Marci Foit
Stuart,FL
Summary
Experienced administrative professional with over 13 years of expertise in supporting high-achieving executives. Recognized for drive and resourcefulness, consistently meeting professional needs. Demonstrates keen attention to detail and strong organizational skills, delivering exceptional results while managing high-volume workloads in rapidly changing environments. Efficiently assists with various professional needs, showcasing precise organization and consistently delivering exceptional results in managing high-volume workloads.
Overview
25
25
years of professional experience
Work History
Executive Assistant to the Chief Executive Officer
The Lord's Place Inc.
04.2023 - 10.2024
- Anticipated potential challenges in daily operations and devised appropriate solutions to maintain uninterrupted workflow in the executive office.
- Organized and coordinated conferences and monthly meetings.
- Contributed to smooth business operations by planning and organizing meetings and conferences.
- Optimized scheduling efficiency by coordinating meetings, appointments, and travel arrangements for the CEO.
- Maintained confidentiality by handling sensitive information with discretion and professionalism.
- Prepared meeting agendas and briefing papers for members of board of directors and executive team.
- Improved team collaboration by acting as a liaison between the CEO, executive team, and staff members.
- Managed complex calendar scheduling with focus on proper allocation of executive availability.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Boosted morale with event planning and coordination of company-wide functions, celebrations, or gatherings.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Ensured timely completion of action items by tracking progress and following up on delegated tasks from the CEO.
- Contributed to strategic planning by providing administrative support during Board of Directors'' meetings.
- Increased meeting effectiveness with detailed preparation of agendas, materials, and minutes.
- Strengthened relationships with key partners through professional representation at industry events or conferences when necessary on behalf of the CEO.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Used advanced software to prepare documents, reports, and presentations.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
Executive Assistant to the Managing Director
Mountain View Title And Escrow
09.2012 - 11.2022
- Organized and coordinated conferences and monthly meetings.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.
- Filed paperwork and organized computer-based information.
- Answered high volume of phone calls and email inquiries.
- Handled incoming and outgoing mail, email and faxes.
- Greeted arriving visitors 40 to 50 per day, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
- Created and managed office systems to efficiently deal with documentation.
- Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum
- Visited residential properties and prepared homes for clients' arrival.
- Worked with clients to effectively plan and coordinate logistics for special projects and events.
- Enhanced office efficiency through meticulous organization and prioritization of tasks.
- Organized special events and conferences, coordinating logistics from venue selection to attendee registration with great attention to detail.
- Safeguarded sensitive information by implementing strict confidentiality protocols and secure filing systems.
- Provided exceptional administrative support to the Managing Director, contributing to increased productivity levels.
- Created a welcoming environment for visitors by managing reception duties professionally while maintaining appropriate decorum.
Title and Escrow Specialist
Mountain View Title And Escrow
09.1999 - 09.2012
- Organized and prepared tax and title documents to transfer ownership of property.
- Communicated with customers to resolve common title issues.
- Assisted with preparation and submission of affidavits, deeds and other records for land purchases.
- Used Xerox machines and reader and printer machines to make, file and distribute copies of recorded documents.
- Provided each member of public with exceptional service and knowledgeable support to maintain smooth operations and happy customers.
- Processed 20 to 30 Title Commitments and prepared documents received by clients to complete title follow-ups each day.
- Reviewed legal documents such as mortgage loans, title liens and property easements to assess relevant property factors.
- Identified title encumbrances and detailed plans for correcting issues and clearing titles for planned changes.
- Contacted appropriate agencies to complete searches, order records and obtain documents.
- Searched and analyzed real estate records.
- Used information gained during searches to produce and process title commitments and insurance policies.
- Prepared property reports.
- Compiled lists of mortgages, contracts and other documents pertaining to titles.
- Set up escrow transactions, processed deposits and mailed out forms and preliminary title reports for review.
- Checked signatures and legal descriptions for accuracy and integrity.
- Scheduled closing appointments for seller and buyer or arranged for delivery of documents for out of area closings.
- Managed real estate closing process in compliance with applicable standards and legal requirements.
- Followed-up on status of releases, policies and return of recorded documents.
- Worked with title group to resolve issues such as easements, lot splits and bankruptcies.
- Forwarded title clearing documentation to title officer for approval.
- Managed disbursement of funds efficiently upon completion of transactions according to contractual agreements between parties involved.
- Reduced closing times for transactions, ensuring timely delivery of funds and documents to all parties involved.
- Established effective communication channels between all parties involved in transactions, promoting transparency throughout the process.
- Maintained up-to-date knowledge on ever-changing regulations within the escrow and real estate industries, ensuring full compliance at all times.
Education
No Degree - Raising My 4 Children
School of Hard Knocks
03-2024
Associate of Science - Business Management
Weber State University
04.1997
Skills
- Administrative Oversight
- Executive Schedule Management
- Video Conferencing Software
- Business Operations
- Calendar and Scheduling Software
- Client Satisfaction Management
- Company Event Coordination
- PowerPoint Presentations
Timeline
Executive Assistant to the Chief Executive Officer
The Lord's Place Inc.
04.2023 - 10.2024
Executive Assistant to the Managing Director
Mountain View Title And Escrow
09.2012 - 11.2022
Title and Escrow Specialist
Mountain View Title And Escrow
09.1999 - 09.2012
Associate of Science - Business Management
Weber State University
No Degree - Raising My 4 Children
School of Hard Knocks
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