Marcie Haes
Lincoln,NE
Summary
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals. Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.
Seeking a full-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills.
Overview
27
27
years of professional experience
Work History
Secretary/Office Manager
Haes Contracting, Inc
09.1997 - Current
- Handle account payables and reconcile incoming checks in QuickBooks system weekly.
- Implement new office procedures to improve workflow efficiency while reducing administrative errors.
- Manage phone and email correspondence and handled incoming and outgoing mail and faxes.
- Create and maintain detailed administrative processes and procedures to drive efficiency and accuracy.
- Maintain accurate records of office expenses, assisting in budget preparation and cost control efforts.
Traffic Manager
Swanson Russell
05.2023 - 03.2024
- Evaluated designer/motion designer capacity and work loads for each week and generated reports for upper management.
- Established team priorities, maintained schedules and monitored performance.
- Streamlined workflows by identifying bottlenecks in existing systems and proactively addressing these challenges through appropriate solutions implementation.
- Resourced designers/motion designers for specific jobs based on hours of design work needed.
- Managed database of digital media contacts.
- Managed database of jobs - closed and archived files.
- Assisted in organizing and overseeing assignments to drive operational excellence.
- Strengthened communication skills through regular interactions with others.
- Used critical thinking to break down problems, evaluate solutions and make decisions.
Assistant Traffic Manager
Swanson Russell
12.2016 - 05.2023
- Handled all continuity of client digital ads and print ads to appropriate media.
- Assisted Traffic Manager with resourcing of designers/motion designers for projects.
- Developed and maintained courteous and effective working relationships.
- Managed time efficiently in order to complete all tasks within deadlines.
- Worked well in team setting, providing support and guidance.
- Maintained database of jobs by closing and archiving files.
Project Coordinator and Accounting Assistant
Swanson Russell Associates
10.2010 - 11.2016
- Project coordination for five different clients; includes making sure projects are moving through the agency smoothly and efficiently to ensure timely delivery of marketing pieces.
- Created job files for each project and maintained current data in each file.
- Provided input and feedback on departmental initiatives, directives and strategies to contribute to project success.
- Maintained accurate documentation of all projects, facilitating efficient audits and future reference.
- Tracked hours and expenses to keep project on task and within budgetary parameters.
- Improved client satisfaction with timely updates and transparent communication throughout project lifecycle.
- Photocopied, distributed and emailed documents to project managers.
- Managed budgets effectively, ensuring resource allocation was optimized for maximum project success.
- Reported regularly to managers on project budget, progress, and technical problems.
- Decreased project completion times by efficiently prioritizing tasks and delegating responsibilities to team members.
- Proofreading all marketing materials for approval.
- Daily client correspondence regarding project details and due dates.
- Assisted accounting department with billing and other accounting functions as asked (did this for about 6 months), also closed jobs and archived them.
- Kept projects on schedule by managing deadlines and adjusting workflows.
- Developed and implemented project plans and budgets to ensure successful execution.
- Supervised multiple projects from project start through delivery by prioritizing needs and delegating assignments.
Education
Bachelor of Science - Marketing
University of Nebraska-Lincoln
Lincoln, NE05.1995
Skills
Microsoft Office
Spreadsheet Management
Power Point
Quick Books Pro
Customer Service
Multitasking and Time Management
Digital File Management
Workflow Planning
Proofreading expertise
Database Maintenance
Project Schedule Coordination
Project Planning
Timeline
Traffic Manager
Swanson Russell
05.2023 - 03.2024
Assistant Traffic Manager
Swanson Russell
12.2016 - 05.2023
Project Coordinator and Accounting Assistant
Swanson Russell Associates
10.2010 - 11.2016
Secretary/Office Manager
Haes Contracting, Inc
09.1997 - Current
Bachelor of Science - Marketing
University of Nebraska-Lincoln
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