Majid Farooqi

Oversee Employment– Qatar Campus

• Lead Employment services team for TAMUQ staff related actions.
• Serve as subject matter expert for all hiring at TAMUQ.
• Advise and support supervisors to meet their departmental needs.
• Assist and advise leadership on hiring practices.
• Oversee creation, posting, and hiring process as Workday administrator.
• Create and implement sound hiring practices and workflows.
• Ensure alignment of offer terms and benefits per Qatar immigration and TAMUQ incentive package.
• Perform data entry in local information system and manage campus notifications.
• Act as campus focal point and liaison with Classification and Compensation.
• Collaborate with hiring managers to understand staffing needs and create job descriptions.

HR Liaison – Qatar Campus

• Serve as HR liaison to TAMUQ Academic Affairs for faculty hires and TAMUQ Office of Graduate Studies for hiring processes.
• Collaborate with Office of Graduate Studies in Qatar for Graduate students offers.
• Oversight on all faculty offers submitted for Workday and HRIS entry provided by Academic Affairs in Qatar.
• Create workflows for submission from Graduate Studies and Academic Affairs.
• Work with Research and Finance administration on funding approvals.
• Establish and coordinate with pre-onboarding specialist for hiring timelines and meet Qatar Immigration regulations.
• Engage in new processes related to processing of unpaid adjuncts and visiting scholars in Workday.
• Facilitate hiring compliance and collaboration across different academic units within Qatar Campus.

Supervisory

• Supervise Human Resources Generalist II for hiring actions and other duties as needed.
• Coordinate on job distribution, including support in training to meet organizational needs.

Annual Reclassification and Merit Process

• Administer campus reclassification process.
• Advise and work closely with supervisor on documentation for submission.
• Obtain Dean approval.
• Work with supervisor to obtain Classification and Compensation approval.
• Implement approval in Workday and HRIS entry.
• Collaborate with budget on Merit process and implementation with Payroll.

Onboarding and Orientation

• Facilitate onboarding process on Workday for new temporary employees (staff, researchers and students), ensuring smooth transition into organization.
• Conduct orientation sessions to familiarize new hires with company policies, procedures, and culture.

Special Projects

• Collaborate on Laserfiche projects related to hiring.
• Create and administer campus notices as needed.
• Additional projects to support HROE collaborations.

Other Duties

• Facilitated smooth day-to-day operations by anticipating needs, proactively addressing potential issues, and efficiently resolving problems as they arose.
• Assisted management with special projects to complete all tasks by deadlines.
• Prepared detailed documents and reports in adherence administrative processes.
• Maintained up-to-date records of employee information in HRIS system ensuring accurate reporting and data-driven decision making.
• Oversaw and managed hiring process and assisted human resources.
• Facilitated criminal background check process for new hires.
• Streamlined HR processes for increased operational efficiency through development of standard operating procedures.

• Serves as primary point of contact, collaborating proactively with hiring managers to identify staffing and hiring needs.
• Manages and coordinates Human Resources and personnel activities for assigned departments.
• Acts as backup for other departments as needed and leading as interim EST lead.
• Works closely with departmental Directors and HR Liaison to ensure accuracy and compliance.
• Acts as liaison between departments and higher HR for all HR-related matters.
• Covers employee relations, performance evaluations, benefits, classification & compensation, and related areas.
• Advises faculty and staff on performance evaluation processes and disseminates information.
• Collaborates with payroll to ensure timely and accurate processing of supplemental payments, holiday pay, and other leave types.
• Tracks staffing vacancies and hires to ensure timely recruitment.
• Collects and analyzes Workday reports for crucial HR metrics improvement (e.g., hiring data, onboarding status, overdue training).
• Assists in developing and upholding standard operating procedures, hiring and onboarding guidelines, checklists, tutorials, and other documents for HR best practices.
• Evaluates, revises, and creates job descriptions for assigned departments.
• Edits employee's position descriptions as needed.
• Posts job requisitions for assigned departments.
• Assists with progress of recruiting to generate candidate flow of top talent.
• Reviews and initiates position requests, formats effective job advertisements, and submits postings for vacancies.
• Screens job postings to process selected candidates for employment, confirming applicants meet minimum qualifications.
• Creates hiring matrix for hiring manager and serves as point of contact throughout hiring process.
• Confirms proper compensation per System-Wide Pay Plan and/or other recognized compensation rules.
• Processes offers/hires and provides new hire information to employees for I-9/onboarding appointments.
• Processes all position and staffing actions, including reclassifications, compensation changes, and data changes.
• Handles terminations and off-boarding items for exiting personnel.
• Monitors and processes all departmental leave requests, such as regular leave (sick, vacation, etc.), FMLA, Sick Pool, and Direct Sick Donation for assigned departments in accordance with TAMU Standard Administrative Procedures (SAP).

