Maitrika Roy Chowdhury
Doha
Summary
Highly organized and resourceful Purchasing Executive with a wealth of experience in expanding and improving regional operations across multiple locations. Self-directed and proactive individual with strong program management abilities. Brings valuable expertise in coordinating and optimizing workflows. Proven ability to streamline processes and enhance efficiency through detailed planning and precise execution. Known for strong team collaboration skills and adaptability, excelling in dynamic environments with a focus on achieving results. Experience in coordinating complex logistics operations ensures efficient supply chain management. Utilizes strategic planning to optimize transportation, reduce costs, maintain accurate inventory levels, and foster strong vendor relationships.
Overview
12
12
years of professional experience
3
3
Certification
Work History
Document Controller
PICO International LLC
05.2024 - 12.2024
- Create, process, and manage purchase orders to ensure timely completion
- Address and resolve any issues or disputes with suppliers
- Monitor spending against the budget
- Work closely with various departments to understand their specific costing needs and budgetary constraints
- Assist in the vendor creation process by gathering and verifying necessary information from relevant teams
- Coordinate with finance and accounting to ensure timely and accurate supplier payments, addressing any discrepancies as they arise
- Maintain detailed records of all purchasing documents, contracts, and related paperwork for auditing and future reference
- Prepare post-show reports for closed projects to evaluate outcomes and inform future decisions
- Utilize PICO Help Desk software to streamline communication and track procurement requests
PO & Petty Cash Coordinator
Balich Wonder Studio -AL ULA Season 23/24
09.2023 - 03.2024
- Creating, processing, and managing purchase orders and ensuring they are completed in a timely manner
- Discussing terms and conditions, negotiating prices, and ensuring contracts are favourable to the company
- Developing strong relationships with suppliers to ensure reliable supply chains and resolving issues or disputes that arise
- Monitoring spending against the budget and working to minimize costs without compromising on quality
- Analysing purchasing patterns and costs to identify opportunities for savings and efficiency improvements
- Making sure that all procurement activities comply with relevant laws, regulations, and company policies
- Ensuring that the products and services purchased meet the required standards and specifications
- Collaborating with other departments to understand their procurement needs and specifications
- Providing support for projects by ensuring the timely and cost-effective procurement of necessary materials and services
- Keeping detailed records of all purchasing documents, contracts, and related paperwork for audit purposes and future reference
- Preparing and presenting reports on procurement activities, costs, and savings to management
- Preparing petty cash reports on expenses of each project
Technical and IDS Scheduler / Freights
Balich Wonder Studio -FIFA World Cup 2022
08.2022 - 01.2023
- Worked in 3 stadiums - Al Bayt (Opening Ceremony), Khalifa International Stadium (3rd Place Award) & Lusail Stadium (Closing Ceremony)
- Partner with stakeholders (Supreme Committee/FIFA /Q22) to ensure clear requirements of documentation
- Close interaction with all the International & Domestic Suppliers for the Material Delivery or Removal at each stadium
- Assess, manage, and mitigate risks according to the situation
- Introduction of new vendors / suppliers in the organization as & when requested
- Solving the problem and brings solution whenever there is any problem raised by the Suppliers, SC, Q22/FIFA & Logistics Company
- Handled Material Delivery System as per FIFA guidelines and ensured all the suppliers follow the same
- Timely checking of all the technical equipment installation for ABS especially for those which I was given responsibilities as per the Schedule
- Ensured smooth transition of materials from Al Bayt Stadium to Lusail Stadium after the opening ceremony as per the BumpOut Plan keeping MDS system in place
- Ensured timely Bump-out of all the materials after the closing ceremony as per the plan
- Earned a level of credibility & trust over the period of 6 months of work
- Successfully introduced MDS system in the company as well as for all the vendors for the smooth transaction of All the materials at 3 different stadiums
- Built a significant relationship with all the Stakeholders, colleagues and provided support and solution whenever required
- Successfully Bump-out all the equipment's / materials from ABS & LUS as per the load-out plan
Logistics Coordinator
Katara Studios Qatar / APQ
10.2021 - 12.2021
- Develop, lead, and execute purchasing strategies & Logistics
