Marcy Rackley
Coos Bay,OR
Summary
Dedicated Financial Associate seeking new opportunities with strong analytical thinking and communication skills. Experienced in accounts payable, payroll, monitoring accounts and resolving discrepancies. Committed to enhancing financial accuracy and operational efficiency.
Overview
29
29
years of professional experience
Work History
Financial Associate/Trust Accountant
Grand Management Services, Inc.
Coos Bay, OR
12.2019 - Current
- Compiled, sorted and prepared invoices, checks, account statements, reports and other records and reviewed paperwork for accuracy and on-time delivery.
- Monitored accounts payable and receivable to keep current.
- Engaged in cross-departmental collaboration to address financial discrepancies, ensuring integrity and accuracy in all financial statements.
- Recorded deposits, meticulously reconciled monthly bank accounts and tracked expenses.
- Managed and responded to correspondence and inquiries from customers and vendors.
- Input financial data and produced reports using AppFolio, Microsoft Excel, Word and FHA software.
- Reduced financial discrepancies, reviewed and reconciled checks monthly with bank accounts and organized information into accounting software.
- Entered figures using 10-key calculator to compute data quickly.
- Developed monthly, quarterly and annual profit and loss statements and balance sheets.
- Maintained excellent financial standings by working closely with a bookkeeper to process business transactions.
- Managed and reconciled complex trust account bank reconciliations ensuring accuracy and compliance with regulatory standards for up to 72 accounts on a monthly and weekly basis.
- Assisted with audits of trust accounts, identifying discrepancies and implementing corrective actions promptly and providing documentation to auditors.
- Maintained detailed records of trust account transactions, ensuring accuracy and transparency in financial reporting.
- Assisted in the onboarding process for new trust clients, gathering necessary documentation and setting up accounts.
- Participated in ongoing professional development, staying abreast of industry trends and best practices in trust accounting.
- Detected and corrected mistakes early on and implemented systems to avoid recurring issues.
- Provided journal entries and performed accounting on an accrual basis.
- Processed vendor invoices accurately and efficiently, ensuring timely payments and compliance with company policies.
- Collaborated with bookkeeper to streamline invoice processing workflow, enhancing overall operational efficiency.
- Kept vendor files accurate and up-to-date to expedite payment processing.
- Responded promptly to vendor inquiries, fostering positive relationships with external partners.
- Enhanced financial accuracy with thorough verification of invoices against purchase orders and contracts.
- Collaborated with maintenance and owners to resolve discrepancies, improving communication between departments.
- Ensured timely approval of invoices by monitoring outstanding items and following up with approvers as needed.
- Verified accuracy of accounts payable payments, resulting in a reduction in payment errors and check reissues.
- Maintained organized filing systems for easy access to financial records, supporting efficient auditing processes.
- Reached out to vendors and customers to verify information and follow up on client issues.
- Processed invoices and journal entries with efficiency and accuracy, resulting in fewer discrepancies.
- Assisted in preparing payroll reports.
- Collaborated with HR to streamline onboarding processes for new hires by addressing payroll setup.
- Maintained payroll information by calculating, collecting, and entering data.
- Verified timekeeping records and handled any discrepancies with employees.
- Processed new hire paperwork and documents.
- Updated employee files with new details such as changes in address or salary levels.
- Maintained accurate records of employee hours, overtime, and leave balances for precise payroll calculations.
- Provided excellent customer service to employees by addressing inquiries and resolving issues related to their paychecks.
- Maintained confidentiality of employee records and payroll information.
- Completed payroll accurately and on time to meet employee expectations.
- Processed timecards and payroll data for a team of employees.
- Tracked employee vacation, sick and personal time.
- Performed data entry tasks and maintained accurate records of employee payroll information.
- Addressed questions from external auditors and provided requested documentation to enable issue resolution.
- Prepared for the year-end audit cycle by compiling documentation for the income statement and the balance sheet accounts.
- Collaborated with external auditors to facilitate smooth audits, providing accurate records and responding to inquiries promptly.
- Assisted property managers with budget preparation, ensuring alignment with financial goals and objectives.
- Reduced errors in financial reports by meticulously reviewing and analyzing general ledger entries.
- Streamlined the due diligence process for increased efficiency and improved turnaround times.
- Maintained up-to-date knowledge of applicable laws and regulations.
- Prepared and reviewed detailed financial reports for property owners.
- Assisted in the preparation of annual budgets and reports, monitoring expenses to ensure financial goals were met.
- Assisted property manager with budget/annual report preparation and analyzing financial data to support forecasting activities.
Purchasing Coordinator/Clerk
Bailey's Health Food Center
North Bend, OR
06.2001 - 12.2019
- Interacted and assisted customers in a friendly and professional manner by by phone and in person to provide information and give excellent customer service.
- Provided clerical support to Management/Owner by copying, faxing, and printing documents.
- Supported financial operations by balancing registers and petty cash.
- Provided clerical support through data entry in Quickbooks.
- Reconciled credit card statements monthly.
- Oversaw all purchasing and inventory needs for company.
- Maintained productive relationships with vendors and sales representatives.
- Monitored deliveries by checking merchandise against invoices.
- Used OrderDog software to record year inventory and ordering.
Assistant Manager
Abby's Pizza
Grants Pass, OR
04.1997 - 04.2001
- Trained and mentored staff on procedural compliance and operational efficiency.
- Developed schedules to optimize staffing levels during peak hours.
- Implemented inventory control measures, reducing waste and improving cost management.
- Supervised daily operations, ensuring optimal service delivery and customer satisfaction.
Education
High School Diploma -
Marshfield Senior High School
Coos Bay, OR06-1995
Accounting
SWOCC
Coos Bay, ORSkills
- Bank reconciliation
- Accounts payable
- Attention to detail
- Analytical thinking
- Critical thinking
- Time management abilities
- Multitasking Abilities
- Teamwork and collaboration
- Reliability
- Professionalism
- Excellent communication
- Problem-solving abilities
Timeline
Financial Associate/Trust Accountant
Grand Management Services, Inc.
12.2019 - Current
Purchasing Coordinator/Clerk
Bailey's Health Food Center
06.2001 - 12.2019
Assistant Manager
Abby's Pizza
04.1997 - 04.2001
Accounting
SWOCC
High School Diploma -
Marshfield Senior High School