Maria J FUENTES
LOS BANOS,CA
Summary
AP Clerk with 6+ years of experience ensuring effective operations. Detail Oriented effectively managing all accounts payable processes. Skilled in financial data entry and reconciliation, enhancing accuracy in reporting, increase timely payments to vendors, fostering strong business relationships. Highly skilled AP Clerk with background in managing accounts payable for diverse companies. Strong understanding of bookkeeping and financial regulations, coupled with ability to manage multiple tasks simultaneously while meeting tight deadlines. Proven track record in improving efficiency and accuracy in payment processing, leading to high levels of customer satisfaction and cost savings. Possess strong analytical skills, attention to detail and proficiency in latest accounting software.
Overview
13
13
years of professional experience
Work History
Accounts Payable
Penske Automotive Group
San Jose, California
05.2020 - Current
- Oversee processing of invoices, purchase orders, and expense reports, ensuring accuracy in code assignments
- Manage all vendor correspondence through phone and email
- Investigate and analyze discrepancies and address in timely manner.
- Credit Card Settlement
- Supporting audit processes
- Support end-of-month accrual processing for monthly financial reporting and closing
- Processing travel and expense reports utilizing SAP/Concur
- Initiating warranty agreements
- Prepare and complete Tax Form 1099
- Streamlined reconciliation of accounts payable transactions
- Assemble review books for GM meetings summarizing month-to-month expenses
- Flooring account reconciliation
- Ensure accuracy of general ledger journal entries
- Reconcile vendor statements and issue batch checks
- Pay monthly utilities
- Monitored accounts payable and receivable activities.
- Reconciled accounts payable ledgers to ensure accuracy of payments.
- Reconciled accounts payable ledgers against vendor statements on a monthly basis.
- Monitored incoming emails pertaining to Accounts Payable matters and responded accordingly.
- Ensured compliance with company policies and procedures related to Accounts Payable processes.
- Reviewed and processed accounts payable invoices and payments to vendors.
Accounts Receivable
Penske Automotive Group
09.2019 - 05.2020
- Investigating and rectifying account discrepancies
- Addressing customer inquiries related to billing
- Engage clients to discuss outstanding balances
- Support month-end closing procedures
- Process cancellations for customer warranties
- Generating check requests for vendors, lien holders, and clients
- Prepared monthly journal entries related to accounts receivable transactions.
- Managed accounts receivable processes including collections, billing, and dispute resolution.
Finance Assistant
Lexus of Stevens Creek
01.2016 - 09.2019
- Cash deposit count
- Bank Deposit for checks
- Oversees files and confidential customer information management
- DMV processing/5-Day notice
- postal sorting
- Warranty claim submission
- Reports for incomplete documents such as check requests and pay-off statements
- Work with CDK, Dealer Daily, and DMV Desk
- Daily mail and FedEx shipments to be dispatched for day
- Slight Journal Entries
Scheduling Coordinator
Kai Orthodontics
01.2015 - 01.2016
- Coordinate patient scheduling for upcoming treatment appointments.
- Manage all patients’ financial charts, ensuring accuracy and currency
- Inventory replenishment and procurement.
- Communicated with patients to confirm appointments and address scheduling inquiries.
- Sustain organized office environment
- Handle incoming calls from patients and dental offices
- Finance operations and cash administration
- Submitting accurate documentation
- Handled rescheduling requests promptly to accommodate patient needs and preferences.
- Responded promptly to all customer inquiries regarding availability or schedule changes.
Receptionist Administrator
Progressive Collision Repair
San Jose, CA
09.2012 - 09.2015
- Greeted and assisted clients upon arrival at the collision repair facility.
- Managed phone calls and directed inquiries to appropriate staff members.
- Scheduled appointments for vehicle repairs and maintenance services.
- Maintained organized files for customer information and repair orders.
- Processed customer payments and managed cash register operations.
- Ensured cleanliness and organization of the reception area.
- Answered incoming phone calls, routing to appropriate parties throughout office.
- Responded promptly to emails from customers and other departments within the organization.
- Received parcels, routed mail and opened packages for staff.
- Prepared documents such as reports, memos, letters, contracts, using Microsoft Office Suite applications.
- Facilitated efficient customer pick-up coordination for rental agencies
- Managed invoice processing for parts received for repairs.
- Balanced statements and processed payments
- Oversaw management of bank account
- Bank deposits for cash and checks
Education
Associate of Business Administration -
Foothill College
Los Altos, CA01.2020
Cosmetology -
San Jose City College
San Jose, CA07-2014
College - Business, General, Criminal Justice
Evergreen Valley College
San Jose05.2013
High School Diploma -
Independence High School
San Jose, CA06.2009
Skills
- Bilingual: English/Spanish
- Attention to detail
- Time Management
- Problem Solving
- Knowledge of Excel
- Knowledge of Quick Books
- Knowledge of Word
- Time management
References
- Kristine Guillen, Colleague at Penske, (408)420-8329
- Krystal Bacon, Colleague at Penske, (408)515-9022
- Ted Liu, Direct Manager at Lexus, (408)219-4880
Timeline
Accounts Payable
Penske Automotive Group
05.2020 - Current
Accounts Receivable
Penske Automotive Group
09.2019 - 05.2020
Finance Assistant
Lexus of Stevens Creek
01.2016 - 09.2019
Scheduling Coordinator
Kai Orthodontics
01.2015 - 01.2016
Receptionist Administrator
Progressive Collision Repair
09.2012 - 09.2015
Associate of Business Administration -
Foothill College
Cosmetology -
San Jose City College
College - Business, General, Criminal Justice
Evergreen Valley College
High School Diploma -
Independence High School