- Craft negotiation strategies and close deals with optimal terms
- Partner with stakeholders (Supreme Committee/FIFA WC/Q22) to ensure clear requirements of documentation
- Perform cost and scenario analysis, and benchmarking
- Assess, manage, and mitigate risks
- Seek and partner with reliable vendors and Clients
- Determine quantity and timing of deliveries
- Collaborate with financial team members on contracts, invoicing, and other financial matters
- Request quotes and compare prices
- Communicate with vendors, clients, customers, team members, and managers to align goals
- Monitor order expenses
- Organize and schedule procurements & Logistics Plan in a timely manner required at Site, Al Bayt Stadium
- Educate & help all the suppliers about RSP process introduced by FIFA Team in the MDS system for the smooth process of the BUMP-OUT from the Stadium
- Introduction, information and helped all the suppliers to prepare documents as per the requirement of FIFA WC Team Qatar 2022
- Introduction of Custom's duty-free shipment process
- Estimate and establish cost parameters and budgets for Logistics
- Development of new vendors in the organization
- Successfully handed Temporary Imports Regime besides Permanent Imports from different vendors across the globe
- Successfully made CCA as a Single Window Authorization by FIFA WC Team 2022 for this project
- Successfully introduced MDS system in the company as well as for all the vendors for the smooth transaction of BUMP out from the site
Procurement Officer
Eastern Gate Trading & Marketing Qatar WLL
09.2020 - 09.2021
- Develop, lead, and execute purchasing strategies
- Track and report key functional metrics to reduce expenses and improve effectiveness
- Craft negotiation strategies and close deals with optimal terms
- Partner with stakeholders to ensure clear requirements of documentation
- Forecast price and market trends to identify changes of balance in buyer-supplier power
- Perform cost and scenario analysis, and benchmarking
- Assess, manage, and mitigate risks
- Seek and partner with reliable vendors and suppliers
- Determine quantity and timing of deliveries
- Monitor and forecast upcoming levels of demand
- Work with team members, and General Manager to develop future purchasing plans and source potential relationships with vendors
- Collaborate with financial team members on contracts, invoicing, and other financial matters
- Analyze potential vendors and suppliers for future project needs
- Examine and review products and supplies to ensure quality
- Request quotes and compare prices for maximum ROI
- Communicate with vendors, clients, customers, team members, and managers to align goals
- Analyze supply base
- Monitor order expenses
- Organize and schedule procurements in a timely manner
- Deep Analysis before placing PO for each item
- Strategic planning to ensure that materials are available in stock on time
- Introduction of tracking system of all the shipments
- Introduction of KPI for supplier performances
- Estimate and establish cost parameters and budgets for purchases
- Organize and update database of suppliers, delivery times, invoices, and quantity of supplies
- Introduction of tracking systems for all open orders-based PO date
- Introducing of new clearing agents with more cost-effective values for organization
- Reduction of landed cost from 15% to 10% on an average of each shipment
- Solving the problem and brings solution whenever there is any problem raised by the sales team
Commercial Coordinator
Doka Qatar WLL
10.2016 - 08.2017
- Ensured timely processing of the new orders
- Scheduled line categories in ERP Microsoft Dynamics (AX) as per the LPO and offer received from sales team
- Met customers and partners as when required and attaining all customer requirements (on time shipment/ delivery, right product, right quantity)
- Maintained records for Order Delivery (Goods Movements, Delivery Against Sales Orders)
- Collaborated with internal partners in accounting, field services, new business, logistics, operations & consumer affairs
- Continuously performed gap analysis on orders making recommendations, implementing corrective actions and manages escalation as appropriate
- Generated reports on providing updates to the customer related to order status specially bottlenecks, delays & progress
- Addressed the bottlenecks & delay in terms of clearance / order amendment by communicating to follow-up with customer for timely completion of project
- Supported continuous improvement across logistics i.e., shipment, warehousing, distribution & order-to-cash from P&G to Distributor using root cause analysis and score carding
- Managed effective costing system resulting in cost reduction, business process & procedures for improving performance
- Scheduled line categories in ERP Microsoft Dynamics (AX) as per LPO and offer received from Sales team
- Supported Project Reviews and Compliance with Company directives
Material Demand Planner
Koyo Bearings India Pvt. Ltd.
