Summary
Overview
Work History
Education
Skills
Affiliations
Certification
Accomplishments
Languages
References
Timeline
Generic

Mare Sinadinovska

Sparta

Summary

Utilize extensive client services, organizational and administrative skill set to apply across real estate, and other services to support sales and business development. Seasoned Real Estate Executive known for high productivity and efficient task completion. Specialize in market analysis, strategic property investment, and negotiation tactics. Excel in leadership, communication, and problem-solving to navigate complex real estate landscapes and achieve project goals.

Overview

13
13
years of professional experience
1
1
Certification

Work History

Real Estate Executive Assistant

Office of David Kornmeier at Brown Harris Stevens
New York
09.2020 - Current
  • Organize property showings (high end listings with price points btw. $5,000,000 to $65,000,000).
  • Conduct real estate showings.
  • Creating buyers property search, including scheduling and touring the selected properties with the buyers.
  • Organizing and managing a busy calendar, planning and scheduling any meetings.
  • Managing contacts database in Outlook and other CRM systems.
  • Drafting property e-blasts and quarterly newsletters.
  • Extensive researching and drafting detailed comps for listings.
  • Verifying listing information through many different sources.
  • Managing closing gifts and holiday cards.
  • Drafting listing descriptions for new listings.
  • Scheduling vendors for floor plans, marketing, staging and photography for listings.
  • Managing all marketing materials for the listed properties.
  • Coordinating showings with occupied listings.
  • Preparing marketing reports for exclusive listings.
  • Arranging conference calls through complex calendar management.
  • Collecting all necessary documents from building managements for listings.
  • Preparing exclusive agreements, extension agreements and disclosures for properties.
  • Detailed building historical research and drafting sales pitch packages.
  • Activating listings in Resource (internal web) and Street Easy.
  • Creating transactional deal sheet and extensive contract management.
  • Preparing commission invoices and submitting commission slips.
  • Managing the sales pipeline of customers and follow ups.
  • Drafting email correspondences.
  • Scheduling and booking conference rooms for use.
  • Interacting with vendors and contractors for different projects.
  • Trained new real estate agents.

Marketing and Administrative Assistant

The King-Brown Team at The Corcoran Group
New York
09.2017 - 09.2020
  • Heavy client communication and meeting planning for showings.
  • Drafting exclusive agreements, referral agreements and keeping track and drafting renewal agreements.
  • Managing all files/documents, attorney contracts in Dropbox.
  • Managing listings on different platforms such as: New Taxi, Street Easy and The King-Brown website.
  • Creating custom e-blasts for the listings, open houses or different projects as needed.
  • Drafting show-sheets, mailers, brochures, postcards and paid advertisements.
  • Scheduling property showings, photographers, car service, contractors and cleaners.
  • Preparing property showing schedule for buyers.
  • Managing Expenses for marketing, travel and other operational costs.
  • Compiling documents and completing Board Packages.
  • Involved in managing social media networks.
  • Drafting deal sheets and terms for offers.
  • Using light photoshop for images when necessary.
  • Submitting requests for commission and drafting invoices.
  • Keeping the listings updated with the most recent real estate taxes released quarterly.
  • Finding comps for new listings.
  • Running credit reports.
  • Managing the teams' spreadsheet with new deals and splits.
  • Showing exclusive listings when necessary.
  • Arranging conference calls.
  • Requesting all listing/building documents from the building managing agents.
  • Drafting REBNY Covid forms and sharing them with clients using DocuSign before each appointment.

Transfer Agent

AKAM Living Services, Inc. - Queensview, Inc
New York
06.2017 - 09.2017
  • Greeting and helping with walk in clients.
  • Collecting intent to vacate forms along with original stock certificates.
  • Scheduling K9 (bed bug) inspections for vacant apartments.
  • Scheduling and performing the final inspection reports for vacant apartments.
  • Keeping track on the 120 days from the intent to vacate or final inspection day for the termination spreadsheet.
  • Coordinating with the super to check on the progress of the work performed in the apartments.
  • Collecting and reviewing new applications along with application fees before sent to the Board for review.
  • Collecting and reviewing transfer applications along with transfer payments.
  • Requesting updated financials for old applications or old transfer applications.
  • Setting up interviews for prospective purchaser(s) with the Board.
  • Performing credit reports.
  • Collecting refusal and deferral fees.
  • Following up with transferees and outside applicants if still interested in purchasing via phone calls/emails/regular mail/certified mail.
  • Scheduling showings for vacant apartments.
  • Updating the transfer and outside waiting list.
  • Collecting information for the attorneys office to prepare the contracts including old shareholders info, new shareholders info, selling price/purchase price.
  • Informing purchasers of checks needed for the contract signing.
  • Coordinating with the Board President and Vice President that all documents are signed by them before the closings.
  • Coordinating the closing times.
  • Coordinating refinance applications and preparing proprietary leases.
  • Executing the termination spreadsheet after 120 days (checking their account balance, maintenance and assessment balance, dishwasher/refrigerator fees, locating invoices for the work that was performed in the apartment (priming, flooring/gfci outlets, calculating NYC and NYS Transfer Taxes and other fees included on the termination spreadsheet).
  • Old shareholder account close outs in BJ Murray.
  • Executing termination renovation deposit spreadsheet for the old shareholder for the work performed in the apartment.
  • Executing renovation deposit spreadsheet for the new shareholder for the work performed in the apartment.
  • Coordinating full execution by both sides for the spreadsheets and coordinating the delivery of the checks.
  • Collecting/reviewing applications along with payments for change in stock certificates before submitting to the Board for their review.
  • Requesting lien searches from the attorney's office when necessary.
  • Helping with the phone lines when needed.
  • Helping with maintenance issues when required.
  • Keeping record on Cooperative's membership in the stock book and preparing Stock Certificates.

