Summary
Overview
Work History
Education
Skills
Timeline
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Malik Olanrewaju

Bothell

Summary

Results-oriented with excellent leadership and organizational skills Microsoft Office software and technology Excellent communication and collaboration skills Flexible, self-managed and results-oriented

Professional administrator with proven ability to streamline operations and enhance productivity. Adept at coordinating teams, managing resources, and driving projects to successful completion. Strong focus on collaboration, problem-solving, and adapting to changing needs. Skilled in office management, strategic planning, and effective communication.

Overview

10
10
years of professional experience

Work History

Department of Medicinal Chemistry Administrator

University of Washington
04.2024 - Current
  • Responsible for managing the human resources, finances, day-to-day operations and research administration of the Department.
  • Reporting directly to the Department Chair as the chief business officer and senior administrative support representative for the Department, providing leadership and management for the Department’s finance, human resources, operational responsibilities and the chief liaison between the Chair, faculty, staff and students of the Department and other campus and non-campus offices.
  • Coordinating the finance and personnel activities for faculty, staff, and students in support of the academic and research goals of the Department.
  • Serve as the primary liaison to administrative offices of campus and non-UW agencies. Ensure compliance with university rules and regulations.
  • Advise and counsel the Chair with accurate knowledge of policies and procedures.
  • Develop, interpret and implement institutional and organizational policies, processes, workflows and operations.
  • Advise administrative staff and faculty of University policies and procedures. Liaison to professional and non-professional personnel in matters pertaining to fiscal management and administration of the Department.
  • Supervise the Graduate Program Advisor who supports the Department’s graduate program and the Administrative Assistant who supports the Chair and day-to-day office operations.
  • Using Workday-Finance, administer and manage state funds, self-sustaining and gift funds totaling approximately $6 million per year, and approximately $10 million in grants and contracts funding.
  • Identify problem areas and make recommendations to the Chair.
  • Supervise full-time professional and classified positions responsible for fiscal management and reporting.
  • Track and review Department commitments, expenses, and current balances.
  • Oversee and manage all purchasing functions for the Department in compliance with state and gift funding, independently correspond with campus units regarding budgets and responsible for reports and surveys for the University or outside agency inquiries.
  • Work in partnership with the School of Pharmacy Dean’s Office.
  • Managing appointments of faculty, research faculty, visiting scholars, research associates, classified and professional staff, hourly, and graduate and undergraduate student appointments.
  • Ensure payroll is processed timely and accurately.
  • Supervise clerical and administrative support and professional positions.
  • Manage work flow, hiring, performance reviews, disciplinary actions, layoffs, visa issues and resolution of problems.
  • Advise faculty members in personnel matters related to research staff (hiring, disciplinary problems).
  • Administer the preparation of confidential material, coordinate and carry out special assignments that vary in complexity and frequency depending on the needs of the Department.
  • This includes overseeing tracking of mandatory faculty and staff performance reviews and the preparation and submission of promotion decision packages in collaboration with Administrative Assistant.
  • Participate in the long range planning for the Department including requests for equipment and space.

Finance Manager

University of Washington
06.2021 - 04.2024
  • Create, manage and maintain school FDM.
  • Manage and process all shared environment requests and transactions.
  • Manage day-to-day business activities in the Dean’s Office, which includes reimbursements, aid distribution.
  • Oversee state, gift, and revenue budgets ensuring resources are spent according to UW policies and procedures.
  • Perform complex technical analysis and financial reporting for the School (including Adaptive budget planning).
  • Provide lead support to the Rubenstein Pharmacy’s fiscal staff.
  • Play an integral role in the School’s successful transition to Workday-Finance.
  • Serve as School’s general Workday-HR/Payroll subject matter expert.
  • Coordinate payroll for the Dean’s Office.
  • Support Dean’s Office staff and student recruitments.
  • Develop and maintain Dean’s Office and School policies and procedures; collaborate with administrative staff to coordinate paperwork flow and records management.
  • Lead process improvement efforts.
  • Serves as a representative for the Assistant Dean of Finance and Administration as appropriate.

