Margarita Dorfman
Executive Assistant/Travel Coordinator
Brooklyn,US
Summary
Highly organized and detail-oriented Executive/Personal Assistant with 10+ years of experience providing top-tier administrative support to C-level executives in fast-paced, high-stakes industries. Proven expertise in streamlining operations, managing complex schedules, and maintaining confidentiality. Adept at managing complex schedules, travel arrangements, preparing executive-level presentations, and ensuring seamless office operations. Known for discretion, efficiency, and the ability to anticipate executive needs in a fast-paced private aviation environment. Highly effective communicator with outstanding interpersonal skills.
Overview
10
10
years of professional experience
1
1
Language
Work History
Executive Assistant to the VP of Operations and the VP of Human Resources
Jet Aviation
11.2016 - Current
- Cultivated seamless communication and efficient support systems for two VPs, prioritizing tasks based on urgency and impact, ensuring smooth decision-making processes within the aviation company.
- Manage and prioritize a complex calendar of meetings, appointments, and events, ensuring optimal time management.
- Coordinate domestic and international travel, including flights, accommodations, and transportation, resulting in a 10% reduction in travel expenses.
- Prepare high-impact presentations, reports, and briefing materials for board meetings and strategy sessions.
- Act as a liaison between the VP and internal/external teams, fostering clear communication and alignment of operational objectives.
- Oversee confidential communications and documentation related to executive decision-making, ensuring data security and discretion.
- Prepare reports, presentations, and financial summaries for executive meetings.
- Supervise administrative processes, including vendor contracts, office management, and compliance documentation.
- Expense report processing for the entire Executive Leadership.
- Orchestrate logistics for corporate events and industry conferences; negotiate vendor contracts resulting in 15% cost savings and improved attendee satisfaction scores, as evidenced by positive post-event surveys.
- Spearheaded installation of water fountains throughout all lines of business to cut plastic cup usage, aligning with sustainability objectives.
- Eliminated credit card late fees by 100% by ensuring timely processing of expense reports.
- Conducted in-depth market analysis of the sustainable fuel market, directly contributing to a strategic contract securing sustainable fuel supply at multiple bases nationwide.
Office Administrator
Networld, Inc.
01.2015 - 05.2019
- Managed daily operational tasks for the executive suite, ensuring smooth and efficient office functionality.
- Acted as a primary point of contact for internal and external communications, maintaining professionalism and discretion.
- Organized and executed company-wide events and meetings, contributing to enhanced employee engagement and corporate culture.
- Recruited to source and secured new business contracts to secure flowless business operation.
Office Manager
Gil Travel
05.2015 - 07.2016
- Assisted multiple departments with daily operations, correspondence, and project coordination.
- Established workflow processes, monitored daily productivity, and implemented modifications to improve overall performance of personnel.
- Managed corporate travel arrangements.
- Supervised administrative processes, including vendor contracts, office management, and compliance documentation.
- Coordinated with external vendors for supplies, maintenance, IT services, and other operational needs.
- Managed incoming calls, emails, and correspondence with clients and vendors.
- Helped implement new filing systems, improving document accessibility and reducing processing time.
- Streamlined office supply procurement by negotiating contracts with three vendors, reducing supply costs by 15% and ensuring consistent availability of essential resources for 20+ employees.
Education
Moldova State University - Physics and Math
Moldova State University
Brooklyn College, CUNY - Computer Science
Brooklyn College, CUNY
Skills
Effective calendar coordination
Timeline
Executive Assistant to the VP of Operations and the VP of Human Resources
Jet Aviation
11.2016 - Current
Office Manager
Gil Travel
05.2015 - 07.2016
Office Administrator
Networld, Inc.
01.2015 - 05.2019
Brooklyn College, CUNY - Computer Science
Brooklyn College, CUNY
Moldova State University - Physics and Math
Moldova State University
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