Margaret Ruiz
San Diego
Summary
Dynamic professional with extensive experience in project and contract management at Community Research Foundation. Proven track record in enhancing operational efficiency and customer service excellence. Skilled in office administration and staff supervision, adept at managing complex projects and fostering team collaboration to achieve organizational goals.
Overview
20
20
years of professional experience
1
1
Certification
Work History
Notary Public, Business Owner
A Qwik Mobile Notary
San Diego
01.2014 - Current
- Verified customer signatures and identification documents.
- Ensured proper execution of documents according to state laws.
- Administered oaths and affirmations for various legal documents and transactions.
- Prepared and notarized legal documents such as deeds, mortgages, contracts, affidavits, and powers of attorney.
Facilities & Contracts Coordinator
Community Research Foundation
San Diego
09.2006 - 03.2012
- Managed construction projects for 26 mental healthcare facilities and 60 low-income rental units.
- Reviewed blueprints, as-builts, and space plans for commercial and residential sites.
- Tracked budgets for all projects and led contractor progress meetings.
- Maintained comprehensive database files for leases, vendor contracts, and service agreements.
- Organized archive records storage system to enhance accessibility and efficiency.
- Ensured current vendor information for all contracts and supplies through regular updates.
- Coordinated documentation for RFPs, MOUs, and affordable housing rental units.
Office Manager
Malcolm Drilling
San Diego
05.2005 - 05.2006
- Oversaw scheduling and logistics for field operations and project teams.
- Assisted in budget preparation and monitored office expenses effectively.
- Coordinated vendor relationships and managed supply inventory for the office team.
- Maintained filing system for records, correspondence and other documents.
- Tracked invoices and payments to ensure accuracy of accounts receivable and payable information.
- Supervised staff members, organized schedules and delegated tasks.
Education
Licensed Notary Public
State of CA
San Diego06-2005
A.A. - Business Administration
San Diego Mesa College
CAA.S. - Computer Sciences
San Diego Mesa College
CASkills
- Office administration
- Project and contract management
- Basic accounting
- Process improvement
- Customer service excellence
- Multi-tasking proficiency
- Staff supervision
- Team building
- Event planning and management
- Computer proficiency (MS Office, Excel, internet research, quick books, & various software)
Affiliations
- Dancer, outdoor enthusiast, gardening, live music
- Award for outstanding employee of the month
Certification
- Notary Public, State of CA 2005 to present. License# 2449827
References
References available upon request.
Timeline
Notary Public, Business Owner
A Qwik Mobile Notary
01.2014 - Current
Facilities & Contracts Coordinator
Community Research Foundation
09.2006 - 03.2012
Office Manager
Malcolm Drilling
05.2005 - 05.2006
Licensed Notary Public
State of CA
A.A. - Business Administration
San Diego Mesa College
A.S. - Computer Sciences
San Diego Mesa College
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