Marguerita F. Semien
Huffman,USA
Summary
Highly organized and detail-oriented HR executive assistant with over 25 years of experience providing comprehensive administrative and operational support to HR leadership. Demonstrated ability to effectively manage complex tasks, prioritize efficiently, and maintain strict confidentiality. Possess a strong understanding of HR policies, procedures, and best practices. Eager to leverage extensive skills and experience to make valuable contributions to a dynamic and results-oriented HR team.
Overview
36
36
years of professional experience
Work History
HR Executive Administrative Assistant, CDIO
Chevron Services Company
09.2022 - Current
- Performs a variety of highly skilled administrative clerical and office coordinator services for the Chief, Diversity and Inclusion Officer
- Coordinate D&I programs and events; Excellent project management and strong communication skills; Liaison between the CDIO and stakeholders like Employee Networks, the local community, outside companies, vendors etc.; Excellent interpersonal skills; prioritize tasks, manage time effectively, and maintain accurate records; Strong understanding of D&I regulations and social issues at the forefront of social discourse
- Maintain daily Outlook calendar for manager; Read and manage confidential emails for meeting changes/pre-reads; Filter and prioritize client visits or phone calls, and communications; Facilitates communications between Leadership Team
- Coordinate business travel and related meeting schedules for the group, logistical coordination of various group meetings/video conferences including requesting VC/ IT support, materials, catering, and presentations needed for these meetings and conferences
- Maintain organization chart, Outlook distribution lists, create expense reimbursement and request office moves and set-ups
- Project Implementation Support / Employee Networks Events Support - Collaborating with cross-functional teams to promote diversity initiatives
- Committed to building cultures of belonging and equity
- Support to OMBUDS Team
HR Administrative Professional
Chevron Services Company
11.2017 - 09.2022
- Provide superior administrative support to the General Manager of Enterprise Workforce Development
- Maintain daily Outlook calendar for manager by avoiding scheduling conflicts by scheduling/re-scheduling meetings, as necessary
- Read and manage confidential emails for meeting changes/pre-reads; Serve as a point of contact for internal and external stakeholders
- Manages communications between Leadership Team
- Coordinate business travel and related meeting schedules for the group, logistical coordination of various group meetings/video conferences including requesting VC/ IT support, materials, catering, and presentations needed for these meetings and conferences
- Maintain organization chart, Outlook distribution lists, create expense reimbursement and request office moves and set-ups
- Project Implementation Support - Coordinate and track multiple projects simultaneously
- Maintain accurate records and files related to workforce development programs and initiatives
- Human Resources Development Program Support
- R&A Administrator for Corporate HR
- LMS Coordinator
HR Administrative Professional
Chevron Services Company
01.2016 - 08.2018
- Provide superior administrative support to the General Manager of Corporate Human Resources and Corporate Services plus the General Manager of Human Resources Support Services and direct reports
- Maintain daily calendar for manager by avoiding scheduling conflicts by scheduling/re-scheduling meetings, as necessary
- Coordinate business travel and related meeting schedules for the group, logistical coordination of various group meetings/video conferences including requesting VC/ IT support, materials and presentations needed for these meetings and conferences
- Maintain organization chart, create expense reimbursement, and request office setup
- Project Implementation Support
- Human Resources Development Program Support
- Time Administrator
- R&A Administrator for Corporate HR
HR Administrative Professional, General Manager of HR
Chevron Services Company
11.2013 - 01.2016
- Provide superior administrative support to the GM of HR Corporate and Services and GM of HR Corporate Information Technology Services and their direct reports
- Maintain daily calendar for manager by avoiding scheduling conflicts by scheduling/re-scheduling meetings, as necessary
- Coordinate business travel (domestic and international) and related meeting schedules for the group, logistical coordination of various group meetings/video conferences including requesting VC/ IT support, materials and presentations needed for meetings and conferences
