Maria Adames
Bartow
Summary
Detail-oriented and versatile Construction Office Manager with 10+ years of experience supporting project managers, estimators, and accounting teams within the water and wastewater treatment plant construction industry. Adept at managing office operations, preparing bid packages, assisting with financial processes, and overseeing HR functions. Experienced with Spectrum construction software for accounts payable, invoicing, and subcontractor billing. Recognized for streamlining administrative processes, improving accuracy, and maintaining clear, efficient communication across departments.
Overview
24
24
years of professional experience
1
1
Certification
Work History
Construction Office Manager | Estimating | Accounting Support
Weiss Constructors, LLC
Orlando
10.2017 - Current
- Support project managers, estimators, and field teams in delivering municipal water and wastewater treatment plant projects ranging from $1M to $30M.
- Prepare and organize comprehensive bidding documents, including collecting subcontractor quotes, assembling forms, verifying certifications, and ensuring compliance for public works contracts.
- Coordinate subcontractor and supplier billing; process pay applications, lien waivers, and change orders.
- Assist the accounting team with aged payables, invoice entry (Spectrum Viewpoint), and monthly reconciliation of project expenses.
- Manage all phases of new hire onboarding, including applications, I-9 verification, benefits paperwork, safety orientation, and employee file maintenance.
- Oversee day-to-day office administration: scheduling, meeting preparation, correspondence, document control, and office supply management.
- Maintain accurate logs for RFIs, submittals, daily reports, permits, compliance documents, and close-out packages.
- Liaise between field operations, clients, subcontractors, and vendors to ensure timely communication and smooth project flow.
- Maintained detailed filing systems for contracts, insurance certificates, submittals, and compliance records.
- Handled scheduling, meeting coordination, and administrative support for active projects.
Administrative Assistant | Safety Proctor | Safety Instructor
SWFL Safety Council
Fort Myers
06.2012 - 06.2015
- Scheduled and coordinated OSHA 10 and OSHA 30 training sessions for corporate clients to ensure compliance with federal and state regulations.
- Taught CPR and First Aid certification courses to individuals and organizations, reinforcing lifesaving skills and workplace readiness.
- Monitored and enforced compliance with examination protocols during proctoring sessions to maintain fairness and integrity.
- Maintained accurate records of training completion, certifications, and attendance.
- Provided clear instructions and guidance to trainees on safety policies, procedures, and expectations.
- Responded promptly and professionally to incidents or breaches of conduct during exams or training.
Office Assistant
Empire Today
Northlake
06.2009 - 05.2011
- Provided administrative and clerical support in a fast-paced sales office specializing in residential flooring, including carpet, tile, and other home products.
- Handled high-volume data entry of customer orders, contracts, and installation schedules with precision and accuracy.
- Maintained and organized financial records, processed invoices, tracked payments, and assisted with account reconciliation to ensure accurate billing and reporting.
- Delivered exceptional customer service by assisting homeowners with order inquiries, scheduling installations, and resolving service issues promptly and professionally.
- Coordinated with sales representatives, installers, and vendors to ensure smooth order processing and on-time project completion.
- Supported the sales team with preparing estimates, proposals, and documentation related to flooring sales and installations.
Administrative Assistant | Emergency Dispatcher
Flood Specialist
Chicago
01.2004 - 07.2009
- Serve as the primary point of contact for all emergency calls, collaborating directly with the Chicago Police Department and Fire Department.
- Dispatch emergency crews for fire and flood remediation to assist homeowners with mitigation and cleanup services.
- Process company payroll on a regular schedule with accuracy and confidentiality.
- Manage data entry for all accounts, including detailed records of emergency calls, services rendered, and financial transactions.
- Oversee accounts receivable and payable to ensure timely billing and payments.
- Provide administrative support to management, maintaining organized records and assisting with daily office functions.
- Communicate effectively with clients in crisis situations, providing reassurance and prompt solutions.
- Coordinate closely with insurance companies, adjusters, and property owners during disaster recovery processes.
District Manager / Head Cashier
Menards
Chicago
04.2001 - 12.2003
- Oversaw daily operations across multiple store locations within the district, ensuring company policies and procedures were followed.
- Managed all aspects of cash handling, including bank reconciliations, cash deposits, and financial accuracy.
- Supervised front-end staff and head cashiers to maintain high standards of customer service and operational efficiency.
- Assisted customers with complex orders, resolving issues quickly and professionally to ensure satisfaction and repeat business.
- Accountable for store-level and district-level cash management, maintaining accuracy and security for all financial transactions.
Education
Bachelor of Science - Nursing (BSN)
Loyola University
Chicago, IL05.2009
Associate of Science - Business Administration
Richard J. Daley College
Chicago, IL04.2005
Associate of Science - Basic Law
University of Illinois
Chicago, IL06.2004
Skills
- Construction office administration
- Bid document preparation, estimating support
- Water and wastewater treatment plant projects
- Accounting support / Spectrum (Viewpoint)
- Aged payables / invoice processing
- Subcontractor and supplier billing
- HR Onboarding New hire processing E-Verify
- RFIs, submittals, change orders
- Compliance, permitting, close-out documentation
- Financial reporting and budgeting
- Project coordination
- District operations oversight
- Document control and data management
- Certified payrolls
- Microsoft Office Suite (Word, Excel, Outlook, Teams)
- spectrum viewpoint
Certification
- Commissioned Notary Public, State of Florida
- Bonded & Insured
- CPR & First Aid Certified
Languages
Spanish
Full Professional
References
References available upon request.
Timeline
Construction Office Manager | Estimating | Accounting Support
Weiss Constructors, LLC
10.2017 - Current
Administrative Assistant | Safety Proctor | Safety Instructor
SWFL Safety Council
06.2012 - 06.2015
Office Assistant
Empire Today
06.2009 - 05.2011
Administrative Assistant | Emergency Dispatcher
Flood Specialist
01.2004 - 07.2009
District Manager / Head Cashier
Menards
04.2001 - 12.2003
Bachelor of Science - Nursing (BSN)
Loyola University
Associate of Science - Business Administration
Richard J. Daley College
Associate of Science - Basic Law
University of Illinois
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