MARCIAL TABUENA
Executive Assistant
Winnetka,CA
Summary
Executive Administrative Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills with more than 15 years experience in customer service and administrative duties. Has a demonstrated history of working in the higher education, banking, hospitality and automotive industries.
Overview
9
9
years of professional experience
Work History
Executive Assistant
UBS BANK - SPS GLOBAL
03.2022 - 07.2026
- Extensive preparation and tracking of all expense reports and reimbursements for COO’s, Directors and VP’s in Los Angeles, San Francisco and New York; understand and comply with all policies, guidelines, and procedures for expense processing; complete monthly reconciliations of principal’s expense profile
- Communicate sick days, vacation days, early departure, late arrivals and changes to the schedule
- Generate research reports and pull company and client information using proprietary tools, Library, online tools, Spider, etc
- Arrange and facilitate extensive domestic, international, and multi-destination travel including flights, hotels, and cars in accordance with IBD policy, expense guidelines
- General administrative tasks
- Support incoming correspondence; archiving of documents, records, and reports in accordance with firm policy; perform general administrative errands; liaise with Office Administration team to assist in dissemination of critical information
Program Assistant (Office of the President)
Los Angeles Community College District - LACC
09.2020 - 01.2022
- Prepared comprehensive reports, operational documents, and correspondence related to the work of a major organizational unit
- Reconciled data reports for accuracy and resolves discrepancies
- Acted as a liaison with the staff from other offices on assigned projects Conducted research to assist with routine tasks and special projects.
- Assisted coordinating events and special projects.
- Supported planning and coordination of special programs and associated activities.
- Managed both digital and physical filing systems and retrieved documents as required.
- Sorted, opened, and routed mail and deliveries to meet business requirements.
- Planned and coordinated logistics and materials for board meetings, committee meetings and staff events.
- Followed detailed directions from management to complete daily paperwork and computer data entry
Service Consultant
Keyes Hyundai
09.2019 - 03.2020
- Monitored the progress of each vehicle throughout the day and updating customers frequently. business.
- Performed active delivery to ensure vehicles services and/or repairs are performed correctly and communicate the results with the customer.
- Monitored the progress of each vehicle throughout the day and updating customers frequently
- Handled all customer complaints immediately and resolved to the customer’s satisfaction
- Performed active delivery to ensure vehicles services and/or repairs are performed correctly and communicate the results with the customer
- Established and maintained great customer relationships that encourage repeat and referral business Worked as a team player and uphold the company’s standards of professionalism and integrity.
Program Assistant (Office of the VP)
Los Angeles Community College District - LATTC
11.2017 - 06.2019
- Prepared comprehensive reports, operational documents, and correspondence related to the work of a major organizational unit
- Reconciled data reports for accuracy and resolves discrepancies
- Acted as a liaison with the staff from other offices on assigned projects
- Conducted research to assist with routine tasks and special projects.
- Assisted coordinating events and special projects.
- Supported planning and coordination of special programs and associated activities.
- Managed both digital and physical filing systems and retrieved documents as required.
- Sorted, opened, and routed mail and deliveries to meet business requirements.
- Planned and coordinated logistics and materials for board meetings, committee meetings and staff events.
- Followed detailed directions from management to complete daily paperwork and computer data entry
Education
Associate of Science - Accounting
Los Angeles City College
Los Angeles, CA 05.2001 -
Bachelor of Science - Business Administration
University of Santo Tomas
Manila, Philippines04-2004
Skills
- Complex transaction processing
- Scheduling and calendar management
- Database administration
- Travel coordination and accommodations
- Advanced MS Office Suite Office management
- Filing and data archiving
- Mail handling
- Expense reporting
- Administrative and clerical support
- SAP / Concur / Peoplesoft / Google Suite
- Photo and video editing
- Attention to detail
- Strong written/oral communication
- Customer Service
Clerical Support
Attention to Detail
MS Office Proficiency
Multitasking Abilities
Excellent Verbal and Written Communication
Analytical and Critical Thinking
Expected Salary
$96,000 annually
Timeline
Executive Assistant
UBS BANK - SPS GLOBAL
03.2022 - 07.2026
Program Assistant (Office of the President)
Los Angeles Community College District - LACC
09.2020 - 01.2022
Service Consultant
Keyes Hyundai
09.2019 - 03.2020
Program Assistant (Office of the VP)
Los Angeles Community College District - LATTC
11.2017 - 06.2019
Associate of Science - Accounting
Los Angeles City College
05.2001 -
Bachelor of Science - Business Administration
University of Santo Tomas