Summary
Overview
Work History
Education
Skills
Languages
Timeline
Generic

MARCELA LOPEZ

Miami,FL

Summary

Committed professional provides excellent customer service and works to carry out events to highest of standards. Knowledgeable and experienced in budgeting, vendor management and event promotion and marketing. Adept at problem-solving. Possesses excellent communication and interpersonal skills to establish and maintain positive working relationships.

Overview

4
4
years of professional experience

Work History

Executive Assistant

New Miami International Realty
06.2023 - Current
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
  • Managed social media accounts for optimal audience engagement and increased online presence.
  • Supported business and hospitality needs of corporate partners and staff during meetings and company events.
  • Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
  • Developed and implemented marketing strategies to use for launches, rebranding campaigns and promotions.
  • Negotiated favorable lease terms for clients, resulting in cost savings and enhanced property value.
  • Communicated with landlord regarding building and tenant issues.

Event Manager

Carolina Toledo
03.2022 - Current
  • Managed budgets and negotiated contracts with vendors, ensuring cost-effective event execution.
  • Streamlined event planning processes by implementing efficient project management strategies.
  • Implemented innovative event themes and designs to create memorable experiences for attendees.
  • Managed administrative logistics of events planning, event booking, and event promotions.
  • Collaborated closely with clients throughout the planning process to ensure their vision was accurately reflected in the final event layout.
  • Coordinated florists, photographers, and musicians for events.
  • Coordinated with kitchen or catering staff on delivery, timing and service style of food.
  • Trained and supervised event staff to complete tasks on time.
  • Created detailed timelines and budgets for events to meet all deadlines.
  • Developed detailed timelines for each event, ensuring timely execution of tasks and deliverables.

Event Coordinator

Makaira Inc.
08.2020 - 12.2023
  • Coordinated schedules and timelines for events.
  • Adapted quickly when faced with unexpected challenges or changes in plans, maintaining composure while finding effective solutions.
  • Managed event logistics and operations.
  • Collaborated with cross-functional teams to ensure seamless event execution and positive outcomes.
  • Established positive relationships with clients, ensuring their needs were met throughout the event planning process.
  • Coordinated with vendors to deliver exceptional catering and audiovisual services during events.

Event Planner

We Are Voicer
06.2020 - 04.2022
  • Increased event attendance by developing strategic marketing campaigns and engaging promotional materials.
  • Coordinated schedules and timelines for events.
  • Conferred with event staff at event site to coordinate details.
  • Coordinated with participating vendors during event planning.
  • Managed event logistics and operations.
  • Performed event coordination for larger parties and gatherings.
  • Negotiated contracts with vendors and suppliers, securing cost-effective solutions without compromising quality or service levels.
  • Oversaw event registration process by collecting and tracking attendee information.
  • Researched and identified new vendors and suppliers to obtain competitive pricing.
  • Created detailed timelines and budgets for events to meet all deadlines.
  • Managed administrative logistics of events planning, event booking, and event promotions.
  • Coordinated travel and accommodations for event attendees.
  • Coordinated transportation and parking arrangements for guests and vendors.

Education

MBA - Marketing

Escuela De Ingenieria De Antioquia
Medellin, Colombia
12.2014

Bachelor of Administrative Studies - Business Administration

Escuela De Ingenieria De Antioquia
Medellin, Colombia
07.2013

Skills

  • Schedule Management
  • Guest Management
  • Event Marketing
  • Project Management
  • Calendar Management
  • Office Management
  • Travel Coordination
  • Schedule & calendar planning
  • Customer Service-Oriented
  • Budget Development
  • Decision-Making
  • Creativity and Adaptability

Languages

Spanish
Native or Bilingual
English
Native or Bilingual

Timeline

Executive Assistant

New Miami International Realty
06.2023 - Current

Event Manager

Carolina Toledo
03.2022 - Current

Event Coordinator

Makaira Inc.
08.2020 - 12.2023

Event Planner

We Are Voicer
06.2020 - 04.2022

MBA - Marketing

Escuela De Ingenieria De Antioquia

Bachelor of Administrative Studies - Business Administration

Escuela De Ingenieria De Antioquia

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MARCELA LOPEZ