Maka Gharibashvili
Business Operations Coordinator
Brooklyn,NY
Summary
Tech-savvy Sales Office Manager well-versed in managing new hire information, ordering supplies, maintaining inventory and reviewing and receiving incoming and outgoing correspondence. Proficient in Microsoft Word and Microsoft Excel. Flexible team leader comfortable handling confidential requests and matters.
Overview
4
4
Languages
1
1
Certification
14
14
years of post-secondary education
5
5
years of professional experience
Work History
Sales Coordinator/Office Manager
Builder's First Choice
Brooklyn, NY
02.2020 - 03.2020
- Use company resources to develop a filing system that keeps all active sales files available digitally and in hard copy form.
- Take the lead on organizing the resources necessary to put together high quality sales presentations.
- Ensure the inventory of custom sales presentation materials such as brochures and presentation folders is always up to date.
- Act as the primary customer service contact for clients who have questions about their accounts or our products.
- Work with other departments within the company to bring in additional help on creating sales presentations when needed.
Office Operations Manager
FSG LLC (BP Contractor)
Tbilisi, Georgia
08.2015 - 05.2019
- Build and maintain good relationships with new and existing suppliers;.
- Negotiate and agree contracts, monitoring the quality of service provided;.
- Process payments and invoices;.
- Keep contract files and use them as reference for the future;.
- Forecast price trends and their impact on future activities;.
- Give presentations about market analysis and possible growth;.
- Develop a purchasing strategy;.
- Produce reports and statistics using computer software;.
- Evaluate bids and make recommendations, based on commercial and technical factors;.
- Ensure suppliers are aware of business objectives;.
- Receive documents and confirm data received is in compliance with Georgian import regulations.
- Receive import documentation from shipper and forwarder.
- Instruct broker on Customs clearance.
- Notify consignees of inbound shipments.
- Verify receipt of shipments.
- Coordinate shipments to and from factory, supplier, site, port, and international locations.
Administrative Manager
L.T.D "Barambo"
Natakhtari, Georgia
10.2009 - 02.2011
- Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
- Recruit and train personnel and allocate responsibilities and office space.
- Assess staff performance and provide coaching and guidance to ensure maximum efficiency.
- Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
- Manage schedules and deadlines.
- Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
- Monitor costs and expenses to assist in budget preparation.
- Oversee facilities services, maintenance activities and tradespersons (e.g electricians).
- Organize and supervise other office activities (recycling, renovations, event planning etc.).
- Ensure operations adhere to policies and regulations.
- Keep abreast with all organizational changes and business developments.
Education
Bachelor's - Business Administration And Management
Black Sea University
Tbilisi, Georgia 09.1996 - 06.2000
High school diploma - General Studies
Public School #2 of Dusheti
09.1982 - 05.1993
Skills
Documentation and control
Database administration
Strategic planning
Workflow planning
Scheduling
Business administration
Responsible
Leadership
Clerical
Organization and Time management
Planning and Coordination
Excellent work ethic
Certification
Certified Freight Broker Agent
Timeline
Sales Coordinator/Office Manager
Builder's First Choice
02.2020 - 03.2020
Office Operations Manager
FSG LLC (BP Contractor)
08.2015 - 05.2019
Administrative Manager
L.T.D "Barambo"
10.2009 - 02.2011
Bachelor's - Business Administration And Management
Black Sea University
09.1996 - 06.2000
High school diploma - General Studies
Public School #2 of Dusheti
09.1982 - 05.1993