- Maintain organization chart, create expense reimbursement, and request office setup
- Project Implementation Support for Project Alpha
- Long Term Locations Review Project Support - Move from San Ramon to Houston
- Human Resources Development Program/International Development Program Support
- Back-Up Time Administrator for Corporate HR
Executive Assistant, EVP of HR and EVP of HS&E
Kraton Polymers
03.2010 - 11.2013
- Serve as the confidential executive assistant to the EVP, Human Resources EVP, HS&E and performs a variety of highly skilled administrative clerical and office coordinator services for the Office of Human Resources
- Maintains and coordinates EVP's appointment calendars, oversee travel and meeting arrangements for the EVP's; coordinates and prioritizes workflow to support the CHRO and HR Officers; performs a variety of related support tasks for the HR Officers in a high-pressure environment
- Attends to administrative detail on special matters assigned by the EVP's; composes correspondence on own initiative on matters not requiring personal responses of the EVP's and HR Officers; receives and arranges calls and appointments and provides requested information where possible utilizing independent judgment, knowledge and interpretation capabilities
- Run weekly global workforce and HR metrics reports, recruiting duties included scheduling interviews, arranging travel and expense reimbursement, providing relocation assistance for new hires
- Administer background and drug testing, request IT and office setup, conduct new hire orientations, complete I-9's, create and distribute new hire binders as well as preparing first week agendas
- Perform timekeeping duties and verify, code, and approve facility invoices for leases, deliveries, storage, and supplies through SAP
- Performed new hire and on boarding for eighty-one employees since inception
- American Express Card Administrator
- Successfully managed company office construction expansion and office move
- Successfully managed one contract employee
- Created budget analysis for office utilities such as paper and coffee which have saved the company over $10,000 annually
- Created and implemented a new Performance Management form/process
Executive Administrative Assistant, SVP of Strategic Planning
Amegy Bank of Texas
10.2007 - 03.2010
- Provided superior executive administrative support to the Chief of Staff /Senior Vice President of Strategic Planning, provided support to manager's direct reports
- Facilitate communication between Senior/Executive Level Management and internal/external stakeholders
- Create documents for meetings, maintained daily calendar; Attended Board Meetings, Create PowerPoint slides/presentations for Board Meetings; Prepared Board of Director minutes
- Assisted, as needed, during Merger and Acquisition projects by administering projects and processes specific to the preparation and control of records, assisted with the departmental budget, coordinated business travel and related meeting schedules for the group, logistical coordination of various group meetings/video conferences including materials and presentations needed for these meetings and conferences
- Prepared, reviewed expense reports, maintained employee attendance records
Senior Executive Administrative Assistant, CDO
JP Morgan Chase Bank
08.2005 - 07.2007
- Provided superior executive administrative support to the Global Trust Services-CDO Managing Director of the Corporate Trust Group, provided support to manager's direct reports when needed, supervised / managed two administrative assistants
- Maintained daily calendar for manager, Scheduled/re-scheduled meetings as necessary with Senior/Executive Level Management, coordinated business travel and related meeting schedules for the group, logistical coordination of various group meetings/video conferences including materials and presentations needed for these meetings and conferences
- Assisted with the departmental budget, Prepared and reviewed expense reports, screened calls and routed as appropriate, prepared and typed weekly and monthly reports for senior management from Orchestrate and Bloomberg systems, composed routine correspondence
Executive Administrative Assistant, VP of HR
JP Morgan Chase Bank
10.2000 - 08.2005
- Provided high-level administrative support to leaders to VP, HR and Employee and Customer Experience Executive to ensure they can efficiently accomplish key tasks and company initiatives
- Maintained daily calendar for the scheduled/re-scheduled meetings as necessary with Executive and Senior Level Management, handling administrative tasks, maintaining employee records, and assisting with recruitment and payroll processes in high-pressure environment
