Majeste Phillip
Burnsville,MN
Summary
Deemed by many as articulate, quality- orientated, and innovative, I strive to be an individual who is dedicated to the work of advocacy and community advancement. My life mission is to impact and inspire others by utilizing my skills to create sustainable and effective change, aiding efforts to create a more just society.
Overview
8
8
years of professional experience
Work History
Business Support Specialist
Office of Inclusion
Saint Paul, MN
01.2025 - Current
- Identifying areas for improvement within the organization's operations process.
- Reviewing and updating existing operational policies and procedures regularly.
- Leading organizational efforts by filing, entering data and answering phones.
- Organizing file management process for important company documents, spreadsheets and reports.
- Developing communication plan to position department as an inter-agency bridge within the State enterprise.
- Facilitating team meetings meetings, scheduling all department related meetings and events
- Developing and implementing administrative procedures to maximize efficiency.
- Generating purchase orders upon approval from appropriate personnel.
Legal Secretary
Office of Administrative Hearings
St. Paul, MN
12.2023 - 01.2025
- Provide legal administrative and clerical support to judges and staff attorneys in a courthouse setting.
- Proof and draft orders and other court documents with state agencies and appellate courts with a high degree of speed and accuracy.
- Gather, organize, and maintain documents/cases on various court calendars.
- Maintain stored information in computerized systems; copy, fax, scan, email, e-file, and distribute documents to parties and attorneys.
- Implement strong oral and communication skills with all court personnel and external parties
- Provide coverage to the front desk receptionist in addition to providing backup legal administrative assistance to others
Volunteer- Program Assistant
Planting People Growing Justice
St.Paul, MN
01.2017 - 06.2024
- Helped manage program budgets and timelines, ensuring projects stayed on track and within allocated resources.
- Conducted regular meetings with team members to review progress and address any issues or concerns arising from the program execution process.
- Identified areas of improvement in existing processes, procedures and systems related to the program inventory, services, and events.
- Prepared agendas and made arrangements for meetings, conferences, teleconferences.
- Handled accounts payable and receivable tasks such as invoicing clients.
- Developed grant proposals to secure funding for organization.
- Developed and drafted diversity, equity and inclusion materials for the public.
Intern/Tech and Legal Specialist
Office of Administrative Hearings
St. Paul, MN
05.2021 - 12.2023
- Resolve tech issues for onsite staff.
- Assist Communication Director with website development press related correspondence
- Fulfill clerical tasks by utilizing electronic and manual filing systems to acquire and store confidential information.
- Facilitate effective communication between judges, attorneys, and other parties by managing calendars and high call volumes.
- Proofing and editing legal documentation.
- Coordinate court filings including scheduling hearings, filing deadlines and calendaring events.
Office Assistant
University of Minnesota- Twin Cities
Minneapolis, MN
01.2021 - 05.2021
- Greeted visitors, determined their needs and directed them to the appropriate personnel.
- Provided administrative support to staff members, including copying and scanning documents, filing paperwork, and ordering supplies.
- Organized office operations and procedures, such as managing calendars, scheduling appointments, preparing reports and maintaining records.
- Answered incoming calls in a professional manner and directed callers to the appropriate personnel.
- Performed data entry tasks into various computer systems accurately and efficiently.
University Engagement Chair - BSU
University of Minnesota
Minneapolis, Minnesota
05.2019 - 05.2020
- Created innovative engagement strategies to help BIPOC students feel welcomed
- Developed and drafted diversity, equity and inclusion materials for the public
- Organized fundraisers such as book sales, bakery sales,
- Managed subdivision student group called Freshman Push.
- Coordinated major events for the Black community on campus.
- Liaison between the black community and Student Government.
Admissions Representative- Call Center
University of Minnesota - Twin Cities
Minneapolis, MN
10.2018 - 05.2020
- Assisted prospective students with the admissions process by providing guidance and answering questions.
- Maintained accurate records of student applications and documents.
- Advised students throughout admissions process and assisted with questions or concerns about completing and submitting specific forms and documents.
- Developed data entry skills
Urban Scholar Intern
State of Minnesota-Management and Budget
St. Paul, MN
05.2019 - 08.2019
- Provided research and analysis on various topics relevant to the Diversity, Retention, and Affirmative Action division, including conducting interviews with experts in the field.
- Edited and proofread drafts of articles and other written documents for accuracy and clarity.
- Met and collaborated with MMB's Director of Communications to refine my marketing, editorial, and website development skills.
- Created WebEx procedure manuals to assist the Department Head with ensuring meetings ran seamlessly.
- Contributed insights during department meetings and aided coordination efforts for events and department tasks.
Education
Bachelor of Arts - Communication Studies
University of Minnesota
Twin Cities Minneapolis, MN05.2021
Associate of Arts -
University of Northwestern- Saint Paul
Saint Paul, MN06-2018
Skills
- Organizational Continuity Planning
- Case Management
- Internal and External Communication
- Proficient in Microsoft Office Suite
- Excellent Proofreader and Editor
- Calendar Management & Scheduling
- Marketing Assistance
- Meeting Coordination
- Budget Planning and Management
- Operations Management
- Event Execution
- Conflict Resolution
- Data entry
- Legal research skills
Timeline
Business Support Specialist
Office of Inclusion
01.2025 - Current
Legal Secretary
Office of Administrative Hearings
12.2023 - 01.2025
Intern/Tech and Legal Specialist
Office of Administrative Hearings
05.2021 - 12.2023
Office Assistant
University of Minnesota- Twin Cities
01.2021 - 05.2021
University Engagement Chair - BSU
University of Minnesota
05.2019 - 05.2020
Urban Scholar Intern
State of Minnesota-Management and Budget
05.2019 - 08.2019
Admissions Representative- Call Center
University of Minnesota - Twin Cities
10.2018 - 05.2020
Volunteer- Program Assistant
Planting People Growing Justice
01.2017 - 06.2024
Bachelor of Arts - Communication Studies
University of Minnesota
Associate of Arts -
University of Northwestern- Saint Paul
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