Summary
Overview
Work History
Skills
Certification
Timeline
Generic

Marcia Oiler

Greenbush,Maine

Summary

Hard-working, highly organized administrative and executive support professional with over 30 years of experience, including nearly a decade supporting academic leadership at Husson University. Known for calm problem-solving, high emotional intelligence, loyalty, and discretion. Skilled in managing complex administrative operations, providing right-hand support to deans and executives, and delivering exceptional internal and external customer service.

Overview

37
37
years of professional experience
1
1
Certification

Work History

Administrative Manager

College of Business, Husson University
01.2016 - Current
  • Serve as the right-hand administrative lead for the Dean and over 40 faculty within the College of Business at Husson University. Coordinate day-to-day administrative operations across six academic schools, providing high-level support for faculty, students, and university partners. Oversee scheduling, budgeting, student records, and accreditation compliance. Act as liaison with other departments and manage coverage needs for shared staff. Provide concierge-style VIP event support and coordination for visiting schools, guests of the Gracie Theatre / Nite Show with Danny Cashman and distinguished guest events.
  • Supervise and mentor administrative staff and work-study students
  • Coordinate office coverage across six schools within the College of Business
  • Manage faculty schedules, course data, and internal reporting for accreditation
  • Plan and execute award ceremonies, meetings, and VIP events at Gracie Theatre
  • Prepare agendas, presentations and materials for the Dean and committees
  • Maintain records for faculty overloads, contracts, and stipends
  • Oversee student inquiries, course scheduling, and CAMS data management

Office Manager (co-owner)

D.A. Mitchell's Inc. (Mitchell's Landscaping)
01.2004 - 09.2021
  • Managed all day-to-day office operations for a busy landscaping, snowplowing and antique company, acting as the primary point of contact for customers and vendors. Coordinated staff schedules and dispatched crews. Maintained bookkeeping functions including A/R, A/P, collections, and payroll using QuickBooks. Supported the business owner with scheduling, sales tracking, correspondence, and social media/website marketing. Served as Property Manager for 25 units in (6) multi-family buildings to include preparing and enforcing legal rental agreements
  • Typing estimates, invoices, and client correspondence
  • HR coordination and staff dispatching
  • Ordering supplies and managing materials
  • Corporate tax processing and bookkeeping
  • Developed and maintained Facebook/website content
  • Maintained all owner pipeline data and key business operations

Senior Trust Administrator

Private Clients Group, Fleet National Bank
09.1988 - 03.2004
  • Provided white-glove service to high-net-worth trust clients, overseeing income distributions, bill payments, and private banking needs. Supported Trust Officers with trust account compliance, gift processing, and investment account openings. Interfaced with Operations departments and external legal and investment professionals to meet client needs in a professional, confidential manner.
  • Assisted with trust account audits and documentation
  • Processed annual gifts
  • Opened investment and deposit accounts
  • Liaised with legal, investment, and operations teams
  • Supported the execution of clients’ estate and trust objectives

Skills

  • Executive Support & Office Management
  • Team Supervision & Work Study Coordination
  • Google Office Suites, QuickBooks, Microsoft Office Suite, Adobe
  • Scheduling, Event Planning, and Calendar Management
  • Budgeting, Purchasing, and Travel Coordination
  • Communication & Interpersonal Effectiveness
  • Student, Faculty & Staff Relations
  • Notary Public – State of Maine
  • Client Privacy & Confidentiality

Certification

Holds a Hospitality Certificate from Husson (2021), is an active Notary Public in Maine, and is currently enrolled in Husson's 2025 Leadership Program 2.0. Ongoing professional development

Timeline

Administrative Manager

College of Business, Husson University
01.2016 - Current

Office Manager (co-owner)

D.A. Mitchell's Inc. (Mitchell's Landscaping)
01.2004 - 09.2021

Senior Trust Administrator

Private Clients Group, Fleet National Bank
09.1988 - 03.2004

Similar Profiles

CREATE PROFILE
Marcia Oiler