Executive Assistant / Licensed Real Estate Salesperson

Keller Williams NYC - Adina Equities NYC
New York
12.2012 - 06.2017
  • Provide continuous, quality support in making decisions for Adina Equities NYC.
  • Coordinate the schedule, meetings and travel arrangements for the president/CEO of Adina Equities.
  • Arrange conference calls.
  • Schedule, prepare documents and conduct all lease signings for the exclusive listings, including providing keys to new tenants on their lease start date.
  • Preparing all sales and rental board packages.
  • Process all new applications along with the supporting documents, including running credit reports.
  • Handle all administrative functions for Adina Equities NYC.
  • Set and managed appointments to show all exclusive properties to prospective clients.
  • Delivery on all checks to assigned parties.
  • Follow up efforts for executing deals.
  • Marketing all properties and market research.
  • Sending email blasts.
  • Submitting and uploading documents for accounts payable.
  • Comparing recent property sales to current holdings to ensure competitive market price.
  • Coordinating access and keys for exclusive listings with current tenants, management and owners.

Executive Assistant / Marketing and PR Manager

260SampleSale
New York
12.2012 - 12.2006
  • Provide continuous, quality support in making decisions to the president/CEO.
  • Coordinated schedule, meetings and travel arrangements for the president/CEO.
  • Managed President's securities and prepared regulatory filings as needed.
  • Served as information and communication assistant in the office.
  • Organize and maintain paper.
  • Conduct research.
  • Disseminate information by using the telephone, mail services, Web sites, and email.
  • Handle travel and guest arrangements.
  • Arranging conference calls.
  • Making cold phone calls to represent the company, find buyers.
  • Managed the advertising and marketing for the sample sales.
  • Updated and managed the e-mail/mailing lists.
  • Operate photocopiers, fax machines, answer telephones and deliver messages.
  • Keep record of the cash and credit sales.
  • Order office supply.

Education

Business Management -

Borough of Manhattan Community College
New York, NY
05.2009

Skills

  • Microsoft Office 365
  • Property management
  • Real estate marketing
  • Client relationship management
  • Market research
  • CRM management
  • Calendar management
  • Document preparation
  • Listing coordination
  • Sales pipeline management
  • Effective communication
  • Attention to detail
  • Time management
  • Problem solving
  • Vendor coordination
  • Property valuation
  • Lease negotiations
  • Negotiation expertise
  • Real estate development
  • Contract administration
  • Task prioritization
  • Staff management
  • Critical thinking
  • Creative and adaptable
  • Maintenance coordination
  • Employee motivation and guidance
  • Real estate transactions
  • Schedule coordination
  • Communication
  • Microsoft office
  • Staff coordination
  • Work planning
  • Public relations
  • Fair housing mandates
  • Decision-making
  • Problem-solving aptitude
  • Property tours and inspections
  • Multitasking
  • Serve customers
  • Self motivation

Affiliations

REBNY (Real Estate Board of New York) member

Certification

Licensed Real Estate Salesperson NY

Accomplishments

Martial Arts - Black Belt in Karate

Languages

Macedonian
Professional
Serbian
Elementary

References

References available upon request.

Timeline

Real Estate Executive Assistant

Office of David Kornmeier at Brown Harris Stevens
09.2020 - Current

Marketing and Administrative Assistant

The King-Brown Team at The Corcoran Group
09.2017 - 09.2020

Transfer Agent

AKAM Living Services, Inc. - Queensview, Inc
06.2017 - 09.2017

Executive Assistant / Licensed Real Estate Salesperson

Keller Williams NYC - Adina Equities NYC
12.2012 - 06.2017

Executive Assistant / Marketing and PR Manager

260SampleSale
12.2012 - 12.2006

Business Management -

Borough of Manhattan Community College

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