Manuel Arredondo

Job Summary

As the face of the firm, the Office Coordinator plays a crucial role in creating a positive first impression with greeting and welcoming employees and visitors with enthusiasm. The coordinator is responsible for ensuring a seamless experience for both employees and visitors while contributing to the overall success of the organization.

Responsibilities

• Administrative Support: Providing general administrative support, including answering phones, managing mail, and scheduling conference rooms.
• Employee Support: Contributing to a positive employee experience by addressing employee needs and concerns, as well as assisting with onboarding/offboarding processes.
• Office Management: Maintaining an organized, and well-stocked office environment. Coordinating office supplies, equipment maintenance, and vendor services. Working collaboratively with building operations/security/garage service departments to maintain smooth operations and team readiness for unexpected demands.
• Meeting Coordination: Assisting with planning and executing in-office meetings involving outside guests. Handle room setups, equipment, and catering arrangements. Managing visitor sign-in procedures and provide necessary assistance as needed.
• Food and Beverage: Oversee the food and beverage program for employee breakroom. Coordinate catering and refreshments for meetings and events.

Qualifications

• Strong interpersonal and communication skills
• Excellent organizational and time management abilities
• Attention to detail and a high level of accuracy
• Ability to multitask and prioritize tasks effectively while addressing multiple incoming calls and emails, and requests from staff
• A positive, can-do attitude and a customer-oriented approach

• Assigned temporarily to handle a range of administrative support and office management functions for clients including Daybreak (United Caregiver Group), Seville Farms, Crestline Investors
• Managed multiple projects simultaneously while maintaining strict adherence to deadlines
• Performed regular inspections on certain job sites to verify the quality of returned tractor-trailers
• Main duties tended to include phone operations which meant handling multiple incoming calls

• Monitored 400+ drivers: Tracked all drivers at multiple sites to ensure good standing with company policy and state regulations logged all citations drivers received while on the road and monitored those who had to appear in court
• Conducted thorough investigations into potential violations, ensuring appropriate documentation and follow-up measures were implemented.
• Warned violators of infractions or penalties.
• Developed and implemented corrective action plans for non-compliance issues.
• Collected detailed notes on investigations and other communication to adhere to legal requirements and enhance recordkeeping.