Finance Accounting Associate

University of Washington
09.2019 - 06.2021
  • Provide ongoing technical support and capacity building training for field office accounting staff regarding the use of the HAI accounting program [Peachtree/SAGE 50] and the appropriate treatment of accounting transactions.
  • Continuously review, prepare and convert the monthly financial information submitted from HAI field offices to HQ.
  • Work in partnership with grants and budget staff to meet reporting requirements of donors.
  • Respond to financial information requests from program leadership at HQ and HAI field offices.
  • Work with administrative support staff to ensure accurate and organized record keeping of all field office financial documentation sent to HQ for permanent archiving.
  • Troubleshoot difficulties and provide guidance for field office staff on the proper treatment of financial transactions during each monthly and annual closing cycle.
  • In collaboration with field office staff, identify areas for process improvement and propose changes.
  • Develop job aids and implement training plans to support process improvement work.
  • Provide support to the Director of Finance in preparing HAI’s annual A-133 audit.
  • Help ensure all field office transactions and documentation are accurate, up to date, and organized prior to audit.
  • Represent the HQ Finance office on the HQ Cote d’Ivoire team by attending weekly meetings to report any relevant finance updates and progress.

Program Financial Analyst

University of Washington
06.2016 - 09.2019
  • Project based financial analyses based on programmatic requirements.
  • Supervise 2.0 FTE.
  • Organize performance metrics, finance management, trend modeling, special project management, policy development and analysis transactions for state, departmental budgets.
  • Perform professional level analysis of data sets, budget information and business processes relating to management functions or business operations with the director/chair of the department.
  • Updates liabilities and department commitments against venture capital funds.
  • Produce tools to standardize business processes for financial reporting (including cFTE analysis for clinical incentive distribution).
  • Identify action and/or options based on policy, regulatory, or financial research needed to support decisions or recommendations to the director of the department.
  • Regularly serve as principal assistants to executive heads within the division/department and report directly to the executive head.
  • Arrange and lead team meetings.
  • Participates in development of infrastructure impact statements, feasibility studies, work breakdown structures, risk management plans, communication, change management and training plans.
  • Exercise independent judgment and discretion in work directly related to management policies or department business operations and has delegated authority to make commitments that affect department operations.

Financial Budget Analyst

University of Washington
02.2015 - 06.2016
  • Communicate with campus departments to ensure compliance of all reports and invoices needing to be submitted for reimbursement.
  • Establish new and advance budget number for appropriate project use.
  • Review award documents and manage spending to adhere to contract requirements.
  • Works independently interpreting and implementing University Policy and procedures to award budgets.
  • Review and create financial reports for a variety of federal and non-federal sponsors.
  • Oversees all cost sharing reporting for the department to ensure that each investigator, with cost sharing obligations, reports applicable information.
  • Provide exceptional customer service for all UW departments.
  • Recommend and implement process improvement opportunities.
  • Manage large volumes of budget reconciliations and making fiscal recommendations to management.
  • Manage awards from installment to completion resolving complex accounting issues.
  • Support and maintain multiple reporting and compliance systems.

Education

Bachelor of Science - Business Administration

Central Washington University
Ellensburg, WA
06.2011

Skills

  • Workday Finance
  • Award Portal
  • SAGE (grant submission)
  • Microsoft Office—Word, Excel, Access, Outlook and PowerPoint
  • Quickbooks Pro 2007
  • Sage 50 2020
  • Customer service
  • Attention to detail

Timeline

Department of Medicinal Chemistry Administrator

University of Washington
04.2024 - Current

Finance Manager

University of Washington
06.2021 - 04.2024

Finance Accounting Associate

University of Washington
09.2019 - 06.2021

Program Financial Analyst

University of Washington
06.2016 - 09.2019

Financial Budget Analyst

University of Washington
02.2015 - 06.2016

Bachelor of Science - Business Administration

Central Washington University

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Malik Olanrewaju