Maria C. Carrillo
Union City,CA
Summary
Talented professional with 20 years in progressive experience in customer service, office administration, human resources, accounting and payroll processing. Seeking long-term employment in a small to medium sized company to work as a valuable team member.
Overview
18
18
years of professional experience
Work History
Human Resource/ Payroll Administrator/ AR
Blocka Construction Inc.
12.2011 - 07.2024
- Processed 100+ weekly Union & Non-Union employee's Payroll
- Apply union Collective Bargaining Agreement (CBA) rules and pay practices accordingly
- Processed New Hire and Termination paper work on a daily and/or weekly basis, including I-9's, W-4's, & exiting check list with termination slips/documentations
- Prepared manual checks, corrections checks, and bonus checks
- Responded to questions from employees about their paychecks or deductions via email or phone calls in a timely manner
- Tracked and processed employee vacation, sick leave, and other time off requests
- Maintain Medical, Dental, & 401 Contribution deductions and updated any changes
- Verifications of Employment
- Report hours monthly for all the OCIP projects
- Responded to UI, EDD, SDI, & Audit forms, including wage garnishments and FTB notices
- Performed administrative tasks such as filing, copying, scanning and faxing
- Monthly Union Reporting for Electrical and Sheetmetal Workers
- Conducted monthly audits before submitting payment for electrical & sheetmetal fringes
- Tracked Safety hours on a monthly & quarterly basis for Safety Awards Program
- Maintain Employees' training certifications; such as FirstAid, CPR, Forklift, OSHA10/30 trainings, etc.
- Submit weekly 401k contributions
- Submit garnishment payments to corresponding agencies
- Conduct weekly Payroll tax audits & post accordingly
- Prepare between 40-50 Progress Billings on a monthly basis all with different due dates
- Followed up on payment status on a weekly basis
- Provided requested Lien Waivers and issue stop notices as needed
- Processed Certified Payroll Reports and upload to LCP Tracker or Elation's & the DIR. Mail out original copies to the GC on job by job case
- Maintain all the subs Certified Payroll Reports & Fringe Benefit Statements - track on excel worksheets for compliance purposes
- Respond to Labor Compliance Officers within the time frame with requested & supporting documentation
- Process Workers Compensation Claims when injury occurs at jobsites and follow up from beginning until case is closed
Human Resource Assistant/Accounting/ Payroll
Excel Building Services, LLC
06.2010 - 11.2011
- Process New hire and termination paperwork
- Perform background checks and E-Verify
- Process Payroll for 300+ employees on a Bi-Weekly basis
- Oversee all 600+ employees timecards entered and balance before submitting & processing payroll.
- Ship out payroll checks to various job site locations throughout the U.S. for on time pay day delivery with tracking.
- Resolve payroll discrepancies.
- Assisted Field Supervisors with on demand requests.
- Maintain Safety and office supplies inventory.
- Ship out safety and office supplies to jobsites when necessary.
- Process Workers Compensations claims.
- Assisted a Payroll and Management online course to further expand knowledge of Federal and State Payroll laws
- Cross trained with Accounts Payable for back up and coverage when on vacation.
- Entered invoices
- Processed reimbursement checks
Front Desk/ Administrative Assistant
EMC Collision
10.2009 - 05.2010
- Processed payments from customers on a daily basis.
- Answered phones and routed to shop estimators.
- Greeted and welcomed customers, answered inquiries, and directed them to the appropriate personnel.
- Entered AP invoices.
- Processed incoming and outgoing mail, ensuring timely distribution and confidentiality.
- Assisted estimators
- Run errands
Administrative Assistant/Accounting
Encon Electronics
05.2006 - 09.2009
- Managed office supplies inventory and placed orders when necessary.
- Data Sales Order entry (30-50 per day).
- Managed incoming calls while providing information or transferring calls to Sales or Tech support.
- Update new vendor information in Sage
- Correspond to emails and process Sales order accordingly
- Maintain breakroom area and prepare for luncheon parties.
- Enter & Process 50+ AR invoices on a daily basis.
- Assist Accounts Payable department with matching checks to billings and mail out daily or weekly.
Education
High School Diploma -
Newark Memorial High School
Newark06-2005
Skills
- Bilingual (Spanish)
- Payroll Processing
- HR Administrator
- Accounts Receivable
- Accounts Payable
- CA & Federal Wage Laws
- New Hire Paperwork
- Record maintenance
- Prevailing Wage
- Certified Payroll
- Construction Industry
- Union Reporting
References
REFERENCES AVAILABLE UPON REQUEST
Timeline
Human Resource/ Payroll Administrator/ AR
Blocka Construction Inc.
12.2011 - 07.2024
Human Resource Assistant/Accounting/ Payroll
Excel Building Services, LLC
06.2010 - 11.2011
Front Desk/ Administrative Assistant
EMC Collision
10.2009 - 05.2010
Administrative Assistant/Accounting
Encon Electronics
05.2006 - 09.2009
High School Diploma -
Newark Memorial High School