREATE PROFILE
Mahmoud Hussain