Marabeth L. Hines

• Point person for contract intake and return of contracts approved for legal content
• Perform initial paralegal review of contracts for completeness of standard boilerplate language and clauses as well as adherence to the institution's contract policies
• Draft and review contracts received by the institution
• Work closely with the Associate General Counsel during the contract review process
• Maintain good public relations with in-house clients and outside vendors
• Organize, maintain, and update filing systems (hard copies and electronic)
• BoardMax board of trustees software platform administrator and previously worked with Diligent board software
• Work closely with General Counsel to update class terms, draft resolutions, and emails to Trustees and as well as other Board-related documents upon request
• Maintain annual corporate documents and minutes books ranging 10 years to current
• Issue insurance certificates of insurance per contract requirements, for students and alums
• Coordinate special projects for the Office of the General Counsel as assigned
• Draft letters, memorandums for General Counsel and Associate General Counsel's signature
• Provide contracts reviewed and fee charts for the legal department's Board meeting report
• Proofread documents, board minutes, charts, tables, reports, PowerPoint presentations
• Draft routine pleadings, statements, affidavits and/or other legal documentation as assigned
• May provide routine paralegal assistance to outside counsel and or other administrative agencies involved in litigation, administrative and/other compliance matters
• Liaised with other paralegals and legal staff to complete common tasks on schedule.
• Improved document organization by implementing a comprehensive file management system for easy access to essential case materials.
• Managed complex cases efficiently using specialized software programs designed for paralegal work to track information related to multiple parties over long periods of time.
• Prepared legal briefs, motions, and pleadings.
• Ensured compliance with court rules and procedures by accurately preparing and submitting legal filings within established timeframes.
• Expedited document review process by conducting initial reviews of key documents for relevance and privilege status.
• Enhanced case efficiency by organizing and maintaining legal documents, files, and correspondence.
• Assisted in preparation of settlement proposals and agreements to help attorneys negotiate settlement in best interest of client.
• Boosted office productivity by maintaining an accurate calendar of appointments, deadlines, and court appearances.
• Maintained and updated organized client contact information to keep in touch with clients and provide updates on cases.
• Aided settlement negotiations with effective summary reports outlining key points from discovery materials for use during mediation sessions or pretrial settlement talks.

• Provide legal administrative support to the General Counsel and the Associate General Counsel
• Draft correspondence, memoranda, and other documents
• Proofread documents and minutes and check for appropriate formatting, spelling, and grammar
• Verify all attachments, exhibits and enclosures included with transmittal letters/memos
• Sort, date and read incoming mail. Prepare documents and packages for delivery
• Completed new vendor forms to submit to Accounts Payable
• Maintain all client and general files and conduct periodic review for file status
• Prepare expense reports, billing, and review budget in Banner for balancing funds
• Coordinate and follow through on requests and projects with other support departments
• Perform other projects as assigned by the General Counsel and Associate General Counsel
• Scheduled and made appointments for 2-4 attorneys

• Managed all administrative assistant assignments for two senior partners and two associates
• Word processing document production, proofread and revise legal documents for attorneys, including letters, depositions, and court filings
• Assist in preparation of merger and acquisition transaction documentation on buy-side and sell-side, including stock purchase agreements, merger agreements, and asset sale agreements
• Assist in preparation of periodic reports and current reports filed with the Securities and Exchange Commission, specifically reports on Forms 10-K, 10-Q and 8-K
• Assist in preparation of annual meeting notices and proxy statements for Schedule 14 filings
• Assist in preparation of registration statements filed with the Securities and Exchange Commission, specifically registration statements on Forms S-3, S-4 and S-8
• Monthly review of billing DPR for accounting accuracy and detailed descriptions for Partner
• Organize and sort legal case documents
• Create PowerPoint presentations
• Track and account for all expenses, utilizing correct client codes and invoicing procedures
• Coordinate travel arrangements for attorneys with in-house travel service
• Managed accounts and client records of clients, observing confidentiality, and extreme discretion.
• Facilitated clear communication between clients and attorneys by acting as a liaison to ensure all parties were informed of updates or changes.
• Screened phone calls to effectively handle less important inquiries and keep senior staff free for more important matters.

Perform a broad range of secretarial and administrative duties on behalf of senior partner

• Word Processing Document production, proofreading and revisions
• High visibility in meeting and greeting of clients and City officials; setup and coordinate meetings and telephone conference calls; managed 20+ incoming calls and emails daily
• Interaction with City Hall personnel, including Mayor's office pertaining to scheduling meetings, fundraising events, and client meal at the firm
• Monthly review of billing DPR for accuracy; compose and send bills and cover letters to clients
• Oversee a large volume of filing; organize and sort mail and legal case documents
• Organize political fund-raisers; organize special client-related events
• Scheduled client appointments and maintained busy attorney calendar
• Worked on RFP documents for emerging City of Atlanta watershed bid
• Handled billing tasks efficiently and accurately, ensuring smooth financial operations for the legal team.
• Managed high-volume workload while maintaining strict attention to detail on every task such as drafting pleadings or summarizing depositions accurately.
• Handled office scheduling and made notes for deadlines, motions, and other important dates.
• Increased client satisfaction by efficiently managing case files and promptly addressing inquiries.

• Georgia Realtor with active license