MARGAUX HURAT

• Managed complex calendars, optimizing time and enhancing productivity for VP of Global Management Sales, and his direct reports.
• Prepared detailed expense reports and purchase requisitions, ensuring accuracy and compliance.
• Arranged domestic and international travel, facilitating smooth and efficient itineraries.
• Pioneered hybrid work transition strategies, fostering team cohesion through creative virtual and in person events.
• Created newsletters to share company updates and events.
• Spearheaded last-minute team building event, efficiently coordinating logistics to utilize allocated budget before deadline.
• Coached new executive on optimal utilization of administrative support, enhancing workflow efficiency and productivity.

• Supported three Senior Directors within the Facebook Messenger organization.
• Developed and implemented strategies to maximize executive-assistant collaboration, educating new leadership on effective delegation and time management.
• Skillfully balanced competing priorities in executive calendars, ensuring efficient use of leadership time and resources.
• Orchestrated comprehensive itinerary for high-level executive research trip to France, ensuring seamless logistics and productive agenda.
• Managed implementation of Facebook Rooms, replacing external video conferencing solutions to streamline remote collaboration..
• Prepared expense reports and purchase requisitions in compliance with company regulations and budget limitations.
• Coordinated domestic and international travel arrangements
• Organized in person and virtual events, improving team collaboration and engagements.
• Led negotiations for team office space allocation, resulting in improved workspace efficiency and employee satisfaction.
• Assisted managers in developing innovative approaches for team communication during remote work amidst the COVID pandemic.
• Developed creative solutions for remote team engagement, supporting managers in maintaining productivity during unprecedented work-from-home shift.

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• Supported Head of Cable and R&D, his management team, and the whole Sunnyvale Fixed Networks team
• Interpreted and communicated work procedures and company policies to staff.
• Provided travel arrangements, including but not limited to booking of airlines, hotels and rental cars, last-minute changes, visa applications, expense reports
• Organized, budgeted, and staffed all-hands meetings and other large events.
• Handled scheduling and managed timely and effective allocation of resources and calendars.
• Facilitated recruitment processes, coordinating with HR and external agencies to attract top talent and integrate new hires effectively.
• Collected, consolidated, and edited weekly reports for management
• Successfully monitored and controlled the budget for the business group
• Leveraged negotiation skills to secure favorable corporate rates, resulting in significant cost reductions and improved vendor relationships.
• Managed relationships with facilities and IT teams, both in house and outsourced, to optimize workplace operations.

• Supported corporate VP and direct staff with agenda management across US, European, and Asian timezones.
• Provided travel arrangements, including but not limited to booking of airlines, hotels and rental cars, last-minute changes, visa applications, expense reports
• Managed logistics of a wide range of events such as all-hands meetings, off-sites (both national and international), trainings, and large meetings while adhering to assigned budgets.
• Worked with HR and IT to prepare offices for new hires and acquired teams
• Played a key role in executing Cadence Live, coordinating staff and resources for successful 500-attendee event.
• Basic administrative duties and purchase orders
• Partnered with HR to redesign and enhance new hire onboarding, improving efficiency and employee experience.

• Performed administrative duties such as handling phone calls, managing catering calendar, processing contracts and invoices, scheduling staff and ensuring timely and effective communication.
• Implemented and utilized Total Party Planner software to efficiently manage event contracts, generate client and staff documents, and ensure timely collection of client payments.
• Managed all aspects of catering production support, such as obtaining permits, coordinating rentals and equipment, scheduling bartending teams, and overseeing creation and maintenance of production forms.
• Provided document management, data entry, and word processing as additional office support.

• Served customers proactively by promptly addressing inquiries or issues, effectively utilizing upselling strategies to boost revenue and fostering enduring loyalty with frequent clients.
• Assisted in store administrative tasks, such as handling payroll.

• Responsible for setting banquet room, serving food and beverages, and resetting banquet room according to supervisors’ specifications.

• Coordinated promotional events, managed inventory lists and wine club membership and mailing list.

• Coordinated move from Sunnyvale office to Campbell office
• Oversaw receptionist area, directed inbound phone calls, performed general administrative duties, coordinated inventory orders for office supplies and travel arrangements for legal staff.

• Oversaw lobby, responded to constituent concerns, represented office at networking and charity events, and delegated work to other interns.