Margaret Aldape
Stockton,CA
Summary
Proven professional Office Supervisor/Administrative Assistant with a track record of enhancing efficiency at both San Joaquin County Public Health Laboratory and San Joaquin County Assessor-Recorder-County Clerk Offices by implementing robust database management systems and fostering strong employee and vendor relationships. Skilled in project management and critical thinking, I excel in streamlining and troubleshooting operations, significantly improving office productivity.
Overview
16
16
years of professional experience
Work History
Administrative Assistant I
San Joaquin County Assessor-Recorder-County Clerk
01.2014 - 03.2018
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Created and maintained databases to track and record customer data.
- Supported executive staff through researching and preparing crucial documents.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Developed and updated spreadsheets and databases to track, analyze, and report industry data to State Board of Equalization
- Developed, wrote, and implemented new Standard Operational Procedures for all Administrative Staff
- Collaborated on special projects as assigned by leadership by contributing research findings
- Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
- Developed strategies to streamline and improve office procedures.
- Developed, submitted and managed 3 departmental budgets (13MM) and generated financial reports for management review.
- Assisted coworkers and staff members with special tasks on daily basis.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions
- Department Safety Officer
Office Supervisor
San Joaquin County Public Health Laboratory
05.2002 - 01.2014
- Hired, managed, developed and trained staff, established and monitored goals, conducted performance reviews
- Boosted overall office efficiency with appropriate task delegation and workload distribution.
- Monitored daily requisitions of database inputs/outputs, troubleshooting of billing issues with appropriate departments
- Oversaw Office and laboratory inventory activities by writing annual vendor requisitions, ordering and shipment receiving.
- Developed and maintained successful relationships with vendors and suppliers.
- Liaised with internal and external specimen submitters, including medical offices, clinics, and laboratories
- Upheld strict confidentiality standards when handling sensitive information or documentation.
- Database management of all systems used for Laboratory Testing and Resulting
- Coordinated special projects and managed schedules.
- Orchard Software Project Manager for all phases; Development, Installation, Staff Training, and Troubleshooting
Education
Master of Health Administration - Informatics
University of Phoenix
Tempe, AZBachelor of Science - Business Administration
University of Phoenix
Tempe, AZ09.2011
Skills
- Office Administration
- Database Administration
- Project Management
- Time Management
- Computer Proficiency
- Critical Thinking
- Training and coaching
- Prioritization
- Complex Problem Solving
- Database Management
Timeline
Administrative Assistant I
San Joaquin County Assessor-Recorder-County Clerk
01.2014 - 03.2018
Office Supervisor
San Joaquin County Public Health Laboratory
05.2002 - 01.2014
Master of Health Administration - Informatics
University of Phoenix
Bachelor of Science - Business Administration
University of Phoenix
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