Maria Garcia
Miami Gardens
Summary
Highly organized Personal Assistant with proven experience supporting Chief Executive Officers in fast-paced corporate environments. Proficient at managing complex schedules, coordinating travel, and handling confidential correspondence. Strong ability to anticipate needs, resolve conflicts, and maintain high levels of professionalism and confidentiality. Previously contributed to strategic planning and business development by producing accurate reports and presentations for executive decision-making.
Overview
15
15
years of professional experience
3
3
years of post-secondary education
Work History
Personal Assistant to the Chief Executive Officer
Carlyle Aviation Partners
Miami
02.2021 - Current
- Serve as right hand to principal, overseeing both business and personal operations across aviation, real estate, and lifestyle management
- Coordinate global travel logistics, including private aviation, commercial flights, FBOs, ground transportation, and luxury accommodations
- Manage passport, visa, and international travel readiness, ensuring seamless mobility across Europe and other destinations
- Provide comprehensive travel assistance for both principal and affiliated business needs, ensuring flawless execution of complex itineraries
- Oversee medical coordination, including scheduling appointments, managing follow-ups, and ensuring continuity of care
- Act as a trusted liaison for family affairs, proactively managing personal matters, household needs, and sensitive situations
- Plan and execute private events, including holiday gatherings, cocktail receptions, and birthdays with full vendor and guest coordination
- Manage multi-property portfolio, including Miami penthouses and additional residences, overseeing maintenance, renovations, and vendor performance
- Supervise and coordinate household staff, including drivers, caregivers, and cleaning teams
- Oversee high-value assets, including vehicles and boats, ensuring registrations, insurance, and maintenance are consistently up to date
- Handle confidential communications and high-level requests with discretion, professionalism, and urgency
- Track expenses, coordinate payments, and liaise with accounting teams to ensure financial accuracy
- Develop and implement systems to improve operational efficiency, vendor accountability, and task management.
Personal Assistant to the Chief Executive Officer
Icare Health Options
Miami
07.2017 - 02.2021
- Contributed to smooth business operations by planningand organizing meetings and conferences.
- Produced accurate office files, updated spreadsheetsand crafted presentations to support executives andboost team productivity.
- Prepared documents, reports and presentations forexecutives and board members using advancedsoftware proficiencies.
- Coordinated travel arrangements by booking airfare,hotel and ground transportation.
- Worked collaboratively with auditors throughoutreviews, offering assistance and clerical support.
- • Created expense reports, budgets and filing systemsfor management team.
- Developed and maintained automated alert systemfor upcoming deadlines on incoming requests andevents.
- Processed travel expenses and reimbursements forexecutive team and senior management group.
Executive Assistant/Accountant Clerk
Hgreg.com
Miami
11.2013 - 07.2017
- Reconciled company accounts for credit cards,employee expenses and commissions.
- Input high volume of monthly invoices 200+ withconsistent accuracy.
- Investigated daily variances and corrected errors to resolve discrepancies.
- Applied proper codes to invoices, files and receipts tokeep records organized and easily searchable.
- Managed expense, capitalization, amortization andspend data.
- Created budgets and forecasts for managementgroup to meet regular accounting deadlines.
- Gathered financial information, prepared documents,and closed books.
Administrative Assistant/Senior Accounting Clerk
Headquarter Toyota
Miami
07.2011 - 06.2013
- Created detailed commission reports for clients anddealers both weekly and monthly.
- Applied proper codes to invoices, files and receipts tokeep records organized and easily searchable.
- Processed payments and documents such as invoices,journal vouchers, employee reimbursements andstatements.
- Answered multi-line phone system, routing calls,delivering messages to staff and greeting visitors.
- Sorted and distributed office mail and recordedincoming shipments for corporate records.
- Monitored premises, screened visitors, updated logsand issued passes to maintain security.
- Implemented improvements to file systems andprocedures.
- Operated cash register for cash, check and creditcard transactions with excellent accuracy levels.
- Collected and authorized payments of guests.
- Received and processed paperwork for titles, newlicense plates and renewals.
- Prepared tax and title documents to submit all legaltransfer work to DMV.
Education
Bachelor of Arts - Accounting And Finance
Florida International University
Miami, FL 10.2015 - 04.2017
Associate of Arts - Accounting And Finance
Miami Dade College
Miami, FL 08.2012 - 05.2014
City of Hialeah Eduacational Academy
Hialeah, FLSkills
- UHNW Lifestyle & Estate Management
- Global Travel & Aviation Coordination
- High-Level Personal & Family Support
- Vendor, Staff & Household Management
- Asset Oversight (Vehicles, Boats, Properties)
- Event Planning & Execution (Private & Corporate)
- Financial Coordination & Expense Management
- Confidential Communications & Discretion
- Problem Solving & Operational Efficiency
Languages
Spanish
Native/ Bilingual
Timeline
Personal Assistant to the Chief Executive Officer
Carlyle Aviation Partners
02.2021 - Current
Personal Assistant to the Chief Executive Officer
Icare Health Options
07.2017 - 02.2021
Bachelor of Arts - Accounting And Finance
Florida International University
10.2015 - 04.2017
Executive Assistant/Accountant Clerk
Hgreg.com
11.2013 - 07.2017
Associate of Arts - Accounting And Finance
Miami Dade College
08.2012 - 05.2014
Administrative Assistant/Senior Accounting Clerk
Headquarter Toyota
07.2011 - 06.2013
City of Hialeah Eduacational Academy