Summary
Overview
Work History
Education
Skills
Languages
Work Availability
Timeline
Certification
Personal Information
AdministrativeAssistant
MARGIE LEINBERGER

MARGIE LEINBERGER

OFFICE OPERATIONS SPECIALIST
Deltona,FLORIDA

Summary

Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills. Driven and resourceful administrative professional with 15+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals. Seek and maintain a position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills.

Overview

15
15
years of professional experience
1
1
Certificate

Work History

Legal Assistant

GrayRobinson
10.2018 - 01.2019
  • Managed the law firm's daily office operations for the State Lobbyists Division.
  • Provided administrative support, tracking hours, and processing payments for the legal team.
  • Ensured the department's compliance with all state legal regulations.
  • Successfully managed client communication, conducted investigations and statistical/documentary research, located and developed case-relevant information, typed and filed basic legal documents and correspondence, answered and directed phone calls, maintained contact lists, and monitored deadlines while managing calendars and inboxes.

International Conference Administrator

Institute of Internal Auditors
01.2018 - 05.2018
  • As the conference administrator, successfully managed the Annual International Conference, drawing in an average of 7,000 attendees from around the globe. This involved overseeing a team of 20 on-site employees and 20 overseas consultants, managing their progress, schedules, and resources using the Smart Sheet program.
  • Supported the Marketing Department in managing a $4 million promotional budget, which led to a significant 200% increase in delegate attendance and a 500% growth in revenue.
  • Negotiated, analyzed, and prepared purchase order agreements, subcontracts, and cost control budgets.

Executive Liaison/Project Coordinator

Advent Health Orlando Executive Offices
01.2011 - 06.2017
  • Co-managed the weekly Executive Council meetings, which involved taking minutes and managing the agenda
  • Collaborated with the Executive Council to manage the quarterly leadership conferences with a team of over 20 employees.
  • Oversaw the planning and logistics of large-scale Florida Hospital events.
  • Led site visits and client pre-event meetings to discuss the event flow and identify potential issues
  • Led the integration of administrative functions and field operations, collaborating with the Executive Counsel to enhance operational performance and workflows
  • As the co-leader, guided the team to achieve the company's long-term objectives while maintaining its overall vision.
  • Managed various tasks, including evaluating post-event summaries, processing invoices, and assessing the execution of events to ensure maximum client satisfaction
  • Successfully managed budgets ranging from $1.2M to $4M, ensuring that all funds were accounted for and used to their fullest potential.

Executive Assistant/Sr. People Systems Specialist

Advent Health Orlando Executive Offices
05.2006 - 01.2011
  • Simultaneously provided executive-level office operations and administrative support for 5+ years to the Chief Operating Officer, Chief Clinical Officer, and Chief People Officer (HR) People Systems units as directed to guarantee that company goals and objectives were accomplished and operations ran efficiently.
  • Primarily assisted the Chief People Officer for 7 years with high-level executive recruitment and Employee Relations issues.
  • Assisted the Business Development and Integration Unit with administrative projects and management tasks related to new ambulatory acquisitions
  • Maintained and improved internal processes supporting the highest-ranking executives company-wide, harmonizing internal and external resources to expedite workflow.
  • Managed interaction between upper management and employees, liaising with internal and external executives on various projects and tasks
  • Planned and organized work to ensure the senior executives' priorities were met, organizational goals were achieved, and best practices were upheld.

Education

MBA - Business Administration

University of Phoenix
Orlando, FL
12.2007

Bachelor of Science - Business Administration And Management

University of Phoenix
Orlando, FL
05.2006

Skills

  • Fluent in Spanish
  • Proficient in Microsoft Office Suite, Outlook, Google Docs, Google Drive, Google Sheets, Adobe Acrobat, SmartSheet, Visio, MindManager, Concur, Team Chat, Slack, Asana, Gamma, Canva
  • Logistics
  • Business Operational Support
  • Travel Planning
  • Event Planning
  • Project Coordination
  • Calendar Management
  • Microsoft Office
  • Scheduling/Planning
  • Fast Learner
  • Client Communication
  • File Organization
  • Interviewing Clients
  • Client Relations
  • Notary Public
  • Office Management
  • Client service and support
  • Organizational Efficiency

Languages

Spanish
Full Professional

Work Availability

monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline

Legal Assistant

GrayRobinson
10.2018 - 01.2019

International Conference Administrator

Institute of Internal Auditors
01.2018 - 05.2018

Executive Liaison/Project Coordinator

Advent Health Orlando Executive Offices
01.2011 - 06.2017

Executive Assistant/Sr. People Systems Specialist

Advent Health Orlando Executive Offices
05.2006 - 01.2011

MBA - Business Administration

University of Phoenix

Bachelor of Science - Business Administration And Management

University of Phoenix

Certification

Notary Public / State of Florida

Personal Information

Title: Office Operations Specialist/Project Coordinator
MARGIE LEINBERGEROFFICE OPERATIONS SPECIALIST