Summary
Overview
Work History
Education
Skills
Timeline
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Mara Staller Starr

Oak Park,MI

Summary

Seasoned Executive Assistant with extensive background in creating and streamlining office methods, Outlook calendaring, travel arrangements, expense reports and event planning.

Highly experienced and dedicated, with knowledge in office management and supervisory experience in both non-profit and corporate settings. Detail-oriented, organized, conscientious, team player, possessing excellent written and verbal communication skills as well as exceptional customer service and creative abilities.

Overview

24
24
years of professional experience

Work History

Executive Administrator

Detroit Regional Convention Facility Authority
09.2022 - 06.2023
  • Demonstrated talent for orchestrating multi-calendar schedules and effectively managing workflow and priorities of senior executive leadership
  • Duties included prioritizing emails and phone calls, gathering documents to prepare for meetings and coordinating travel arrangements
  • Gathered and organized information, communicated with various stakeholders, developed and monitored plans to ensure projects were executed efficiently
  • Represented CEO/CFO, demonstrating ability to effectively engage with stakeholders
  • Organized and managed contacts; fostering positive relationships with DRCFA Board Members
  • Established harmony, cohesion and effective communication across all business units, acting as positive representative of the DRCFA

Emerging Technology Business Analyst

Advantage Technical Resources, Ford Motor Company
12.2019 - 03.2022
  • Coordinate multiple sources of information to create comprehensive presentation materials and training modules
  • Conceive and design visual concepts to convey messages via graphics, journey maps, and storyboards
  • Maintain digital storage of all current Quality Documents, including Rosters, Organizational Charts, Roles & Responsibilities and Business Continuity Plan
  • Track and manage all Requisitions, Purchase Orders, Invoicing and Receiving
  • Create and design monthly team newsletter layout utilizing Microsoft PowerPoint; highlight team accomplishments, describe new projects and acknowledge milestones
  • Create and maintain SharePoint Library housing executive presentation materials
  • Manage and organize department SharePoint sites including design and workflow management
  • Support Special Projects

Sales Technician / Administrative Assistant

Blue Cross Blue Shield of Michigan
12.2014 - 07.2019
  • Provided exceptional primary support to three directors and their managers as well as secondary support to the Vice President
  • Prepared correspondence, memoranda, and reports
  • Scheduled and maintained calendar of appointments, meetings and travel itineraries; coordinated arrangements and submitted expense reports
  • Created or combined PowerPoint presentations for customer meetings
  • Maintained SharePoint site; responsible for document storage and collaboration to help organize and manage files
  • Assisted management in setting up new hires with equipment and appropriate accesses
  • Made decisions where operational guidelines/procedures were non-existent

Executive Assistant

Hantz Benefit Services
04.2013 - 12.2014
  • Assistant to Senior Vice President and two Sales Specialists in Group Benefits Department
  • Responsible for maintaining all aspects of specialist’s calendar and all information pertaining to group benefit proposals and current plans
  • Assist account managers, processors and analysts with tasks associated with groups’ renewal packages
  • Development and assembly of Year End Reports, Summary Plan Descriptions, enrollment documents and presentations, and all paperwork for new and prospective clients
  • Communicated with internal and external contacts verbally and through written correspondence
  • Organize assignments, files and projects to help maximize executives' time and efficiency
  • Prepare expense and mileage reports; coordinate travel itineraries and related arrangements

Executive Assistant / Office Manager

Congregation Beth Shalom
04.1999 - 10.2012
  • Provided excellent executive administrative support to professional staff, executive director, clergy, and board of directors
  • Designed, developed and produced print communications
  • Managed synagogue calendar and congregational databases; prepared agendas for Board of Directors, staff meeting minutes, and all correspondence
  • Tracked supply inventory, researched new vendors and coordinated maintenance for all office machinery
  • Streamlined office procedures to increase productivity

Education

Bachelor of Arts - Psychology

Wayne State University
Detroit, MI

Skills

    Microsoft Suite (Outlook, Word, Excel, PowerPoint, Publisher; Visio, SharePoint)

    Google Suite (Docs, Sheets, Forms, Slides)

    Concur, PeopleSoft

    Adobe Acrobat

    Various Database Programs/CRM

    Highly Efficient

Timeline

Executive Administrator

Detroit Regional Convention Facility Authority
09.2022 - 06.2023

Emerging Technology Business Analyst

Advantage Technical Resources, Ford Motor Company
12.2019 - 03.2022

Sales Technician / Administrative Assistant

Blue Cross Blue Shield of Michigan
12.2014 - 07.2019

Executive Assistant

Hantz Benefit Services
04.2013 - 12.2014

Executive Assistant / Office Manager

Congregation Beth Shalom
04.1999 - 10.2012

Bachelor of Arts - Psychology

Wayne State University

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Mara Staller Starr