Summary
Overview
Work History
Education
Skills
Certification
Affiliations
Timeline
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MARIA CANNATA

Dallas,TX

Summary

Experienced Office Management and Administration Professional experienced optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence.

Overview

8
8
years of professional experience
1
1
year of post-secondary education
2
2
Certifications

Work History

Office Manager

AiTHER Systems
Plano, TX
08.2024 - 03.2025
  • Implemented workflow automation, cutting down manual administrative tasks by 4 hours per week.
  • Analyzed contract terms, payment schedules, and invoicing requirements to ensure proper documentation and adherence to financial policies
  • Verified supporting documents, including work completed, stored materials, and contractor invoices, ensuring compliance with billing cycles
  • Collaborated with project managers, vendors, and contractors to collect necessary information and facilitate payment processing
  • Managed approved change orders, incorporating scope adjustments into pay applications to ensure accurate project billing
  • Ensured compliance with accounting standards, legal requirements, and industry regulations governing construction billing
  • Prepared financial reports, payment status updates, and project cost summaries for project stakeholders
  • Addressed and resolved billing discrepancies, working closely with finance and project teams to mitigate issues
  • Accurately inputted financial data into accounting systems, maintaining up-to-date records for audit and compliance purposes

General Manager

Linkus Corporation
Brighton, Colorado
10.2021 - 09.2024
  • Assisted with pay application processing, invoice verification, and contract compliance
  • Processed and submitted an average of 12 AIA applications per month, ensuring 100% accuracy and compliance with contract terms.
  • Reviewed financial documentation, work progress reports, and contractor invoices to ensure billing accuracy
  • Coordinated with project teams and vendors to ensure timely payments and adherence to financial policies
  • Maintained records of invoices, contracts, and change orders, ensuring proper documentation for audits
  • Managed budget implementations, employee reviews, training, schedules, and contract negotiations.
  • Formulated policies and procedures to streamline operations.
  • Implemented effective cost-saving measures to reduce overhead expenses without compromising quality or service.

Assistant Project Manager

Drake Support Systems
Colorado Springs, Colorado
04.2018 - 10.2021
  • Managed project closeout activities, including documentation and knowledge transfer, ensuring seamless transition and enabling the team to achieve 100% project completion rate on schedule
  • Catalogued and executed end-to-end project lifecycle for telecommunications teams, resulting in successful delivery of 10+ projects within budget and timeline constraints
  • Founded the development and implementation of systematized workflows, culminating in a reduction in project execution time and saving 100+ hours per week for telecommunications teams
  • Standardized operational documentation and analyzing the scoreboard for proficiency
  • Performed routine supplier audits and facilitated negotiations for new contracts, yielding a 15% reduction in costs while enhancing vendor reliability and product quality
  • Deployed a mentorship program, pairing experienced team members with new hires, leading to a reduction in onboarding time and a 20% rise in employee retention
  • Crafted a knowledge sharing platform to facilitate continuous learning and collaboration among team members, yielding a decrease in repetitive inquiries and an increase in cross-functional knowledge transfer

Administrative Assistant

DLR Group
Colorado Springs, Colorado
07.2017 - 03.2018
  • Managed office operations with 6 architects; ranging from intern to principal
  • Facilitated smooth communication with external vendors to gather crucial meeting information, effectively coordinating engaging lunch & learn sessions
  • This effort resulted in a 48% increase in employee attendance and knowledge acquisition, thereby gaining 2 hours per week
  • Collaborated with cross-functional teams to standardized procedures for entering accounting purchase orders and accounts receivables, which led to increased productivity and enhanced financial data integrity
  • Revitalized the entering and monitoring of COIs, W9, POs, Subcontracts, Vendor setup
  • Optimized the project schedule by leveraging automation tools, reducing manual effort and freeing up team members
  • Eliminated discrepancies within documents: contracts, invoices, contract folder

Education

Master of Science - Business Management

Colorado Technical University
Colorado Springs, CO
05.2021 - 06.2022

Skills

Strategic Planning & Execution

Leadership & Team Development

Process Improvement

Operational Efficiency

HR & Compliance Management

Vendor & Contract Negotiation

Cross-Functional Collaboration

Project & Change Management

ERP, CRM, and administrative tools

Certification

Certified Project Manager

Affiliations

  • The National Society of Leadership and Success
  • Project Management Institute

Timeline

Office Manager

AiTHER Systems
08.2024 - 03.2025

General Manager

Linkus Corporation
10.2021 - 09.2024

Master of Science - Business Management

Colorado Technical University
05.2021 - 06.2022

Assistant Project Manager

Drake Support Systems
04.2018 - 10.2021

Administrative Assistant

DLR Group
07.2017 - 03.2018

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MARIA CANNATA