Margaret Aldape
Stockton,CA
Summary
Proven professional Office Supervisor/Administrative Assistant with a track record of enhancing efficiency at both San Joaquin County Public Health Laboratory and San Joaquin County Assessor-Recorder-County Clerk Offices by implementing robust database management systems and fostering strong employee and vendor relationships. Skilled in project management and critical thinking, I excel in streamlining and troubleshooting operations, significantly improving office productivity.
Overview
16
16
years of professional experience
Work History
Administrative Assistant I
San Joaquin County Assessor-Recorder-County Clerk
2014.01 - 2018.03
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Created and maintained databases to track and record customer data.
- Supported executive staff through researching and preparing crucial documents.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Developed and updated spreadsheets and databases to track, analyze, and report industry data to State Board of Equalization
- Developed, wrote, and implemented new Standard Operational Procedures for all Administrative Staff
- Collaborated on special projects as assigned by leadership by contributing research findings
- Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
- Developed strategies to streamline and improve office procedures.
- Developed, submitted and managed 3 departmental budgets (13MM) and generated financial reports for management review.
- Assisted coworkers and staff members with special tasks on daily basis.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions
- Department Safety Officer
Office Supervisor
San Joaquin County Public Health Laboratory
2002.05 - 2014.01
- Hired, managed, developed and trained staff, established and monitored goals, conducted performance reviews
- Boosted overall office efficiency with appropriate task delegation and workload distribution.
- Monitored daily requisitions of database inputs/outputs, troubleshooting of billing issues with appropriate departments
- Oversaw Office and laboratory inventory activities by writing annual vendor requisitions, ordering and shipment receiving.
- Developed and maintained successful relationships with vendors and suppliers.
- Liaised with internal and external specimen submitters, including medical offices, clinics, and laboratories
- Upheld strict confidentiality standards when handling sensitive information or documentation.
- Database management of all systems used for Laboratory Testing and Resulting
- Coordinated special projects and managed schedules.
- Orchard Software Project Manager for all phases; Development, Installation, Staff Training, and Troubleshooting
Education
Master of Health Administration - Informatics
University of Phoenix
Tempe, AZBachelor of Science - Business Administration
University of Phoenix
Tempe, AZ09.2011
Skills
- Office Administration
- Database Administration
- Project Management
- Time Management
- Computer Proficiency
- Critical Thinking
- Training and coaching
- Prioritization
- Complex Problem Solving
- Database Management
Timeline
Administrative Assistant I
San Joaquin County Assessor-Recorder-County Clerk
2014.01 - 2018.03
Office Supervisor
San Joaquin County Public Health Laboratory
2002.05 - 2014.01
Master of Health Administration - Informatics
University of Phoenix
Bachelor of Science - Business Administration
University of Phoenix
Similar Profiles
Tim GaetaTim Gaeta
Departmental IS Administrator at County of San Bernardino- Assessor-Recorder-County ClerkDepartmental IS Administrator at County of San Bernardino- Assessor-Recorder-County Clerk
Erica NevesErica Neves
Property Technician at San Joaquin County Recorder Assessor DepartmentProperty Technician at San Joaquin County Recorder Assessor Department
CLARE MICHALCLARE MICHAL
Executive Assistant at Office of Assessor/Recorder/County ClerkExecutive Assistant at Office of Assessor/Recorder/County Clerk