Mar Magallon
Gardena,CA
Summary
Dedicated administrative professional with proven expertise in office management and support. Seeking administrative role where I can utilize my organization skills and customer service experience to contribute to the efficiency and success of the organization. Authorized to work in the US for any employer.
Overview
11
11
years of professional experience
1
1
Certification
Work History
Admin/Office Manager
WISH Charter Schools
Los Angeles, CA
08.2022 - Current
- Performed various administrative tasks to support the school
- Prepared necessary reports and data for the District
- Scheduled appointments and managed inquiries from telephone calls and visitors
- Collaborated with parents to facilitate additional assistance with school platforms and administrative matters through scheduled appointments
- Opened and directed all incoming correspondence and mail
- Established and maintained an efficient file system for student records
- Contributed to the overall success of lunch programs
- Contributed to the successful completion of multiple projects utilizing tools such as Google docs, spreadsheets, and easy badges.
- Assisted students and parents with general questions of the school (programs, schedules, etc.)
- Sent informational emails and memos to parents/guardians and students via school platforms.
- Provided support to administrators and teachers
- Provided support to parents and staff on different school platforms
- Coordinated and supported the execution of school events, fundraisers, and field trips.
- Managed purchase order creation process for teachers
- Generated attendance and district reports
- Managed and documented payments for various field trips and events.
- Participated in regular meetings with administrative, HR, and compliance personnel
- Collected school event payments and reported to finance team
- Contributed in attendance and facilities meetings.
- Monitored inventory levels and placed orders when needed.
- Developed and implemented office policies and procedures.
- Tracked invoices and payments to ensure accuracy of accounts receivable and payable information.
- Responded to customer inquiries via phone or email in a professional manner.
Toddler Lead Teacher / Office Assistant
Beach Babies LLC
El Segundo, CA
12.2016 - 08.2022
- Progressed from teaching assistant to head teacher in toddler classroom
- Provided guidance and supervision to teachers, aides, and children
- Ensured daily paperwork accuracy while maintaining consistent parent communication
- Completed and proofread children evaluations, monthly curriculum, and monthly newsletters
- Assisted in main office by performing filing, phone calls, emailing/printing, and answering inquiries.
- Ensured smooth operations of employee and children files using excel and word, while actively participating in school events and fundraisers.
- Encouraged positive behavior through verbal praise and rewards systems while adhering to established disciplinary policies.
- Participated in parent and teacher conferences to discuss student progress or any issues related to the child's development or safety.
- Promoted healthy eating habits by introducing nutritious snacks throughout the day while encouraging children to make healthy food choices at meal times.
- Provided first aid care when needed according to established protocols for minor injuries such as scrapes or falls.
- Assisted in the transition from home to school for new students by providing a safe and nurturing environment.
- Observed children's performance during activities to assess their level of understanding or growth in specific areas.
- Monitored interactions between children to ensure they were respectful towards one another while playing or engaging in activities together.
- Maintained an organized classroom environment with designated learning centers for art, dramatic play, science discovery and math.
- Incorporated music into everyday activities through singing songs or dancing together which encouraged creativity among the students.
- Implemented appropriate safety measures including fire drills twice per month as well as regular inspections of playground equipment.
- Communicated regularly with parents via phone calls, emails or notes sent home about their child's academic progress and any concerns regarding their wellbeing at school.
- Enforced strict health standards including regular hand washing throughout the day and proper sanitation of toys before allowing use by other children.
- Provided support with potty training and other daily living skills such as tooth brushing and hand washing routines.
Front Desk Receptionist
Snip-its Haircuts for Kids
El Segundo, CA
11.2016 - 12.2016
- Ensured excellent customer experiences by checking in and assisting all customers.
- Managed booking process for various birthday events, overseeing contract negotiations and ensuring successful execution.
- Provided support to hairdressers by assisting with various duties including sweeping and sanitizing.
- Maintained and managed inventory of hair products and toys.
- Managed cash transactions efficiently.
- Managed incoming phone calls efficiently
- Maintained accurate records of customer details
- Batched out towards the end of the day.
Operations/Stock Manager
Diane's Beachwear
Manhattan Beach, CA
02.2015 - 09.2016
- Began career as stock associate, later advancing to the role of stock manager.
- Checked and tallied incoming/outgoing merchandise; maintained meticulous inventory accuracy
- Collaborated with merchandisers to facilitate mark downs and transfer requests
- Assisted in conducting monthly clean outs for various store locations.
- Assisted in the travel, receipt, and processing of new merchandise for merchandiser
- Managed cash transactions
- Ensured accurate record-keeping by diligently completing paperwork and identifying inconsistencies in monthly totals or stock operations.
- Implemented new systems for tracking stock items and their locations within the warehouse.
Hostess
El Torito Restaurant
Manhattan Beach, CA
08.2013 - 05.2014
- Greeted guests warmly upon arrival, seating them promptly.
- Assisted with server and banquet operations
- Successfully handled high volume of To-Go orders while ensuring efficient food preparation.
- Ensured a clean and organized environment.
- Verified reservations and wait times with customers.
- Assisted in preparing the restaurant for opening and closing shifts.
- Ensured compliance with health and safety regulations at all times.
Education
Diploma -
Anime Leadership High School
Inglewood, CA06.2013
In Progress -
El Camino Community College District
Skills
- Compliance Monitoring
- Administrative Support
- Office Management
- Customer Service
- Event Coordination
- Organizational Skills
- Cash handling
- Office Administration
- Google Docs
- Operations Management
- Clerical Support
Certification
CPR Certification
Food Handlers Card
Languages
Spanish
Native/ Bilingual
Timeline
Admin/Office Manager
WISH Charter Schools
08.2022 - Current
Toddler Lead Teacher / Office Assistant
Beach Babies LLC
12.2016 - 08.2022
Front Desk Receptionist
Snip-its Haircuts for Kids
11.2016 - 12.2016
Operations/Stock Manager
Diane's Beachwear
02.2015 - 09.2016
Hostess
El Torito Restaurant
08.2013 - 05.2014
Diploma -
Anime Leadership High School
In Progress -
El Camino Community College District