Maria Borunda

Office Administrator

Simon Property Group

San Diego, CA

01.2010 - Current

Assisted with budget preparation by providing data entry support into financial tracking system.
Reviewed completed work to verify consistency, quality, and conformance.
Reviewed documents and obtained additional information to complete accurate paperwork and avoid delays.
Monitored office equipment maintenance contracts ensuring all equipment is serviced regularly according to manufacturer's guidelines.
Used specialized accounting software to debit, credit and total accounts on computer spreadsheets and databases.
Created memos, letters and other documents, fostering internal and external communication.
Answered incoming calls in a professional manner, directed callers to appropriate personnel or department, or took messages as needed.
Delegated work to staff, setting priorities and goals.
Managed service agreements and purchase orders to drive budget performance and meet schedule requirements.
Filtered emails based on importance and escalated issues to leadership.
Coordinated and managed daily administrative operations of the office.
Explained company personnel policies, benefits and procedures to employees or job applicants.
Replenished office supplies, placing new orders for restocking to maintain inventory.
Maintained supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Maintained customer confidence and protected operations by keeping information confidential.
Organized and maintained filing systems, including electronic databases and records.
Automated office operations by managing client correspondence and data communications.
Coordinated onsite training events with outside vendors and online webinars.
Performed clerical duties such as photocopying, faxing and scanning documents.
Greeted visitors warmly upon arrival at the office premises.
Resolved customer inquiries and complaints requiring management-level escalation.
Remained calm and professional in stressful circumstances and effectively diffused tense situations.
Greeted visitors warmly, handled inquiries and provided general information about the company.
Prepared presentations using Microsoft Office applications such as Word, Excel, and PowerPoint.