MANDY WILLIAMS
Summary
Adaptable professional with 10+ years of experience and a proven knowledge of back office operations, marketing, finance and records management. Aiming to leverage my skills to successfully fill the administrative role at your company.
Overview
9
9
years of professional experience
Work History
Accounting Assistant (Temporary Contract)
Moody National Bank
09.2024 - Current
- Manage Accounts Payable: Oversee the Banktel system to ensure accurate coding, approvals and documentation of payment
- Expense Compliance: Review employee reimbursements, verify receipts and ensure compliance
- Vendor Coordination: Monitor vendor invoices, update vendor information and manage W-9s and ACH authorizations
- General Ledger oversight: monitor transactions, post corrections, journal entries
- Support Financial Operations
Mail Ballot Coordinator / System Support Tech
Galveston County Clerk's Office
07.2022 - 04.2024
- Verify voter information on applications through the state of Texas' mail ballot and voter registration software (TEAMS)
- Process Federal Postcard Applications according to current state laws
- Organize and Maintain Excel spreadsheets of voter data
- Input all voter information into Certa Vote
- (Software that Galveston County uses for data storage, envelope printing and application tracking)
- Reconciliation between TEAMS and Certa Vote to ensure accountability and accuracy
- Stay up to date on all laws concerning absentee voting by attending Law Seminars and webinars put on from the Secretary of State's office
- Run reports for every step of the ballot process to ensure transparency and accuracy
- Mass printing of envelopes and ballots through Hart / Certa Vote Software
- Use of a Pitney Bowes envelope stuffing / postage machine
- Perform general cleaning maintenance or fix issues with the machine when they arise, such as programming the order of envelopes and inserts or clearing any jammed papers
- Ensure all ballot cans are ready for the Early Voting Ballot Board and Central Count to process
- Work long hours especially during an election
- State Law mandates the office can't leave till all votes are counted on Election Day
- At times this can be over 24+ hours
- Scan and tabulate mail ballots with Central Count
- Create elections and maintain voter files in Epulse
Screening Agent (Temporary Contract)
DocGo
04.2022 - 08.2022
- Welcome/Greet staff members as they come in for swab testing and/or health assessments
- Assist with registration
- Conduct health assessment questionnaires
- Collaborate with coworkers and management to assure top-tier patient care
- Labeling the vial and placing it with a requisition form for collections
- PPE mandatory along with N95 usage
- Gather patient information and appropriate signatures for specimens
- Follows all safety, HIPAA, infection control, and OSHA Blood Borne Pathogen guidelines
- Utilizes appropriate supplies with minimal waste
- Respect and maintain the confidentiality of information relative to customer info
ACCOUNT MANAGER/OWNER
MK's Liquidation
04.2018 - 03.2022
- Advertising and promoting my business through social media, in person and online ads to increase profit
- Customer service to ensure repeat business
- Product research to advertise sales, increase profit margins and ensure repeat customers
- Daily, monthly and yearly accounting for day-to-day progress and tax purposes
- Managing day-to-day employee/HR tasks to ensure productivity and employee retention
- Scheduling all shipments, contracted jobs, product placement
- Bidding of upcoming estate sale jobs, cleaning jobs or marketing jobs
- Conducting cost and risk assessments before bidding for products on Bstock
Member Service Representative
Associated Credit Union of TX
06.2017 - 09.2019
- Handling customer financial transactions like deposits, withdrawals, transfers, money orders, and checking
- Knowledgeable about the ins and outs of credit union's systems and policies
- Promote bank services
- Counting cash
- Answering phones
- Manage ATM deposits
- Loan Processing
Intern in the HR and Business Office
Texas City ISD and Lamarque ISD
08.2016 - 05.2017
- Receive and process invoices for timely payment
- Requisitions
- Purchase orders
- Verify invoices, receipts, and purchase orders to ensure accuracy prior to payment
- Detect and resolve problems with incorrect orders or invoices as needed
- Compile, maintain, and file all reports, records and other documents as required
- Maintain vendor files and set up new accounts
- Maintain confidentiality of information
Education
Associate's Degree - Business Administration
College of The Mainland
Texas City, TX05.2017
Skills
- Microsoft Office
- Data entry
- Reporting and Research
- Database management
- Teams
- Expense reporting
- Accounting
- File Management
- Problem-solving
- Customer Service
- Accounts Payable
- Accounts Receivable
- Banking
- Administrative support
- Payroll processing
- General ledger entries
Timeline
Accounting Assistant (Temporary Contract)
Moody National Bank
09.2024 - Current
Mail Ballot Coordinator / System Support Tech
Galveston County Clerk's Office
07.2022 - 04.2024
Screening Agent (Temporary Contract)
DocGo
04.2022 - 08.2022
ACCOUNT MANAGER/OWNER
MK's Liquidation
04.2018 - 03.2022
Member Service Representative
Associated Credit Union of TX
06.2017 - 09.2019
Intern in the HR and Business Office
Texas City ISD and Lamarque ISD
08.2016 - 05.2017
Associate's Degree - Business Administration
College of The Mainland
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