Maria Barrera
St. Cloud,FL
Summary
Experienced Office Management and Administration Professional experienced optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence. Hardworking and passionate job seeker with strong organizational skills eager to secure a permanent full time position. Ready to help team achieve company goals.
Overview
16
16
years of professional experience
Work History
Office Administrator/Coordinator
Saint Charles Borromeo Catholic Church
Orlando, Florida
01.2022 - Current
- Coordinated communications, financial processing, registration, record-keeping and other administrative functions.
- Executed record filing system to improve document organization and management.
- Monitored supervisor's work calendar and scheduled appointments and meetings.
- Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
- Supported room reservations, and calendar maintenance for programs, meetings and events.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Managed over 7 staff members by providing administrative support.
- Organized and updated schedules.
- Applied advanced administrative and analytical skills in overseeing day-to-day operational activities.
Paraprofessional Educator/Delegate/Board Member
Saint Kevin School
Miami, Florida
08.2017 - 06.2021
- Assisted teachers with classroom management and document coordination to maintain positive learning environment.
- Maintained inclusive learning environment to enable students to gain maximum benefit from lessons.
- Provided support during classes, group lessons and classroom activities.
- Monitored student classroom and outdoors activities to promote student safety.
- Supported student learning objectives through personalized and small group assistance.
- Oversaw students in classroom and common areas to monitor, enforce rules and support lead teacher.
- Created lesson materials, visuals and digital presentations to supplement lesson plans.
- Demonstrated knowledge of evidence-based strategies to foster independence and social academic engagement.
- Communicated with parents to encourage active parental participation in education.
- Engaged in fund raising and chaired fundraising activities, raising over $235,000.00.
Physician Administrative Assistant/Registrar
Nicklaus Children's Hospital
Miami, Florida
01.2018 - 05.2021
- Achieved financial objectives by preparing annual budget; scheduling expenditures, analyzing variances; initiating corrective actions.
- Prepares administrative and financial report for management. Maintains all reports, personnel records, licenses, and permit renewals for practice and NCHS.
- Verified paperwork accuracy and checked for completion prior to processing.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Executed record filing system to improve document organization and management.
- Coached new employees on administrative procedures, company policies and performance standards.
- Organized and updated schedules for executives.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Scheduled appointments and handled calendars for senior leadership.
- Seamlessly interacted with colleagues to plan and complete special projects.
- Coordinated complex annual meeting involving multiple presenters, high number of global attendees, and robust budget encompassing livestream production, remote location arrangements and senior executive accommodations.
- Managed 3 physicians by providing accurate administrative support.
Practice Administrator
UF Health North
Jacksonville, FL
04.2015 - 06.2017
- Communicated with doctors, nurses, patients and other employees to identify and resolve healthcare needs.
- Maintained up-to-date information in electronic medical records software.
- Represented office during board and community meetings, delivering supporting information and announcing new facility programs and initiatives.
- Developed and updated department goals and achievements throughout fiscal year.
- Responded to inquiries from doctors, nurses and patients with accurate information.
- Coordinated with other healthcare providers concerning treatment plans for patients.
- Developed and updated policies and procedures, maintaining compliance with statutory, regulatory and local, state and federal guidelines relating to HIPAA, benefits administration and general liability.
- Direct day-to-day administrative and operational functions for 92-bed facility, providing guidance and leadership to over 100 employees across more than 13 departments.
- Established positive and effective communication among unit staff and organization leadership, reducing miscommunications and missed deadlines.
Senior Paralegal/Office Manager
Thomas W Hodge & Associates, P.C.
Virginia Beach, VA
02.2004 - 04.2010
- Directed day to day operations for firm and served as manager for annual budget planning.
- Conduct all aspects of human resources including hiring, compensation, training, delegating work tasks, yearly employee reviews, and administering disciplinary action when necessary.
- Firm operations manager, marketing manager, supply manager, credentialing oversight, billing, accounts payable, accounts receivable.
- Assisted counsel in preparing answers, providing documentation and information for discovery request.
- Managed over 5 associate attorney's with legal support.
- Prepared legal briefs, motions and pleadings.
- Prepared and assist in preparation of closing statements for real estate closings.
- Knowledge of circuit court and District Court proceedings.
- Docket call, hearing scheduling for future trials.
- Implemented new staff training process, incentive program, and career advancement initiatives to identify, coach, and support high performers.
- Conferred with clients and other involved parties to gather and track case information.
Education
Master of Arts - Theology
Saint Leo University
Saint Leo, FL2026
MBA - Health Administration
Saint Leo University
Saint Leo, FL04.2017
Skills
- Office Procedures
- Peer Coaching
- Team Management
- Workforce Management
- Office Management
- Staff Training
- Accounts Payable and Accounts Receivable
- Effective Written and Verbal Communication
- Administrative Support
- Coaching Leadership
- Notary
- Translator
Affiliations
American Heart Association, Active
State of FLorida Notary Seal, Active
Certified Interpreter/Translator
Languages
Spanish
Native or Bilingual
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote
There are no secrets to success. It is the result of preparation, hard work, and learning from failure.
Colin Powell
Timeline
Office Administrator/Coordinator
Saint Charles Borromeo Catholic Church
01.2022 - Current
Physician Administrative Assistant/Registrar
Nicklaus Children's Hospital
01.2018 - 05.2021
Paraprofessional Educator/Delegate/Board Member
Saint Kevin School
08.2017 - 06.2021
Practice Administrator
UF Health North
04.2015 - 06.2017
Senior Paralegal/Office Manager
Thomas W Hodge & Associates, P.C.
02.2004 - 04.2010
Master of Arts - Theology
Saint Leo University
MBA - Health Administration
Saint Leo University
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