Margarita Dorfman
Executive Assistant/Travel Coordinator
Brooklyn,US
Summary
Highly organized and detail-oriented Executive/Personal Assistant with 10+ years of experience providing top-tier administrative support to C-level executives in fast-paced, high-stakes industries. Proven expertise in streamlining operations, managing complex schedules, and maintaining confidentiality. Adept at managing complex schedules, travel arrangements, preparing executive-level presentations, and ensuring seamless office operations. Known for discretion, efficiency, and the ability to anticipate executive needs in a fast-paced private aviation environment. Highly effective communicator with outstanding interpersonal skills.
Overview
10
10
years of professional experience
1
1
Language
Work History
Executive Assistant to the VP of Operations and the VP of Human Resources
Jet Aviation
11.2016 - Current
- Cultivated seamless communication and efficient support systems for two VPs, prioritizing tasks based on urgency and impact, ensuring smooth decision-making processes within the aviation company.
- Manage and prioritize a complex calendar of meetings, appointments, and events, ensuring optimal time management.
- Coordinate domestic and international travel, including flights, accommodations, and transportation, resulting in a 10% reduction in travel expenses.
- Prepare high-impact presentations, reports, and briefing materials for board meetings and strategy sessions.
- Act as a liaison between the VP and internal/external teams, fostering clear communication and alignment of operational objectives.
- Oversee confidential communications and documentation related to executive decision-making, ensuring data security and discretion.
- Prepare reports, presentations, and financial summaries for executive meetings.
- Supervise administrative processes, including vendor contracts, office management, and compliance documentation.
- Expense report processing for the entire Executive Leadership.
- Orchestrate logistics for corporate events and industry conferences; negotiate vendor contracts resulting in 15% cost savings and improved attendee satisfaction scores, as evidenced by positive post-event surveys.
- Spearheaded installation of water fountains throughout all lines of business to cut plastic cup usage, aligning with sustainability objectives.
- Eliminated credit card late fees by 100% by ensuring timely processing of expense reports.
- Conducted in-depth market analysis of the sustainable fuel market, directly contributing to a strategic contract securing sustainable fuel supply at multiple bases nationwide.
Office Administrator
Networld, Inc.
01.2015 - 05.2019
- Managed daily operational tasks for the executive suite, ensuring smooth and efficient office functionality.
- Acted as a primary point of contact for internal and external communications, maintaining professionalism and discretion.
- Organized and executed company-wide events and meetings, contributing to enhanced employee engagement and corporate culture.
- Recruited to source and secured new business contracts to secure flowless business operation.
Office Manager
Gil Travel
05.2015 - 07.2016
- Assisted multiple departments with daily operations, correspondence, and project coordination.
- Established workflow processes, monitored daily productivity, and implemented modifications to improve overall performance of personnel.
- Managed corporate travel arrangements.
- Supervised administrative processes, including vendor contracts, office management, and compliance documentation.
- Coordinated with external vendors for supplies, maintenance, IT services, and other operational needs.
- Managed incoming calls, emails, and correspondence with clients and vendors.
- Helped implement new filing systems, improving document accessibility and reducing processing time.
- Streamlined office supply procurement by negotiating contracts with three vendors, reducing supply costs by 15% and ensuring consistent availability of essential resources for 20+ employees.
Education
Moldova State University - Physics and Math
Moldova State University
Brooklyn College, CUNY - Computer Science
Brooklyn College, CUNY
Skills
Effective calendar coordination
Travel arrangement coordination
Secure communication practices
Proficient in Microsoft Office suite
Project management coordination
Analytical problem solving
Effective communication
Basware
Concur
JetPay
Teams
SharePoint
Timeline
Executive Assistant to the VP of Operations and the VP of Human Resources
Jet Aviation
11.2016 - Current
Office Manager
Gil Travel
05.2015 - 07.2016
Office Administrator
Networld, Inc.
01.2015 - 05.2019
Brooklyn College, CUNY - Computer Science
Brooklyn College, CUNY
Moldova State University - Physics and Math
Moldova State University