Summary
Overview
Work History
Education
Skills
Accomplishments
Certification
Languages
References
Timeline
Generic

Maria Gutierrez

Oxnard

Summary

Motivated administrative professional with over 20 years of experience providing high-level support to management and office staff. Specialized expertise in procurement processes, including the establishment of master agreements, requisition management, and contract coordination. Proficient in a diverse range of computer applications. Eager to contribute exceptional organizational and multitasking abilities to facilitate the seamless functioning of the office environment."

Overview

24
24
years of professional experience
1
1
Certification

Work History

Office Assistant IV

Ventura County Public Health
Oxnard
05.2021 - Current
  • Facilitated the creation of master agreements, initiated requisition processes, and actively collaborated on contract management to ensure the smooth and efficient execution of procurement operations.
  • Greeted visitors or callers to handle questions or direct to appropriate staff.
  • Trained staff members to perform work activities and use computer applications.
  • Prepared meeting agendas, attended meetings and recorded and transcribed minutes.
  • Monitored and directed work of lower-level clerks.
  • Created spreadsheets using Microsoft Excel to track expenses and other financial data related to the office budget.
  • Organized office operations and procedures, such as managing calendars, scheduling appointments, preparing reports and maintaining records.
  • Managed office supply inventory by tracking orders and ensuring adequate stock levels are maintained at all times.
  • Performed data entry tasks into various computer systems accurately and efficiently.
  • Assisted with special projects as needed by researching information on the internet or through other sources.
  • Prepared invoices for payments in accordance with company policies and procedures.

Office Assistant

Ventura County Public Health
Oxnard
10.2005 - 03.2021
  • Organized office operations and procedures, such as managing calendars, scheduling appointments, preparing reports and maintaining records.
  • Greeted visitors, determined their needs and directed them to the appropriate personnel.
  • Provided administrative support to staff members, including copying and scanning documents, filing paperwork, and ordering supplies.
  • Answered incoming calls in a professional manner and directed callers to the appropriate personnel.
  • Managed office supply inventory by tracking orders and ensuring adequate stock levels are maintained at all times.
  • Performed data entry tasks into various computer systems accurately and efficiently.
  • Assisted with special projects as needed by researching information on the internet or through other sources.
  • Created spreadsheets using Microsoft Excel to track expenses and other financial data related to the office budget.
  • Checked office supply levels, anticipated needs and placed orders for appropriate stock levels.
  • Dispersed incoming mail to correct recipients throughout office.
  • Operated photocopiers and scanners, facsimile machines and personal computers.
  • Maintained and updated filing, inventory and database systems, manually or using computer.
  • Opened, sorted and routed incoming mail and prepared outgoing mail.
  • Collected and entered payment data into system, maintaining complete confidentiality and accuracy.
  • Trained staff members to perform work activities and use computer applications.
  • Monitored and directed work of lower-level clerks.

Clerical Assistant Supervisor

Santa Barbara County
Santa Barbara
02.2000 - 10.2005
  • Coordinated administrative operations to bolster workflows and improve productivity.
  • Trained staff members to perform work activities and use computer applications.
  • Monitored and directed work of lower-level clerks.
  • Directed and supervised team of 15 employees in daily operations.
  • Developed and implemented operational policies and procedures to ensure efficiency and accuracy of workflows.
  • Maintained accurate records of employee performance, attendance, leave requests, and disciplinary actions.
  • Resolved customer complaints in a timely manner while ensuring customer satisfaction.
  • Performed monthly inventory checks to ensure sufficient stock levels for all products.
  • Monitored employee productivity levels on a regular basis to identify areas of improvement.
  • Reviewed reports from subordinate staff members before submitting them to senior management.
  • Provided ongoing training to address staff needs.
  • Interviewed applicants, recommended individuals for hiring and evaluated staff performance.
  • Tracked project schedules and encouraged teams to complete tasks on time while staying on budget.

Education

Certification - Computerized Financial Accounting Program

Ventura Adult And Continuing Education
Ventura, CA
06-1999

High School Diploma -

Carpinteria Senior High School
Carpinteria, CA
06-1981

Some College (No Degree) - Business Administration

Santa Barbara City College
Santa Barbara, CA

Skills

  • Administrative Support
  • Business Writing
  • Calendar Management
  • Advanced MS Office Suite knowledge
  • Office Management
  • Office Supplies Management
  • Strong interpersonal skills
  • Spanish Fluency

Meticulous attention to detail

  • Excel spreadsheets
  • Appointment Scheduling
  • Front Office Management
  • Resourceful
  • Complex Problem-Solving

Staff Training

  • Budget Tracking

Accomplishments

  • Awarded Employee of the quarter

Certification

  • Certification in computerized accounting

Languages

Spanish
Professional

References

References available upon request.

Timeline

Office Assistant IV

Ventura County Public Health
05.2021 - Current

Office Assistant

Ventura County Public Health
10.2005 - 03.2021

Clerical Assistant Supervisor

Santa Barbara County
02.2000 - 10.2005

Certification - Computerized Financial Accounting Program

Ventura Adult And Continuing Education

High School Diploma -

Carpinteria Senior High School

Some College (No Degree) - Business Administration

Santa Barbara City College

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Maria Gutierrez