Marciana Simon
Orlando,FL
Summary
A self-motivated, high functioning and highly adaptable professional who possesses extensive knowledge carrying out high level administrative and support duties. I also have several years’ experience working in the public sector, serving in several senior level roles supporting high-level government officials and senior executives. Organized professional with background as Assistant Administrative Secretary. Experience includes managing office schedules, coordinating meetings, and maintaining filing systems. Strengths lie in streamlined administrative procedures, effective team collaboration and high level of confidentiality maintained. Previous roles have resulted in improved office efficiency through the implementation of innovative organizational systems.
Overview
26
26
years of professional experience
Work History
Procurement Officer (Acting)
DEPARTMENT OF FINANCE
11.2018 - 12.2028
Executive Officer
FINANCIAL INTELLIGENCE AUTHORITY (FIA)
06.2020 - 08.2020
- Provided continued administrative support to the Director and Deputy Director.
- Prepared official correspondence and confidential correspondence as per the directive of the Director and Deputy Director.
- Managed payroll, leave records, stamp imprest, fuel vouchers, inventory of Office supplies, furniture and equipment.
- Recorded and sorted incoming and outgoing correspondence to send to the respective officers.
- Planned and organized, maintained the Director’s and Deputy Director’s engagements.
- Prepared documented and disseminated minutes of meetings.
- Prepared and processed travel requests, including accommodation and per diems for all staff travelling on official duties.
Senior Administrative Secretary to the Minister (Acting)
MINISTRY OF TOURISM, INFORMATION AND BROADCASTING, CULTURE AND CREATIVE INDUSTRIES
08.2019 - 11.2019
- Performed complex administrative and secretarial functions by undertaking a series of manual and electronic processes procedures, including but not limited to preparing and processing correspondence, followed up on assignments delegated by the Minister, in order to support the effective execution of the work programme of the office of the Minister.
- Liaised frequently with heads of division within the Ministry and permanent secretaries of line agencies.
- Ensured timely submission of Memoranda to Cabinet to the Office of the Prime Minister, sorted and organized cabinet documents in preparation for weekly cabinet meetings.
- Planned and organized the work schedule of the Minister and maintained a manual/electronic diary and managed meetings logistics allow for effective time management.
- Organized travel for the Minister to attend official business and prepared relevant documentation to facilitate allocation of subsistence, accommodation and flight reservations.
- Received, screened and directed calls/visitors with the use of proper office etiquette; promptly attended to inquiries and ensured proper recording and conveying of messages.
- Transcribed notes and recordings of meetings and prepared minutes for distribution to relevant parties.
Senior Executive Officer
MINISTRY OF EXTERNAL AFFAIRS, INTERNATIONAL TRADE AND CIVIL AVIATION
08.2015 - 11.2019
- Worked under the direction of and reports to the Human Resource Officer.
- Responded when necessary to instructions/directive from the Permanent Secretary/Deputy Permanent Secretary on matters related to work in progress.
- Maintained leave records and all leave matters for the Department.
- Maintained the stamp imprest for the Department.
- Responded to routine correspondence as directed by the Human Resource Officer.
- Recorded correspondence disseminated as assigned by the Human Resource Officer.
- Any other related duties assigned by the Permanent Secretary/Deputy Permanent Secretary/Human Resource Officer.
Administrative Assistant (Acting)
MINISTRY OF EDUCATION, INNOVATION AND GENDER RELATIONS
05.2019 - 07.2019
- Worked under the direction of, and reported to the Human Resource Officer and Deputy Permanent Secretary on matters related to work in progress.
- Maintained the Ministry’s asset base.
- Maintained the Ministry’s leave records.
- Assisted the Human Resource Officer with processing of training requests for local and overseas training.
- Responded to routine correspondence as directed by the Human Resource Officer.
- Recorded and disseminated correspondence as directed by the Human Resource Officer.
Administrative Assistant (Acting)
DEPARTMENT OF YOUTH AND SPORTS
09.2018 - 10.2018
- Worked under the direction of, and reported to the Human Resource Officer and Deputy Permanent Secretary on matters related to work in progress.
- Maintained the Ministry’s asset base.
- Maintained the Ministry’s leave records.
- Assisted the Human Resource Officer with processing of training requests for local and overseas training.
- Responded to routine correspondence as directed by the Human Resource Officer.
- Recorded and disseminated correspondence as directed by the Human Resource Officer.
Administrative Secretary
MINISTRY OF SUSTAINABLE DEVELOPMENT, ENERGY, SCIENCE AND TECHNOLOGY
05.2012 - 08.2015
- Liaised frequently with heads of division within the Ministry and permanent secretaries of line agencies.
- Ensured timely submission of Memoranda to Cabinet to the Office of the Prime Minister, sorted and organized cabinet documents in preparation for weekly cabinet meetings.
