Maria Canedo

ESSENTIAL FUNCTIONS

• Perform a variety of clerical duties related to the function/program to which assigned. Exercises discretion within policies and procedures.
• Maintains and purchases inventory and supplies. Handles processing of requisitions, purchasing, accounts payable and payroll for the related function.
• Maintains accurate records and filing systems; updates files and other specialized records. Maintains high levels of confidentiality.
• Greets visitors in a professional and friendly manner, answers telephones and transfer calls as deemed appropriate; assists staff, students, parents and the community.
• Creates correspondence, writes and responds to emails, processes data entry, types letters, memorandums, reports and other documents. Completes and submits district forms. Reviews and edits materials for accuracy, completeness, and conformance to District policies and procedures.
• Assists in budget preparation; maintains budget and prepares budget variance reports throughout the year.
• Manages calendars, makes appointments, schedules and coordinates a variety of meetings and events.
• Prepares for and attends committee, staff, and other meetings; takes notes; prepares and distributes minutes and meeting materials.
• Supports the relationship between the Phoenix Union High School District and the public by demonstrating courteous and professional behavior when interacting with students, parents, visitors, and school staff; maintains absolute confidentiality of work-related issues, client records, and school information; follows Governing Board Policies; performs all other related duties as required or assigned.

• Greeted visitors or callers to handle questions or direct to appropriate staff.
• Offered diverse clerical support to office team members, managed correspondence and tracked documentation.
• Checked office supply levels, anticipated needs and placed orders for appropriate stock levels.
• Delivered helpful and kind customer service to guests, maintaining composure in stressful situations to maximize customer satisfaction.
• Ran background checks of individuals to obtain data on character, financial status and personal history.
• Take fingerprints of applicants, create reports and sent to Federal Bureau of Investigation.

• Processed and sent invoices, adjustments and credit memos to customers.
• Produced contracts and billing plans used with builders.
• Resolved customer complaints or answered customers' questions.
• Reviewed employees' work to check adherence to quality standards and proper procedures.
• Coordinated with other supervisors, combining group efforts to achieve goals.
• Contacted vendors to follow up on late invoices.
• Monitored past due accounts and pursued collections on outstanding invoices.

• Set and confirmed customer services and billable appointments.
• Sent out frequent telephone or email reminders of scheduled appointments for our foreman or field coordinator.
• Communicated with supervisors from the builders inform of schedule changes, cancellations or additions.
• Utilized MS Office Suite and Calendar to analyze data and create spreadsheets.
• Coordinated appointments with customers (builders) and staff members (foreman) according to availability.

• Planned workflow, coordinated employee scheduling and assigned duties to maintain performance and accommodate fluctuating workloads.
• Kept track of supplies and materials stocked.
• Worked with suppliers to keep materials flowing and meet demanding timelines.
• Assigned projects and tasks to employees based on competencies and specialties such as hang, sand and texture.
• Reported project updates and estimated completion dates, noting delay issues.
• Created weekly schedules and daily workflows to support adequate project coverage.
• Checked contracts, pricing and details.

• Elaboration of quotes through SAP system.
• Create and process purchase orders through SAP system.
• Maintain contact with suppliers, know their products and discounts granted by contract.
• Supported sales personnel with technical solutions, costing and client presentations.
• Answered incoming telephone calls to provide information about products, services and policies.
• Assisted customers by finding needed items and checking inventory for items at other locations.

• Monitored product quality performance and created reports indicating the effectiveness of the system in achieving identified goals.
• Executed test scripts and fill out documentation to accomplish specifications and ensure compliance with customer requirements.
• Analyzed the accuracy of production, filling out testing equipment reports and engineering drawings to formulate corrective action plans.
• Utilized software including AutoCAD and Solidworks.
• Reviewed design drawings, specifications and customer requirements for feedback.
• Utilize "Project Professional Software" to follow tasks needed for the project.
• Recorded, tracked and reported on inventory levels and usage to optimize stock management.
• Created detailed reports on stock management activities for project management review.
• Updated and maintained databases with current information.