Years of professional experience supporting C-Suite executives
Maria Sharp
Senior Executive Assistant
Virginia Beach,VA
Summary
Expert Executive Assistant with over 15 years of experience optimizing productivity and efficiency for high level executives and their teams in the insurance, construction, finance, and venture capital sectors. Highly dependable, ethical and reliable support specialist and leader, blending operations, technical, and business acumen to support a remote-first or hybrid company culture.
Overview
16
16
Work History
Administrator/Senior Executive Assistant • Head of Fund
Bloomberg Beta
07.2018 - Current
- Managed complex team calendars, travel schedules, and events
- Meeting material preparation
- Provided inbox management support
- Transitioned company to remote-first company culture
- Technologically savvy – Zoom, G-suite, Microsoft, and Bloomberg Terminal
- Served as point-of-contact for portfolio founders
- Support part-time and contract staff
- Responsible for innovating and expanding on team processes, stayed up-to-date on latest productivity and collaboration tools
- Domestic and International travel arrangement
- Assisted senior management with major initiatives and projects.
- Expense report production for management team.
- New Hire onboarding
Executive Assistant
Verticals
07.2017 - 07.2018
- Handled confidential and sensitive information with discretion and tact.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
Executive Assistant, Head of Enterprise Sales
Bloomberg, LP
10.2014 - 07.2017
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Transcribed meeting minutes to support sales, business development and senior management teams.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Organized and coordinated conferences and monthly meetings.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Analyzed metrics to measure product performance
- Handled confidential and sensitive information with discretion and tact.
Executive Assistant/Office Manager
DBI Construction Consultants
03.2007 - 10.2014
- Office Manager responsible for daily operations of New York Corporate Office, Miami and Rome satellite offices, including management of all Information Technology systems and Telecommunication services.
- Managed multiple calendars by scheduling meetings and appointments.
- Handle phones; compose and prepare confidential correspondence, reports, and other documents.
- Coordinated complex travel arrangements (domestic and international) including compiling documents for travel-related meetings.
- Act as liaison with internal staff, directors, third party vendors, and clients.
- Assist with multiple projects by compiling, assimilating, and disseminating information.
Education
Associate of Arts - Business Administration
University of Phoenix
07.2015
Skills
- Administrative Support
- Communication
- Organization
- Time management
- Attention to detail
- Multi-tasking
- Flexibility and adaptability
- Working proactively and independently
- Plan and manage complex calendars
- Prepare confidential correspondence
- Email management
- Meeting material preparation
- Event planning
- Domestic and international travel arrangements
- Expense report production
- Communicate and Liaise with external and internal executives across business lines
- Develop and maintain effective relationships with clients and co-workers
- New hire onboarding
- Ad hoc project management
- Skilled Proficiency in MS Office, GSUITE, Bloomberg Terminal, Concur, Zoom, Slack, Asana, Affinity, and various productivity tools
Timeline
Administrator/Senior Executive Assistant • Head of Fund
Bloomberg Beta
07.2018 - Current
Executive Assistant
Verticals
07.2017 - 07.2018
Executive Assistant, Head of Enterprise Sales
Bloomberg, LP
10.2014 - 07.2017
Executive Assistant/Office Manager
DBI Construction Consultants
03.2007 - 10.2014
Associate of Arts - Business Administration
University of Phoenix
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