- Planned and organized the work schedule of the Minister and maintained a manual/electronic diary and managed meetings logistics allow for effective time management.
- Organized travel for the Minister to attend official business and prepared relevant documentation to facilitate allocation of subsistence, accommodation and flight reservations.
- Received, screened and directed calls/visitors with the use of proper office etiquette; promptly attended to inquiries and ensured proper recording and conveying of messages.
- Transcribed notes and recordings of meetings and prepared minutes for distribution to relevant parties.
Administrative Secretary to the Minister for Education
MINISTRY OF EDUCATION, INNOVATION AND GENDER RELATIONS
07.2005 - 05.2012
- Liaised frequently with heads of division within the Ministry and permanent secretaries of line agencies.
- Ensured timely submission of Memoranda to Cabinet to the Office of the Prime Minister, sorted and organized cabinet documents in preparation for weekly cabinet meetings.
- Planned and organized the work schedule of the Minister and maintained a manual/electronic diary and managed meetings logistics allow for effective time management.
- Organized travel for the Minister to attend official business and prepared relevant documentation to facilitate allocation of subsistence, accommodation and flight reservations.
- Received, screened and directed calls/visitors with the use of proper office etiquette; promptly attended to inquiries and ensured proper recording and conveying of messages.
- Transcribed notes and recordings of meetings and prepared minutes for distribution to relevant parties.
Administrative Secretary to the Minister for External Affairs
MINISTRY OF EXTERNAL AFFAIRS, INTERNATIONAL TRADE AND CIVIL AVIATION
10.2002 - 12.2004
- Liaised frequently with heads of division within the Ministry and permanent secretaries of line agencies.
- Ensured timely submission of Memoranda to Cabinet to the Office of the Prime Minister, sorted and organized cabinet documents in preparation for weekly cabinet meetings.
- Planned and organized the work schedule of the Minister and maintained a manual/electronic diary and managed meetings logistics allow for effective time management.
- Organized travel for the Minister to attend official business and prepared relevant documentation to facilitate allocation of subsistence, accommodation and flight reservations.
- Received, screened and directed calls/visitors with the use of proper office etiquette; promptly attended to inquiries and ensured proper recording and conveying of messages.
- Transcribed notes and recordings of meetings and prepared minutes for distribution to relevant parties.
Education
Certificate - Intensive Secretarial Development Course Co-sponsored by CIDA Canada Training Awards Project and the Government of Saint Lucia
University of the West Indies (UWI) School of Continuing Studies
Saint Lucia12.1990
Associate Degree - Secretarial Course
Morne Technical College/Sir Arthur Lewis Community College
Saint Lucia07.1984
High School Diploma -
Castries Comprehensive Secondary School
Saint Lucia01.1982
Skills
- MS Word
- Excel
- Workflow management
- Documentation organization
- Data Entry
- Report writing
- Correspondence handling
- Confidential matters handling
- Minutes documentation
- Multitasking
- Prioritization
- Time management
- Customer relations
- Protocol duties
- Event planning
- Coordination
- Supplier management
- Procurement software
- Problem-solving aptitude
Timeline
Executive Officer
FINANCIAL INTELLIGENCE AUTHORITY (FIA)
06.2020 - 08.2020
Senior Administrative Secretary to the Minister (Acting)
MINISTRY OF TOURISM, INFORMATION AND BROADCASTING, CULTURE AND CREATIVE INDUSTRIES
08.2019 - 11.2019
Administrative Assistant (Acting)
MINISTRY OF EDUCATION, INNOVATION AND GENDER RELATIONS
05.2019 - 07.2019
Procurement Officer (Acting)
DEPARTMENT OF FINANCE
11.2018 - 12.2028
Administrative Assistant (Acting)
DEPARTMENT OF YOUTH AND SPORTS
09.2018 - 10.2018
Senior Executive Officer
MINISTRY OF EXTERNAL AFFAIRS, INTERNATIONAL TRADE AND CIVIL AVIATION
08.2015 - 11.2019
Administrative Secretary
MINISTRY OF SUSTAINABLE DEVELOPMENT, ENERGY, SCIENCE AND TECHNOLOGY
05.2012 - 08.2015
Administrative Secretary to the Minister for Education
MINISTRY OF EDUCATION, INNOVATION AND GENDER RELATIONS
07.2005 - 05.2012
Administrative Secretary to the Minister for External Affairs
MINISTRY OF EXTERNAL AFFAIRS, INTERNATIONAL TRADE AND CIVIL AVIATION
10.2002 - 12.2004
Certificate - Intensive Secretarial Development Course Co-sponsored by CIDA Canada Training Awards Project and the Government of Saint Lucia
University of the West Indies (UWI) School of Continuing Studies
Associate Degree - Secretarial Course
Morne Technical College/Sir Arthur Lewis Community College
High School Diploma -
Castries Comprehensive Secondary School
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