• Responsible for posting full-time and temporary staff and research staff positions for designated departments. Coordinates and provides support to hiring managers with hiring of staff personnel, including ensuring adherence to required hiring practices, and maintaining and ensuring accuracy, completeness, and approval of positions file and pre-offer requirements.
• Assists and advises supervisors on TAMUQ process to request filling of vacancies and routing through appropriate approvals. Ensures budget approval is received per each vacant position request.
• Advises on different incentive packages and allowances assignments.
• Prepares offers of employment for newly hired and extended staff (research and regular).
• Ensures budget approval is obtained. Ensures immigration status of newly hired and extended staff is incompliance with Qatar Labor Law. Ensures proper pay rate, working hours, work title, and job duties are incompliance with payroll and HR regulations and that proper documentation are approved through chain of command.
• Prepares, processes, and enters reclassifications and salary increase requests for staff (research and regular) positions, ensuring budget approval is obtained, and appropriate approvals are acquired.
• Prepares offer renewals for full-time and temporary employees. Tracks offer extensions and notifies hiring supervisors.
• Serves as primary contact/ HR liaison for full-time personnel / positions actions (position creation, reclassifications, position posting, hiring, position, position description updates…etc.) for most recent responsibility for research positions in addition to regular staff positions.
• Conducts Initial Screening of all posted positions.
• Serves as Liaison with main campus HR (Class and Comp, and Recruitment) and acts on behalf of hiring managers.
• Ensures completion of staff position files. Ensures position descriptions are certified annually by employee and supervisor.
• Assists hiring managers with Compliance Hiring Matrix when needed. Follows up with hiring managers to ensure post-hire paperwork is completed in timely manner

• Draft and finalize job descriptions for faculty positions.
• Post job openings on relevant platforms, including university websites, academic journals, and other appropriate channels.
• Collaborate with academic departments to identify faculty staffing needs.
• Assist in Faculty Promotions
• Collaborate with hiring committees to assess candidate suitability.
• Coordinate with department chairs and deans for final candidate selection.
• Act as liaison between Academic Affairs and individual academic departments

• Coordinates administrative support functions and supervises, trains and evaluates work of other support staff and/or Student Workers.
• Assigns tasks and evaluates job progress.
• Coordinates administrative activities and services relating to office procedures, special analyses, project summaries and/or compliance functions.
• May represent supervisor at meetings or committees.
• Serves as primary information resource on office support methods and processes.
• Coordinates work flow and promotes communication between functional areas and outside units.
• Provides guidance on preferred presentation of office communications and other materials.
• May maintain materials for availability on World Wide Web or coordinates such activities.
• Researches, compiles and applies information, making evaluative judgments on appropriate data to use.
• Assists in resolution of complex, highly sensitive and confidential administrative matters.
• Analyzes requirements for projects or initiatives.
• Coordinates and monitors action items.
• Assists in providing solutions to recurring or unusual administrative problems
• Plans and coordinates logistical and administrative support for events, meetings, specialized activities, projects, long term initiatives or new programs.
• Reviews and signs forms for supervisor.
• Coordinates office records retention
• Coordinates maintenance of office reference and resource materials.
• Frequently adapts, combines or makes improvements to services, processes or programs.
• Performs related duties as required.

• Prepares letters, forms, reports and other documents. Organizes and maintains confidential and general file system, files correspondence and other records.
• Schedules and organizes meetings, social functions, prepares agendas, reserves and prepare facilities, and records and transcribes minutes of meetings.
• Coordinates daily office support activities and assists in coordination of daily work flow.
• Serves as information resource on administrative operational methods and processes.
• Assists in resolution of complex, highly sensitive and confidential administrative matters.
• Edits and updates office's webpage content.
• Coordinates administrative interactions with other units. Coordinates maintenance of files and records.
• Reviews forms for supervisor; drafts responses on behalf of supervisor that may require conducting research and applying policies and procedures.
• Sets up meetings and prepare agendas & MOM. Assists with new employee orientations.
• Makes recommendations for process improvement, administrative changes, or new initiatives and monitor compliance with University policies and procedures.
• Provides administrative support for specialized projects, events, conferences, workshops or any other functions conducted by ECEN department and manages it from start to finish.
• Coordinates visitors ground itinerary and other related logistics.
• Assists in planning of special events and coordination of logistical arrangements; coordinates travel arrangements and prepares itineraries.
• Tracks Pro-card expenditures and do required reconciliation by end of each month.

• ABET survey preparation.
• ABET support to ABET coordinator.
• Pro-card statement preparation.
• Travel Forms scanning and follow-up.
• Travel reimbursements &Travel expenses preparation.
• Follow up with student workers for scanning tasks and mail collection.
• Checking for office supplies and ordering th same.
• Prepare Visitors itinerary.
• Updating student records.
• Miscellaneous tasks such as scanning, copying, maintenance requests, ITS requests etc.

• Handling Correspondences
• Work on e-mail based environment (In contact with QF)
• Ensure proper availability of Funds all time – Maintaining Petty Cash
• To keep check on requirements and requests to be made
• Provide full support, acting as Executive Secretary to Asst. Director of Library
• Maintaining filing library system
• Following up of periodical works to be done
• Gathered and organized materials to support operations.
• Managed project timelines for successful completion, ensuring milestones were met and deadlines were adhered to.

• Preparation of LPO and Keeping track on Vendor Invoices
• Maintaining Filing systems
• Preparation of correspondences to companies
• Follow up of Customer acknowledged Invoices & Filing the same
• Usage of Oracle Accounting Database Software for company
• Maintaining Petty cash for company