11.2011 - 12.2013
- Worked with a team to meet demand fulfillment by ensuring On-Time-In-Full (OTIF) supplies against budget / forecast ensuring management of inventory and procurements within budgeted rates for100+ variety of bearings
- Managed sourcing of material from vendors across Japan, Thailand, China, Singapore, Philippines, Dubai, and Romania
- Collaborated with multiple Departments primarily between freight forwarders, 3PL & Sales
- Conducted timely audits of stock in warehouse
- Delivered cost reduction by negotiating with freight forwarders
- Ensured on-time delivery of material through sea route rather than air route
- Provided positive margins to goods with proper planning of sourcing material
Asst. Manager - Projects
Flexi Manufacturing Solutions Pvt. Ltd.
09.2010 - 09.2011
- Regulated inventory planning of 100+ SKUs with complete Demand Forecasting and vendor/ supplier management with a team of 3 members
- Coordinated and initiated project audits supported project reviews and compliance
- Developed international vendors from China
- Managed proper purchase planning
Professional Customer Support
BDI India Pvt. Ltd.
12.2008 - 09.2010
- Handled key customers - GE Health care, GE BE and BHEL
- Led the sourcing of material from multiple vendors from USA, China, and Singapore
Sales Coordinator -Stockiest
Festo Controls India Pvt. Ltd.
12.2007 - 10.2008
- Handling 32 stockiest across India and international dealers of Sri Lanka, Nepal, Bhutan and Bangladesh
- Scheduling line categories in ERP SAP-SD
- Deploying activities pertaining to configuring the delivery of the document types, shipping point determination and route determination
Education
Bachelor of Science - Statistics
University of Kalyani
West Bengal, IndiaMBA - Operations & Supply Chain Management
International Institute of Professional & Technica
New Delhi, IndiaSkills
- Budgeting,
- Vendor Relationship Management,
- Logistics Coordination & Planning,
- Material Planning,
- MS Excel, MS Office,
- ERP-SAP, ORACLE, Mondaycom,
- PICO helpdesk
- Techno-commercial coordination
Certification
- Certified Supply Chain Professional (CSCP)-IIMPR
- Certified Procurement Professional (CPP)-American Purchasing Society
- Certified Project Management Professional (CPPM)-IIM Indore
Languages
English
Full Professional
Hindi
Full Professional
Timeline
Document Controller
PICO International LLC
05.2024 - 12.2024
PO & Petty Cash Coordinator
Balich Wonder Studio -AL ULA Season 23/24
09.2023 - 03.2024
Technical and IDS Scheduler / Freights
Balich Wonder Studio -FIFA World Cup 2022
08.2022 - 01.2023
Logistics Coordinator
Katara Studios Qatar / APQ
10.2021 - 12.2021
Procurement Officer
Eastern Gate Trading & Marketing Qatar WLL
09.2020 - 09.2021
Commercial Coordinator
Doka Qatar WLL
10.2016 - 08.2017
Material Demand Planner
Koyo Bearings India Pvt. Ltd.
11.2011 - 12.2013
Asst. Manager - Projects
Flexi Manufacturing Solutions Pvt. Ltd.
09.2010 - 09.2011
Professional Customer Support
BDI India Pvt. Ltd.
12.2008 - 09.2010
Sales Coordinator -Stockiest
Festo Controls India Pvt. Ltd.
12.2007 - 10.2008
Bachelor of Science - Statistics
University of Kalyani
MBA - Operations & Supply Chain Management
International Institute of Professional & Technica
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