Health and weight loss coach
Manuela Barrientos
Leland,NC
Summary
Experienced Office Management and Administration Professional with 11 years of experience optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence. Spanish speaker.
Overview
11
11
years of professional experience
Work History
Equipping Administrative Leader
Cornerstone Fellowship
Livermore, CA
04.2019 - 07.2020
- Created a new volunteer onboarding process through Monday.com to create a new Onboarding system. Skyrocketed productivity, boosted volunteer retention and establish multi campus cohesion. Developed a highly efficient dependable volunteer team by delivering ongoing coaching and motivation and fostering advancement.
- Recruited, interviewed and hired volunteers to fill positions in Outreach Ministry Opportunities.
- Reconditioned Cornerstone CCB database and transformed dismal recording practices to optimal quality levels. Identified departments and team members who needed training assistance. Provided group trainings and one on one development to ensure team success, prevent critical errors and support team performance targets.
- Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
- Developed and updated spreadsheets and databases to track, analyze and report on Central volunteer performance and data.
Senior Administrative Assistant
Lend Lease, Inc
San Francisco, CA
01.2008 - 03.2011
- Delivered top-notch administrative support to Global Pharma Executive Vice President & Senior Vice President of the Northern California Business Unit and promoted excellence in office operations. Managed demanding calendars of multi time zone meetings, appointments, conference calls and personal appointments.
- Arranged constantly changing multi-leg domestic and international (China, Europe, Australia) travel with little or no advance notice.
- Prepared expense reports with monthly charges upwards of $10,000 in multiple currencies and reconciled monthly credit card statements in Concur.
- Managed logistics of events planning, including contract signing, fee collection, event booking and event promotions for Corporate events, safety trainings, audits and client development events.
- Created a team-based culture to foster collaboration and enhance team morale.
Executive Assistant
Medtronic Spinal and Biological Division/Kyphon Inc
Sunnyvale, CA
03.2007 - 01.2008
- Updated Chief Compliance Officer on changing business needs by thoroughly documenting internal and client meetings.
- Managed and prioritized demanding calendar, maintained upmost confidentiality and discretion.
- Produced accurate office files, updated spreadsheets and crafted presentations to support Chief Compliance VP and boost team efficiency.
- Orchestrated successful events and meetings, including associated travel, facilities and support services.
- Kept institution financially sound by tracking educational grant process expenses, compliance standards and maintaining detailed records.
- Prepared training programs to improve compliance at all levels. Achieved 100% training on time with International Compliance initiative of 10,000 employees.
Senior Administrative Assistant
Lend Lease Inc.
San Francisco, CA
03.2005 - 03.2007
- Provided exemplary support to Principal-in-Charge and Vice President. Managed demanding calendars, arranged domestic and international (Europe and Australia) travel, extensive expense reports and reconciled American Express statements.
- Coached new employees on office procedures, company policies and performance standards.
- Coordinated office activities and public events, including product ordering, set up and technology.
- Conducted thorough research using diverse resources to assist professional staff with routine and special project tasks.
- Maintained personal schedule, professional calendar and individual appointments for senior staff members.
- Developed and deepened relationships with college campus representatives to meet with graduating seniors for recruitment. Presented at College events. Followed up with notable applicants sourced via industry-specific pipelines, events and job fairs.
Administrative Assistant
Battelle /NASA Ames Research Center
Mountain View, CA
05.2001 - 02.2005
- Reported to Aviation Safety Director and Deputy and provided executive support.
- Established and developed highly efficient and dependable administrative team of 6 by delivering ongoing coaching and motivation and fostering career advancement.
- Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
- Sorted and distributed office mail and recorded incoming shipments for corporate records.
- Maintained staff directory and company policy handbook for human resources department.
- Executed record filing system to improve document organization and management.
- Generated specific candidate pool for career opportunities through strategic placement of advertisements, evaluation of applicant credentials, and conducting initial interviews and pre-screening assessments.
Education
No Degree - Intercultural Studies
De Anza College
Cupertino, CASkills
Project planning and development
Social media expertise
Social perceptiveness
Product promotions
Exceptional customer service
Bilingual - Spanish
MS Office
Administrative leadership
Collaborative Leadership
Social media platforms
Content Development
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Interests
Volunteering
Weight lifting
Quote
You will recognize your own path when you come upon it because you will suddenly have all the energy and imagination you will ever need.
Sara Teasdale
Timeline
Equipping Administrative Leader
Cornerstone Fellowship
04.2019 - 07.2020
Senior Administrative Assistant
Lend Lease, Inc
01.2008 - 03.2011
Executive Assistant
Medtronic Spinal and Biological Division/Kyphon Inc
03.2007 - 01.2008
Senior Administrative Assistant
Lend Lease Inc.
03.2005 - 03.2007
Administrative Assistant
Battelle /NASA Ames Research Center
05.2001 - 02.2005
No Degree - Intercultural Studies
De Anza College