Maria Gutierrez
Santa Ana,CA
Summary
Personable Office Administrator with over 4 years of experience prioritizing multiple tasks requiring prompt solutions. Talented problem-solver managing workloads while answering incoming phone calls and fulfilling staff members' requests. Professional and welcoming in creating upbeat work environment.
Overview
9
9
years of professional experience
Work History
Office Administrator
Allen Properties
02.2021 - Current
- Provide technical support to on-site managers and oversee over20 properties
- Communicating with on-site managers regarding any tenant updates-notices, move ins/move outs, evictions, etc
- Responsible for training all newly hired on-site managers in my portfolio
- Approve and/or deny all applications for potential tenants
- Mailing out Resident Refund Reports to past tenants, collection of payments for any past tenants, sending past tenant files to collections due to non-payment
- Reviewing delinquency reports for properties in my portfolio
- Depositing and scanning all checks in my portfolio
- Photocopying, filing, faxing, cutting resident refund checks
Receptionist
Allen Properties
03.2020 - 02.2021
- Answering screening and forwarding phone calls
- Receiving, sorting mail, and preparing packages to mail out
- Provide basic and accurate information in person and via phone/email
- Ordering office supplies and keeping inventory in stock
- Keep updated records of expenses and costs
- Administrative tasks such as filing, scanning, faxing, and photocopying
- Coding all invoices with GL Codes and Vendor codes
- Approving orders through in HD Apply via telephone or email
- Assisting accounts payable with a variety of tasks including: sorting, mailing, and filing payables
Legal Assistant/Paralegal
Law Office of Alex Galvez
09.2017 - 03.2020
- Complete and file applications with USCIS: I-90, N-400, I-485, I-765, I-601A, I-918, VAWA
- Daily interactions with clients by phone, email, or in person
- Keep clients up to date about any information regarding their petitions with USCIS
- Make copies, scan, fax, and file
Legal Assistant/Receptionist
Sethi Law Group
09.2015 - 02.2017
- Answer, forward phone calls, and take messages
- Keep client up to date with any updates on their case and answer their questions via phone call or email
- Make copies, scan, fax, file
- Gather, complete, and submit applications to USCIS: I-90, N-400, I-485, I-765, H1-B, O1, B2, and P-2
Education
High school diploma - undefined
Century High School
Santa Ana, CASkills
- Bilingual in Spanish and English
- Proficient in Microsoft Word, Outlook, and Excel
- Adobe Acrobat
- Translation
Timeline
Office Administrator
Allen Properties
02.2021 - Current
Receptionist
Allen Properties
03.2020 - 02.2021
Legal Assistant/Paralegal
Law Office of Alex Galvez
09.2017 - 03.2020
Legal Assistant/Receptionist
Sethi Law Group
09.2015 - 02.2017
High school diploma - undefined
Century High School
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