- Coordinated business travel and related meeting schedules for the group, logistical coordination of various group meetings/video conferences including materials and presentations needed for these meetings
- Prepared and reviewed expense reports, screened calls and routed as appropriate, typed weekly and monthly reports for senior management, maintained employee attendance records, maintained the Contact Center, the Exceptional Call /Recognition Program, Job Shadowing with Human Resources - Staffing
Human Resources Administrator
JP Morgan Chase Bank
02.2000 - 10.2000
- Provided administrative support for Chase Education and two Chase Education trainers and the Career Development team; Organizing and coordinating training sessions; Assisting with the planning and execution of training and development activities
- Time Data Entry Training Facilitator, managed all aspects of the Self-Study Program for the Western Region, ran quarterly reports and actively participated in conference meetings of the Self-Study/DRC team, registered participants for Career Dynamics classes in PeopleSoft 5.1 and 7.5, interfaced with external/internal vendors-ordering, price quotes, material reviews, and customer service issues
HR Customer Service/Development Resource Center Assistant
JP Morgan Chase Bank
12.1996 - 02.2000
- Administrative support to the Career Development team (Human Resources), back-up support for Chase Education Administrative staff, managed all aspects of the Development Resource Center, Marketing/advertising and development of self-study curriculum, including newsletters and brochures
- Actively participated in monthly conference meetings of the DRC team and Communication/Marketing sub-team; Registered participants for Career Dynamics classes, interfaced with external vendors - ordering, price quotes, material reviews, and customer service issues
- Start-up of Human Resources Benefits Call Center (OneStop), assisted employees with benefits, policies, procedures, 401K, and retirement inquiries, assisted vendors providing benefits, processed employee terminations and leaves of absence, Assisted research specialists with elevated issues, back-up for front-desk receptionist
Banking Professional
First National Bank
03.1993 - 12.1996
- Assist customers with bank account issues, open / close accounts, and back-up for tellers
Administrative Assistant
Shell Oil Company
10.1989 - 03.1993
- Administrative support for Mail Services General Manager and front-desk receptionist
- Send and receive all deliveries, sort mail as needed
- Increased office participation in special events by creating newsletter with detailed calendars and other office updates.
Education
Associate of Science -
San Jacinto College
Houston, TX01.1993
University of Houston
Houston, TX01.1987
Diploma -
E.L. Furr High School
Houston, TX01.1985
Skills
- HR Department Startup
- HR Policies & Procedures
- HR Project Management
- Employee Relations
- Benefits Administration
- Employment Law
- FMLA
- ADA
- EEO
- WC
- Office Administration
- Business Support Services
- Orientation & OnBoarding
- Exit Interviews
- Training & Development
- Health
- Safety
- Environmental
- Facilities Maintenance
- Org Development
- Vendor Payments
- Invoicing
- Time Administration
- Contractor Management
- American Express Program Administrator
- Finance
- Banking
- Expenses
- MS Word
- Excel
- PowerPoint
- Workday
- Co-Pilot
- Canva
- Alternative Dispute Resolution
- ADR
- Concur
- CTREX
- Workplace
- SharePoint
- Mediation
- Advocacy
- Staff Recruitment
- Retention
Timeline
HR Executive Administrative Assistant, CDIO
Chevron Services Company
09.2022 - Current
HR Administrative Professional
Chevron Services Company
11.2017 - 09.2022
HR Administrative Professional
Chevron Services Company
01.2016 - 08.2018
HR Administrative Professional, General Manager of HR
Chevron Services Company
11.2013 - 01.2016
Executive Assistant, EVP of HR and EVP of HS&E
Kraton Polymers
03.2010 - 11.2013
Executive Administrative Assistant, SVP of Strategic Planning
Amegy Bank of Texas
10.2007 - 03.2010
Senior Executive Administrative Assistant, CDO
JP Morgan Chase Bank
08.2005 - 07.2007
Executive Administrative Assistant, VP of HR
JP Morgan Chase Bank
10.2000 - 08.2005
Human Resources Administrator
JP Morgan Chase Bank
02.2000 - 10.2000
HR Customer Service/Development Resource Center Assistant
JP Morgan Chase Bank
12.1996 - 02.2000
Banking Professional
First National Bank
03.1993 - 12.1996
Administrative Assistant
Shell Oil Company
10.1989 - 03.1993
University of Houston
Diploma -
E.L. Furr High School
Associate of Science -
San Jacinto College
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