Malayna E. L. Butler
Arlington,VA
Overview
17
17
years of professional experience
Work History
Team Coordinator
The Motley Fool
Alexandria, VA
07.2021 - 11.2024
- Established the agenda and facilitate weekly team meetings and organize video calls for 15+
participants. - Implementation of company-wide system for feedback including facilitation of 5+ additional
teams concurrently. - Developed team-building activities to promote collaboration among staff members and
coordinated team's adoption of software tools.
Executive & Personal Assistant to Co-founder
The Motley Fool
Alexandria, VA
07.2018 - 11.2024
- Managed executive level, complex calendar booking of Co-founder's speaking engagements
and company meetings including those with an international audience and participants. - Conducted research, assessed logistics, submitted expenses, coordinated timely benefits
matters, tracked spending, and coordinated travel.
Arranged and communicated with guests for participation in the Rule Breaker Investing
Podcast, and scheduled the Co-founder's appearances on external podcasts, radio programs,
and virtual and in-person events. - Managed stakeholder coordination by proactively reaching out in preparation ahead of
meetings to set up for success while executing planning and supporting events and endeavors
spearheaded by Co-founder. - Drafted correspondence and messaging on behalf of Co-founder in addition to maintaining
communication with family members as needed. - Effective planning and preparation with Executive Assistants and relevant partners while
maintaining confidentiality. - HireStrategy Contractor: July 2018-October 2018 (temp-to-hire)
Project Coordinator - Anchor Construction
Global Employment Solutions
Washington, DC
11.2016 - 03.2018
- Reviewed and input costs and budgets related to construction projects for general contractor and communicated with customers and vendors for material purchases and submittals for client and DC Water approval. Prepared reports for monthly meetings and tracked parking permits from DC Water.
Web Content Writer & Social Media Marketing
Kesta Happening DC/Media 644/Tickeri.com
Alexandria, VA
06.2013 - 10.2016
- Updated web content for entertainment promotions company, maintained social media accounts and utilized Constant Contact, Hootsuite and social media for marketing purposes and interviewed music artists and wrote content for Kesta's website.
Associate, Program Manager
Leonie Industries, LLC
Arlington, VA
06.2016 - 07.2016
- Oversaw multiple programs concurrently, led hiring efforts for Programs and initiated Independent Contractor Agreements while coordinating content for government client's website.
- Met with customers on-site at U.S. Government facilities including U.S. Southern Command (USSOCOM) and submitted regular reports related to progress and status.
- Held U.S. Secret Clearance and completed Facility Security Officer Training.
Office Coordinator & Office Manager
Leonie Industries, LLC
Arlington, VA
02.2008 - 06.2016
- Reviewed the accuracy of legal documents bilingually (English-Spanish) for company's business initiatives in Latin America, acted as interpreter for calls and correspondence.
- Served as Program Administrator for U.S. Government overseas efforts. Administered language tests for potential candidates to work as Arabic linguists. Successfully coordinated over 100+ visas for international travel for company employees.
- Analyzed real estate costs and lease agreements through extensive research and site visits that led to securing two of the company's Virginia office sites and managed logistics of the relocations. Involved coordination in conjunction with the company's CEO & President.
- Performed as interim Project Administrator and assisted with expense statements of staff working at various locations in Africa.
- Assisted Human Resources Department with benefits and on-boarding processes for new employees. Facilitated equipment set-up and distribution with I.T. Department.
- Managed corporate apartment acquired for employee's traveling to the D.C. area.
Promotions Department, Street Team - El Zol 107.9 FM
CBS Radio
Lanham, MD
01.2014 - 08.2014
- Engaged with listeners, provided station presence at promotional events, supported on-air talent, set-up technical equipment for live broadcasting at client sites, assisted with transportation logistics behind-the-scenes for international recording artists.
Education
Bachelor of Arts - International Studies
Soka University of America
Aliso Viejo, CA05.2005
Jira Fundamentals
Atlassian Course
Online2022
Confluence Fundamentals
Atlassian Course
Online2022
Introduction To Python
Codecademy
Online2021
Program Management
LinkedIn Learning
Online2020
Software & Tools
Skills
- Management & Leadership
- Executive Assistant & Staff Support
- Accounting & Purchasing
- Program & Project Administration
- Research & Analysis
- Writing & Editing
- Confidentiality & Prioritization
- Event Planning & Stakeholder Collaboration
- Social Media Marketing & Web Content
- Recruiting & Onboarding
- Travel Arrangements & Logistics Coordination
- Communication & Problem-Solving
Accomplishments
- Successfully coordinated over 100+ visas for international travel for company employees.
- Held U.S. Secret Clearance and completed Facility Security Officer Training while working with U.S. Department of Defense contractor.
- Co-Leader of Employee Resource Group. Led cultural activities and event planning by contributing to company's initiatives for Diversity, Equity and Inclusion (DE&I).
- Co-hosted an interview segment broadcast on The Motley Fool's programming platform.
- Analyzed real estate costs and lease agreements through extensive research and site visits that led to securing two of the company's Virginia office sites and managed logistics of the relocations.
- Hosted and planned corporate events in-person and virtually including the International Spy Museum and the Gaylord National Harbor Resort & Convention Center.
- Served as a company representative for community event in Oaxaca, Mexico in partnership with a disaster relief organization.
Summary
Bilingual professional with years of experience supporting execs, projects, programs, operations & events.
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
swipe to browse
Languages
English
Native language
Spanish
Advanced (C1)
C1
Timeline
Team Coordinator
The Motley Fool
07.2021 - 11.2024
Executive & Personal Assistant to Co-founder
The Motley Fool
07.2018 - 11.2024
Project Coordinator - Anchor Construction
Global Employment Solutions
11.2016 - 03.2018
Associate, Program Manager
Leonie Industries, LLC
06.2016 - 07.2016
Promotions Department, Street Team - El Zol 107.9 FM
CBS Radio
01.2014 - 08.2014
Web Content Writer & Social Media Marketing
Kesta Happening DC/Media 644/Tickeri.com
06.2013 - 10.2016
Office Coordinator & Office Manager
Leonie Industries, LLC
02.2008 - 06.2016
Bachelor of Arts - International Studies
Soka University of America
Jira Fundamentals
Atlassian Course
Confluence Fundamentals
Atlassian Course
Introduction To Python
Codecademy
Program Management
LinkedIn Learning
Software & Tools
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