MAKAYLA WATSON
Parker,CO
Summary
Detail-oriented individual great at handling several projects at once. Trained in multiple computer programs. Looking to expand organizational and management skills as well as bring a positive attitude and increased efficiency to an office setting. Seeking a job managing operations in office environment with room to grow. Skills able to multitask, data entry and management, invoicing and payments, meticulous organization skills, proficient in relevant software and communications management.
Overview
8
8
years of professional experience
Work History
Office Administrator
Best Choice Roofing
Centennial, CO
09.2023 - Current
- Perform month-end and year-end closing activities
- Calculate, post and manage accounting figures and financial records
- Relay updates and important information to the branch manager
- Submit timely reports and prepare presentations/proposals as assigned
- Manage inventory of office supplies and place orders when necessary
- Create and update records, spreadsheets and CRM with personal and financial data
- Manage tracking and accounts receivable for the branch
- Manage phone calls and correspondence with customers
- Schedule material deliveries to customers homes
- Order all materials for customers
- Payroll and commissions for all sales reps
- Work with homeowners and managers to accurately resolve statement disputes
- Communicate with insurance companies regarding scope of work, additional supplements and receiving all checks in a timely manner
Office Manager/Bookkeeper
Integrity Concrete & Foundations
Parker, CO
03.2022 - 09.2023
- Manage office inventory and place new supply orders.
- Handle scheduling and manage timely and effective allocation of resources and calendars
- Code and enter daily invoices in QuickBooks.
- Maintain proper documentation of employee personnel.
- Monitor payments due from clients and promptly contact clients with past due payments.
- Process financial documents, contracts, expense reports and invoices.
- Process and manage accounts payable, driving accuracy and on-time payment of vendor invoices.
- Monitor accounts receivable, advising of account irregularities.
- Review purchase documents and company receipts for reconciliation with statements.
- Perform basic accounting, bi-weekly multi-state payroll, coordinate record keeping and bookkeeping services to manage business operation.
- Handle Davis-Bacon and certified payroll for up to 15 projects simultaneously.
Administration/Payroll Specialist
Centerline Builders, LLC
Parker, CO
05.2017 - 03.2022
- Accurately processed bi-weekly payroll for 120 employees using QuickBooks
- Accepted and processed customer payments in checks, checking for validity
- Invoicing, extra purchase order tracking
- Weekly bill verification and entry
- Tracking all payments from various builders
- Organized claims paperwork and booked appointments with customers for all warranty work
- Kept detailed records of all safety inspections and fines for subcontractors
Business Solutions Consultant
All Copy Products
Denver, CO
05.2016 - 05.2017
- Prospect clients in need of copiers, printers, document management, and IT services through prospecting and cold calling, targeted accounts, lead resources and client referral sources
- Responsible contract negotiation and submission and account documentation
- Territory management and customer support
- Responsible for meeting monthly and quarterly quotas
Education
Bachelor of Arts - Marketing
Metropolitan State University of Denver
Denver, CO05.2016
Skills
- Reliable and trustworthy
- Data management
- Communication
- Organization
- Multitasking
- Proficient in QuickBooks
- Davis-Bacon and certified payroll
- Multi-state payroll
Timeline
Office Administrator
Best Choice Roofing
09.2023 - Current
Office Manager/Bookkeeper
Integrity Concrete & Foundations
03.2022 - 09.2023
Administration/Payroll Specialist
Centerline Builders, LLC
05.2017 - 03.2022
Business Solutions Consultant
All Copy Products
05.2016 - 05.2017
Bachelor of Arts - Marketing
Metropolitan State University of Denver