Malou Day

Provide administrative support to Founder & Chairman

• Extensive calendar management for business and personal activities.
• Complex and detailed domestic and international travel coordination.
• Liaison between executive and portfolio companies board members.
• Quarterly board meeting coordination.
• Responsible for all office management support, ensuring seamless operations by overseeing all equipment and supplies.

Provide administrative support for the VP Product Management, VP Sales & CTO

• Heavy calendar management across time zones in a changing, dynamic environment including complex travel arrangements, itineraries, agendas, and documents for travel-related meetings.
• Prioritizes conflicting needs; oversees matters proactively, and follows through on projects to successful completion, often with deadline pressures.
• Prepare/review meeting minutes and summarize documents as requested.
• Prepare PowerPoint presentations, edit and polish final decks.
• Planning and organizing meetings and events for the business unit including site selection, contract negotiation, event planning, and on-site event support.
• Organizing events such as All Staff, Annual Sales Kick-off, President's Club, employee team-building activities and special projects.
• Represented leadership and assisted the company with administrative needs.
• Managed schedules, events and travel plans for conferences, meetings and seminars, as well as domestic and international trips for three executives and twelve direct reports.

Provide administrative support for the executive search consultant and assist other members of the search team

• Prepare all documents associated with executing a search assignment from start to finish including qualification presentations for potential new clients, assignments proposals and confirmation documents, position specifications, progress reports, candidate presentations and candidate and client correspondence.
• Schedule candidates for interviews with clients, including assistance with hotel reservations, air travel, and any other search-related requirements.

Support the GM/SVP and other senior level executives; conduct research, prepare sensitive, confidential materials, and collaborate with cross-functional teams to continuously improve quality and efficiency

• Coordinate meeting and event planning, agendas, schedules, travel.
• Prepare expense reports and manage event budgets.
• Function as first point of contact for visitors.
• Conduct new hire orientations and onboarding.
• Managed schedules, events and travel plans for conferences, meetings, and seminars, as well as domestic and international trips for five executives.
• Reconciled and processed expense reports for five executives.

• Aided CEO of fast-paced technology firm to meet deadlines, plan and schedule meetings, events, and travel, and resolve pressing issues.
• Assisted CFO with coordination of HR operations.
• Maintained expense tracking and reporting for Leadership team of 6 executives.
• Streamlined operations and prioritized tasks, allowing senior leadership team to increase productivity.

• Oversaw diverse administrative functions and supported operations for venture capital organization.
• Fostered relationships with business partners.
• Scheduled meetings and travel.
• Supported CFO with preparation of financial material including expenses, invoices, annual reports, capital statements, and K-1s.
• Updated and maintained partner database and company website.