Maria Arellano
Summary
Seeking a position that will enable me to utilize my educational background and my extensive working experience. Resourceful Manager offering history of success coordinating and monitoring operations across various departments. Effective leader and problem-solver dedicated to streamlining operations to decrease costs and promote organizational efficiency. Highly committed with hardworking mentality to maintain quality of services.
Overview
15
15
years of professional experience
Work History
Office Manager
Oak View Group Hospitality
08.2018 - Current
- Providing HR direction for venue in relation to employee new hire orientation, hiring, terminations, performance reviews, benefits, OSHA logs, workman’s compensation claims, unemployment claims and disputes, and employee relations and disputes
- Provide supervision of human resources and accounting department
- Responsibilities include hiring, training, developing, managing and mentoring staff
- Oversee submission of biweekly payroll to corporate Payroll Department for processing
- Includes preparing timely payroll expense reports, event and labor cost summaries
- Oversee accounting practices of staff for quality control (A/R, A/P, payroll, general accounting, clerical and archiving functions)
- Checked payroll, vendor payments, commissions and other accounting disbursements for accuracy and compliance.
- Provide support on mid-month and end of month Variance reports
- Provide accounting support to company departments
- Reconcile sales reports prior to month end postings
- Oversee document coding
- Calculate commissions earned
- Collect data from multiple sources and generate reports company’s operating results to venue management team and the corporate Finance Department
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
- Includes generating P&L’s, catering activity recaps and sales reports
- Perform month end closing, reconciliations and entries
- Safeguard company assets through close monitoring of accounting procedures; conduct audits as needed
- Reconcile bank deposits to sales reports, inventory levels, payroll reporting, A/P and A/R activities
- Prepare current workbooks containing financial information by event type
- Assist operations management with vault functions, as needed and staff scheduling
- Maintain strict confidentiality on highly sensitive private and/or proprietary information, without exception
- Provide support on EOM inventory
- Create banks for cash sale events as needed and schedule cash pickup’s
- Ensure all invoices are accurate before distribution to client for payment
- Answering phone calls and helping answer questions to the best of my knowledge
- Served as a liaison between upper management and staff members, facilitating open channels of communication to address concerns or issues promptly.
- Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
Administrative Assistant
Oak View Group Hospitality
01.2009 - 08.2019
- Bilingual: speak, read, and write in Spanish
- Delegate duties and solve guest issues in a timely manner
- Answer phone calls and resolve any issues
- Develop and maintain positive working relationships with others
- Competent and enthusiastic multi-tasking
- Composed major projects
- Completed office duties effectively and with precision
- Enter data on a daily basis
- Generate reports for general manager
- Proficient in excel and Microsoft word programs
- Gather data to better serve the client
- Meet corporate deadlines
- Efficient in accounts payable and accounts receivable
- Responsibilities in payroll
- Reconciliation of sales.
Education
Associate in Liberal Arts and Sciences Degree - Emphasis in Social Science
Las Positas College
Livermore, CA06.2013
Bachelors in Sociology -
California State University, Sacramento
Sacramento, CA06.2016
Skills
- Business Planning
- Financial Tracking
- Professional and Courteous
- Meeting planning
- Forecasting
- Budgeting
- Proficient in Microsoft Office; Excel, Word, Powerpoint
- Forecasting and Budgeting on Planful
- Outlook
- ADP Software
Awards Activities
- Dean’s List, 3 semesters
- Alpha Kappa Delta-Sociology Honor Society
- Graduated with honors from Las Positas College
References
Available upon request
Languages
Spanish
Native or Bilingual
Timeline
Office Manager
Oak View Group Hospitality
08.2018 - Current
Administrative Assistant
Oak View Group Hospitality
01.2009 - 08.2019
Associate in Liberal Arts and Sciences Degree - Emphasis in Social Science
Las Positas College
Bachelors in Sociology -
California State University, Sacramento
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