Summary
Overview
Work History
Education
Skills
Timeline
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Marcelina Luna

Miami Gardens

Summary

Dedicated and determined in seeking to secure a full-time permanent position in a growing company, where I can utilize my years of experience as an administrative assistant in an office environment that will provide me with consistent challenges and interesting new endeavors.

Overview

11
11
years of professional experience

Work History

Administrative & Accounting Assistant

Chauvet (Contract)
08.2023 - 10.2023
  • Answer phones and transferring calls to accurate department
  • Prepare daily credit card reports and PayPal by entering in sage system
  • Assist as a CSR on some occasions in entering invoice payments over the phone
  • Support the AR team in applying customer pending payments, releasing orders for approval, and scanning invoices/packing lists into sage system.

Accounting Assistant

Supreme Hotel & Restaurant Supply (Contract)
04.2023 - 05.2023
  • Assisting AP and AR department in documenting vendor invoices into system
  • Answering a multi-line phone and transferring calls to accurate department
  • Light bookkeeping with company expenses by entering to SAGE software
  • Scanning all vendor invoices to sales team, AP and AR department and making copies for record keeping purposes
  • Organizing and preparing all invoices with backups by matching with packing lists, purchase orders (PO) proof of delivery (POD) for the AR department for closing.

Research Specialist

Fortune Settlement Solutions
10.2022 - 01.2023
  • Assisted the sales rep department in updating client contact information
  • Collected and analyzed specific court documents ensuring that all information was available, detailed, and accurate before inputting into system
  • Maintained specific court cases in a PDF file system
  • Would occasionally request for case orders via email or by phone.

Admin. & Accounting Assistant

Regal Springs Tilapia
02.2021 - 04.2022
  • Respond to external vendors, internal manager, and colleagues regarding all aspects of the accounts payable process
  • Responsible for inputting vendor invoices into system for payment process
  • Verify the accuracy of vendor invoices in confirming the correct fees and to ensure the exact account codes are used before processing
  • Develop and maintain a filing system for all vendor invoices, documents, and backup to ensure easily available information to my accounts payable team.

Administrative & Accounting Assistant

Ascendo Resources (Contract)
12.2019 - 01.2020
  • Answered calls in a pleasant, calm voice and directed callers to proper individuals
  • Welcomed patrons to front desk and engaged in friendly conversations while conducting check-in process
  • Entering payment memos into QuickBooks software
  • Supporting office support in replenishing inventory, calendar/meetings, and travel arrangements
  • Prepared wires, invoice payments and checks for vendors
  • Provided key administrative support to colleagues and CEO in taking on extra tasks.

Office Administrative Assistant

Altor Bioscience, LLC
03.2017 - 10.2019
  • Coordinated domestic and internal travel for staff, including all hotel and transportation needs
  • Answered calls in a pleasant, calm voice and directed callers to proper individuals
  • Welcomed patrons to front desk and engaged in friendly conversations while conducting check-in process
  • Scheduled meetings and managed in reserving conference rooms for internal personnel, partners and clients using Outlook Calendar
  • Obtained and sorted mail, signed for packages, and distributed to inter-company personnel
  • Prepared FedEx labels for my associate’s packages
  • Arranged in ordering breakfast and lunch for company corporate meetings and assisted and partaken in ordering catering for office events and holiday gatherings
  • Provided key administrative support to coworkers, CFO and CEO taking on tasks
  • Assisted office manager with various tasks that involved contacting and scheduling vendor for maintenance and repair on office and facility
  • Coordinated inventory and managed in ordering of all office and kitchen supplies
  • Assisted office manager with various tasks that involved contacting and scheduling vendor for maintenance and repair on office and facility
  • Managed in obtaining purchased items by forwarding orders to suppliers and monitored expedited orders for the scientists and researchers
  • Created purchase requests for company proposals
  • Assisted the director of accounting with company monthly expenses in gathering and organizing invoices and receipts on PDF and would submit for payment approval
  • Also maintained filing system for AP department by filing paid invoices and creating new vendor folders.

Front Desk/Administrative Assistant

George's Welding Services, Inc.
07.2016 - 01.2017
  • Managed front desk telephone and routed calls to the proper individuals
  • Relayed phone messages to colleagues on outlook email
  • Assisted with client walk-ins and appointments
  • Created folders for vendors, accounts payable and accounts receivable
  • Prepared vendor invoices, statements, and receipts for the AP dept
  • Coordinated inventory and managed in ordering of all office and kitchen supplies
  • Created weekly timecards for the office and warehouse employees and administered with logging the warehouse and shop workers allocation sheets daily for the payroll dept
  • Assisted the estimators with client project proposals that would be submitted on a weekly basis
  • Performed light data entry, heavy filing and scanning on a weekly basis.

Front Desk/Administrative Assistant

Marquis Bank
12.2013 - 02.2016
  • Managed front desk telephone and routed calls to the proper individuals
  • Obtained and sorted mail, signed for packages, and distributed to inter-company personnel
  • Supervised the PO Box for the branch by collecting at the post office daily
  • Assisted with the bank reports every morning by copying, scanning, and distributing to the team
  • Coordinated inventory and managed in ordering of all kitchen supplies
  • Arranged courier requests for clients or associates regarding important deposits and/or document shipments to the branch
  • Handled client bank notices by mailing out daily
  • Assisted with all clients and company shareholders
  • Organized with monthly board meeting functions.

Front Desk/Registration Coordinator

MCM Holdings, Inc.
09.2012 - 07.2013
  • Managed the front desk in handling high volume calls and routed to the proper individuals
  • Assisted with client walk-ins and appointments
  • Assisted the team in overseeing high volume emails from brokers and clients by reviewing and confirming that all personal information sent was legitimate before processing for approval
  • Prepared loan binders for new clientele
  • Handled and assisted with loan binders by arranging and organizing them before shipping them off to HUD (Department of Housing).

Education

High School Diploma -

Belford High School
2008

Skills

  • Ability to work independently and as part of a team
  • Knowledgeable in MS Office such as Word, Excel, Outlook, and Teams Proficient in Adobe Acrobat/Reader, Sage, SAP software and Internet
  • Bilingual in English & Spanish
  • Proven ability to communicate general information in an accurate and customer-friendly way
  • Possesses excellent interpersonal and organizational skills as well as phone and office etiquette
  • Customer Service

Timeline

Administrative & Accounting Assistant

Chauvet (Contract)
08.2023 - 10.2023

Accounting Assistant

Supreme Hotel & Restaurant Supply (Contract)
04.2023 - 05.2023

Research Specialist

Fortune Settlement Solutions
10.2022 - 01.2023

Admin. & Accounting Assistant

Regal Springs Tilapia
02.2021 - 04.2022

Administrative & Accounting Assistant

Ascendo Resources (Contract)
12.2019 - 01.2020

Office Administrative Assistant

Altor Bioscience, LLC
03.2017 - 10.2019

Front Desk/Administrative Assistant

George's Welding Services, Inc.
07.2016 - 01.2017

Front Desk/Administrative Assistant

Marquis Bank
12.2013 - 02.2016

Front Desk/Registration Coordinator

MCM Holdings, Inc.
09.2012 - 07.2013

High School Diploma -

Belford High School

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Marcelina Luna