Maria Caldera
San Jose,CA
Summary
Industrious and forward-thinking Senior Executive Assistant with over 10 years of experience. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Analyzes, prioritizes, and completes tasks with professionalism and sound judgment.
Overview
13
13
years of professional experience
Work History
Executive Assistant
Sullivan & Cromwell LLP
Palo Alto, CA
05.2016 - Current
- Prepare reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
- Organize and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
- Tackle and addressed top-level, high-priority issues with professional administrative discretion.
- Made travel arrangements to provide executives seamless and travel policy-approved business trips.
- Screen phone calls for executives to instantly identify priority clients and filter out spam calls.
- Help with end-to-end event planning process through meetings, walk-throughs and day-of execution.
Executive Assistant
California Interpreters Network
San Jose, CA
07.2013 - 05.2016
- Established an internal legal department with protocols and procedures to maximize lien settlement amounts.
- Developed tactful strategies to negotiate early payment of interpreter bills and save resources on litigation.
- Conducted research on relevant interpreter fee laws and regulations to prepare legal documents for court.
- Contributed to the company's profitability through efficient lien settlements.
- Attended lien settlement hearings at the Worker's Compensation Appeals Board.
Executive Legal Assistant
Social Security Advocates for the Central Valley,
Modesto, CA
12.2010 - 08.2012
- Organized client files, maintained calendars and scheduled meetings.
- Drafted, proofread and edited legal documents such as pleadings, motions, contracts and other correspondence.
- Acted as liaison between attorneys, clients and court personnel.
- Compiled data for use in legal proceedings.
Education
Associate of Arts -
San Jose City College
San Jose, CA06-2018
High School Diploma -
Peter Johansen High School
Modesto, CA06-2003
Bachelor of Arts -
University of California, Santa Cruz
Santa Cruz, CASkills
- Meeting Planning
- Expense Reporting
- Administrative Support
- Travel Arrangements
- Calendar Management
- Document Preparation
- Resourceful
- Executive Support
- Excel Spreadsheets
- Self-Starter
- Legal Administrative Support
- Strong Problem Solver
- Proper Phone Etiquette
- Meticulous Attention to Detail
Languages
Spanish
Professional
Timeline
Executive Assistant
Sullivan & Cromwell LLP
05.2016 - Current
Executive Assistant
California Interpreters Network
07.2013 - 05.2016
Executive Legal Assistant
Social Security Advocates for the Central Valley,
12.2010 - 08.2012
Associate of Arts -
San Jose City College
High School Diploma -
Peter Johansen High School
Bachelor of Arts -
University of California, Santa Cruz
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