Excel, Word, PowerPoint, Google applications
Maren Goodman
Document Control Specialist
Spanish Fork,UT
Summary
Document Processing Specialist developing and implementing document control and management strategies. Stores documents correctly for easy employee access. Excellent communication and organizational skills, with proficiency in standard office software and attention to detail. In-house Document Review Specialist with experience in managing and overseeing contracts and documents. Reviews client contracts, vendor agreements, partnership agreements and related documents. Helps organization create and edit contracts according to situation. Trains operating units required to create and edit contracts. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals. Hardworking and passionate job seeker with strong organizational skills eager to secure entry-level Document Control position. Ready to help team achieve company goals. Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.
Overview
19
19
years of professional experience
2
2
years of post-secondary education
Work History
Document Control Specialist
Bulldog Procurement
Lindon, UT
06.2022 - Current
- Contributed to design and implementation of overall corporate documentation standards, numbering conventions and templates.
- Collaborated across departments and levels of management to gain consensus on procedural documentation.
- Converted documents from one application to another.
- Managed training courses, setup and maintenance for document control systems.
- Provided assistance with inbound and outbound document processes, document sorting, logging and work order creation.
- Created and maintained user accounts and properly routed documents for approval and training.
- Assisted with document troubleshooting and recovery of corrupt documents and files.
- Maintained document control system and updated work instructions, procedures and associated databases.
- Worked with internal staff to process documents and sent for closing.
- Uploaded company procedures and policies to EDMS, routing for approval and training.
- Identified areas of weakness and recommended or implemented process improvements.
- Monitored and created control reporting to track performance of system and process integrity, vendors, internal workflows and SLAs.
- Performed document reproduction, printing documents from electronic sources such as email attachments, PDF files and cloud storage.
- Oversaw creation, routing and data input of bills of materials, ECOs, ECRs and ISO documents.
- Developed and executed system implementation plans to permit integration of users and documentation for company mergers.
- Assisted in continuous improvement activities while developing and maintaining resulting documents.
- Proofread filenames, titles and submittal details to streamline submittal and avoid rejection.
- Provided support for document controls and worked with contract documents.
- Enforced use of standardized forms and templates to achieve uniformity of communications across departments and functions.
- Managed technical documentation flow of engineering, project management and construction activities.
- Used Adobe Acrobat, Blue Beam and ProjectWise for document management and enhancements.
- Checked blueprints and drawings for accuracy and completeness.
- Complied with safety regulations as outlined in organizational procedures to minimize Type issues.
- Maintained document archive and file server of approved documents and drawings to provide easy traceability and retrievability.
- Checked accuracy and completeness of documents to identify deficiencies and recommend corrective actions.
- Coordinated document exchange between departments, contractors, suppliers and customers.
- Liaised with project teams, vendors and third parties on documentation flow, handover and project close-out.
- Allocated unique document numbers to internal documents and incoming external documents and tracked in database.
- Scanned, filed and transmitted various documents and adhered to digital filing procedures.
- Pitched in to assist Type department with special projects and tasks.
- Evaluated current document processes, suggested methods for change and implemented successful improvements.
- Monitored due dates and deadlines and worked to submit all documents on time or early.
- Carefully reviewed all documents and reports for completeness and accuracy.
- Created project control documentation to support needs of important projects.
- Established and managed document distribution matrix and document control register.
Business Owner
Contract Seamstress
Spanish Fork, UT
04.2017 - Current
- Consulted with customers to assess needs and propose optimal solutions.
- Oversaw business budget planning and administration, accounting functions, purchasing, and bi-weekly payroll to handle financial needs.
- Prepared annual budgets with controls to prevent overages.
- Assessed damaged materials and notified maintenance personnel of needed repairs.
- Introduced new methods, practices, and systems to reduce turnaround time.
- Adhered to regulatory and policy changes and made necessary adjustments to maintain overall success.
- Cultivated and strengthened lasting client relationships using strong issue resolution and dynamic communication skills.
- Supervised creation of exciting merchandise displays to catch attention of store customers.
- Tracked trends and suggested enhancements to both challenge and refine company's product offerings.
- Interacted well with customers to build connections and nurture relationships.
- Trained and guided team members to maintain high productivity and performance metrics.
Home Manager/Mom/Homemaker
6 Goodman Children
Spanish Fork, UT
07.2006 - Current
- Oversaw home inventory of supplies and groceries by tracking use and placing new orders.
- Spearheaded proactive training strategies to keep staff at forefront of current best practices and safety protocols.
- Improved access to important resources.
- Offered learning opportunities to help residents develop important life skills.
- Protected clients' monies and property by tracking spending and reconciling accounts.
- Promoted residents' health and well-being by organizing diverse activities for physical, mental and social stimulation.
- Delivered polished and thorough lectures on home management topics.
- Maintained adequate coverage for residents' needs without exceeding budget targets by coordinating schedules and team workflows.
- Arranged for ongoing housekeeping to keep home areas clean, neat and properly sanitized.
