Mari-Ali Baiza
Lancaster,CA
Summary
Dedicated administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.
Overview
13
13
years of professional experience
1
1
Certification
Work History
Administrative Assisatant
City of Palmdale
04.2023 - 10.2023
- Processed vendor invoices and payment authorizations using Munis software by Tyler Technologies.
- Created and updated digital files to keep current, accurate, and compliant documentation.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Completed forms, reports, logs and records to quickly handle all documentation for human resources.
- Facilitated timely delivery of special projects to meet organizational and departmental objectives.
Administrative Assistant
Antelope Valley College - CTE
12.2019 - 04.2023
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Scheduled monthly division meetings and client.
- Received, opened, and routed incoming mail to appropriate staff.
- Managed dean of divisions calendar.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Managed filing system, entered data and completed other clerical tasks.
Clerical III
Antelope Valley College - OSD
09.2017 - 12.2019
- Assisted director of Office for Students with Disabilities with interviews for new student hires.
- Scheduled assessment appointments for special-needs students to determine individual needs.
- Used Banner Software to enter students with disabilities data, following procedures to keep information private.
- Interacted professionally with faculty and staff by phone, email, or in person to provide information and direct them to the appropriate staff members.
- Established positive relations with students’ part of Office for Students with Disabilities program.
Clerical III
Antelope Valley College - Admissions & Records
04.2016 - 12.2019
- Operated computer equipment to input and retrieve data, generate reports, and print unofficial transcripts.
- Provided information to students, prospective students with admissions, registration process and class schedule inquiries.
- Assisted students, faculty and staff regarding census, add/drop dates.
- Trained and provided work direction to student workers
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
Secretary III
State Of Hawaii - Division Of Aquatic Resources
01.2014 - 03.2016
- Completed forms, reports, logs and records to quickly handle all documentation for human resources.
- Booked airfare, hotel, and ground transportation to coordinate office travel.
- Answered multi-line phone system and enthusiastically greeted callers.
- Handled daily scheduling tasks and provided administrative support for entire department.
- Assisted staff in preparing requisitions and purchase orders for office supplies and equipment as allotted by budget.
- Maintained daily report documents, memos and invoices.
Secretary II
Hawaii State Judiciary Juvenile Intake & Probation
03.2012 - 11.2013
- Maintained office supplies inventory by checking stock and ordering new supplies.
- Provided support and to administrator of and maintained calendar on daily basis.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Processed requisitions for business cards and legal forms.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Maintained daily report documents, memos and invoices.
Clerical IV
Hawaii State Judiciary Juvenile Intake & Probation
12.2010 - 03.2012
- Maintained and updated juvenile office records.
- Kept office supplies well organized and sufficiently stocked, placing orders promptly to replenish materials before depleted.
- Answered telephone calls to offer office information, answer questions, and direct calls to staff.
- Provided assistance to juvenile probation officers.
- Prepared juvenile warrant requests.
- Performed routine juvenile data entry received by public defenders office and district attorney's office.
Education
Master of Science - Counseling Psychology
Chaminade University of Honolulu
Honolulu, HI2013
Associate of Science - Paralegal Studies
Kapiʻolani Community College
Honolulu, HI05.2011
Bachelor of Arts - English
University of Hawaii At Manoa
Honolulu, HI05.2008
Skills
- Microsoft Outlook
- Travel Arrangements
- Resourceful
- Appointment Scheduling
- Filing
- Calendar Management
Certification
- Notary Public - State of California
Timeline
Administrative Assisatant
City of Palmdale
04.2023 - 10.2023
Administrative Assistant
Antelope Valley College - CTE
12.2019 - 04.2023
Clerical III
Antelope Valley College - OSD
09.2017 - 12.2019
Clerical III
Antelope Valley College - Admissions & Records
04.2016 - 12.2019
Secretary III
State Of Hawaii - Division Of Aquatic Resources
01.2014 - 03.2016
Secretary II
Hawaii State Judiciary Juvenile Intake & Probation
03.2012 - 11.2013
Clerical IV
Hawaii State Judiciary Juvenile Intake & Probation
12.2010 - 03.2012
Master of Science - Counseling Psychology
Chaminade University of Honolulu
Associate of Science - Paralegal Studies
Kapiʻolani Community College
Bachelor of Arts - English
University of Hawaii At Manoa
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