- Monitored direct care activities for optimal patient protections and infection control standards.
- Mentored and coached staff to improve performance and interactions with residents.
- Assisted staff with maintaining residents' health by scheduling medical appointments and arranging transportation.
- Kept accounts, resident files and regulatory paperwork current and accurate with diligent attention to administrative requirements.
- Helped individuals with moderate to severe developmental disabilities carry out daily living tasks by coordinating expert support.
- Managed day-to-day operation of home to comply with regulations and agency standards.
- Assisted residents with daily hygiene and living tasks.
- Managed all intake and discharge paperwork and procedures for residents.
- Supervised residents preparing meals and handling chores and provided constructive feedback.
- Registered housekeeping information on database to enable tracking history and maintain accurate records.
- Developed and implemented new housekeeping practices to increase productivity and cohesiveness.
- Developed and maintained positive relationships with guests, vendors and other external partners to establish rapport.
- Oversaw budget to manage expenditures and control costs.
- Trained and supervised staff on proper cleaning techniques, safety protocols and customer service to increase quality standards.
- Recruited, hired and trained housekeeping staff to maintain competent workforce.
- Formulated and oversaw housekeeping budget to manage expenditures and control expenses.
- Inspected stock to identify shortages, replenish supply and maintain consistent inventory.
- Developed and implemented variety of policies and procedures to drive productivity, increase morale and reduce costs.
- Scheduled and coordinated staff meetings to discuss policies, procedures and goals.
- Investigated and resolved customer complaints to establish trust and increase satisfaction.
Dental Assistant
Dr. John Anderson DDS
American Fork, UT
08.2004 - 01.2006
- Assisted dentists, hygienists, and other personnel by handing appropriate tools and supplies needed for procedures.
- Scheduled appointments, prepared bills and received payment for dental services by completing insurance forms, verifying insurance information, and maintaining records.
- Sterilized rooms and prepped equipment and instruments for Number procedures daily.
- Recorded patients' health histories, documented current symptoms, and pulled up records from prior visits for dentists to view and evaluate.
- Performed general chair-side duties for general dentistry, endo procedures, and oral surgery.
- Sanitized trays, instruments, and surfaces for clean dental office setting and patient safety.
- Scheduled appointments for new and existing customers, factoring in provider availability and scheduling loads.
- Created dental impressions used for diagnostics, opposing models and study casts to make crowns, bridges, and other dental prosthetics.
- Documented patient dental health information, medical history, and vital signs for future reference.
- Prepared patient x-rays and images for dentist review.
- Educated patients by giving oral hygiene, plaque control, and postoperative instructions.
- Cleaned and sanitized dental tools and equipment, straightened treatment rooms, and restocked supplies to prep for next patient and maintain health and safety practices.
- Maintained dental supply inventory by checking stock to determine inventory levels and placing and expediting orders for supplies.
- Successfully assisted dentist by performing four-handed dentistry and other chair-side duties.
- Explained treatment procedures and instructed patients on home care guidelines.
- Prepared and arranged instruments, medications, and required materials for dental procedures.
- Prepared and positioned patients for procedures, clipping dental napkins and placing patient safety devices.
- Took dental images following strict patient protection rules, applying lead aprons.
- Made preliminary impressions for study casts and occlusal registrations for mounting study casts.
- Designed dental report card to explain patient dental health status and treatment plans.
- Monitored patient comfort and safety during dental procedures.
- Assisted in chair-side dental procedures by filling cavities and taking impressions.
- Helped dentists restore teeth by applying permanent and temporary fillings and crowns.
- Prepared and sterilized instruments and materials for use by dentists.
- Prepared patient X-rays and images for review by dentist.
- Exposed, developed and mounted dental x-rays.
- Entered patient data into computer system, adhering to strict privacy laws and maintaining high level of accuracy.
- Measured and recorded vital statistics by taking patients' blood pressure, temperature, and pulse.
- Educated patients on dental hygiene, pre-surgical instructions and post-surgical care.
- Verified patient insurance eligibility and benefits.
- Scheduled and confirmed patient appointments.
- Assisted dentists by passing instruments, suctioning intraoral fluids, adding water, and mixing materials for fillings, Type, casts and impressions.
- Staged tray for procedures by arranging dental instruments and equipment.
Education
High School Diploma -
American Fork High School
American Fork, UT 08.2003 - 05.2004
Dental Assistant Certification - Dental Assisting
Mountainland Applied Technology College
Lehi, UT 08.2003 - 05.2004
Skills
Document organization
Software
Timeline
Document Control Specialist
Bulldog Procurement
06.2022 - Current
Business Owner
Contract Seamstress
04.2017 - Current
Home Manager/Mom/Homemaker
6 Goodman Children
07.2006 - Current
Dental Assistant
Dr. John Anderson DDS
08.2004 - 01.2006
High School Diploma -
American Fork High School
08.2003 - 05.2004
Dental Assistant Certification - Dental Assisting
Mountainland Applied Technology College
08.2003 - 05.2004