Maria Isas
Chowchilla,USA
Summary
Dynamic and results-oriented professional with extensive experience at Merced County Department of Public Health, excelling in calendar management and interdepartmental liaison. Demonstrated ability to handle confidential documents with professionalism, coordinate complex schedules, and lead training sessions, enhancing departmental efficiency by over 30%. Expert in office management software and event planning, with a proven track record of improving operational workflows.
Overview
27
27
years of professional experience
Work History
Staff Services Analyst II
Merced County Department of Public Health
Merced, USA
03.2017 - Current
- Managing the director’s as well as the Executive leaderships calendar, appointments, and meetings
- Handling confidential documents and sensitive information
- Drafting and reviewing correspondence, reports, and presentations
- Coordinating travel arrangements for Executive Leadership Team
- Maintaining records, databases, and filing systems
- Overseeing supply inventory and procurement processes
- Liaising between departments, staff, and external partners
- Virtual meeting coordination (Zoom, Microsoft Teams)
- Knowledge of office management software (e.g
- In house databases, concur, SharePoint)
- Assisting in planning and executing executive meetings, conferences, and events
- Preparing agendas, meeting minutes, and follow-up action items
- Handling sensitive corporate or personnel matters with professionalism
- Managed complex scheduling for the health officers, ensuring seamless coordination of meetings, appointments
- Designed and delivered training sessions for department office assistant staff to enhance knowledge, operational effectiveness
- Provided administrative support during the COVID-19 crisis, including assisting with the setup of virtual meetings, assisted with disaster preparedness and responsibilities, resource management, and assisted with Human Resources Operations
- Supported Human Resources operations by helping manage COVID-related employee documentation, tracking quarantine and sick leave, and ensuring timely distribution of safety guidelines
- Coordinated logistics for department meetings and events, including preparing agendas, scheduling meetings, and managing catering services to ensure smooth execution
Office Assistant III
Merced County Department of Public Health
Merced, USA
09.1997 - 02.2017
- Schedule/Contact job candidates for selection and coordinate employment interview
- Enter employee data into computer system
- Set up new employee with orientation, as well as IT logins and password
- Provided assistance with payroll
- Trained various new staff to execute various duties through the department
- Maintain and update the program for the electronic doors as well as electronic key pads for the department
- Troubleshoot and maintain all cell phone and department phone in working order
- Maintained confidential information/records according to HIPPA laws
- Received all new employee information and set up various mandatory trainings for attendance
- Maintain and update several computer programs throughout the department
- Plan and coordinate logistics and materials for board meetings, committee meetings and staff events
- Take minutes and transcribed notes from meetings
- Answer and redirected phone calls for the department
- Order and distribute office supplies while adhering to a fixed office budget
- Coordinate domestic and international travel arrangements, including booking airfare, hotel and making travel arrangements for upper management using company card or Concur
- Manage office supplies, vendors, organization and upkeep
- Direct guests and routed deliveries and courier services
- Greet numerous visitors, including VIPs, vendors and interview candidates
- Helped distribute employee notices and mail around the office
- Maintain a clean reception area, including lounge and associated areas
- Organize all new hire, security and key access
- Assist with event planning, including associated travel and logistical arrangements
- Compiled company information and related material and distribute it to candidates
- Assisted human resources as well as senior management with set up and recruiting events
- Screen all visitors and directed them to the correct employee or office
- Coordinate, schedule and arrange meeting and travel calendars, including business and social events
- Maintain confidential medical records, subpoenas, and data with delicacy
- Grant security access for employees, such as keys and badges
- Received and posted payment for clinical services rendered
- Registering Clients for clinical or medical services
- Maintain scheduling /maintenance of county vehicles for all departments
- Translated for various programs throughout the Health Department
- Assist with various projects in Human Resources
- Assisted with a combination of routine administrative functions to implement/revise department programs, policies, and procedures
- Assisted with contacting and resolving purchasing problems by contacting vendors
- Maintain/Update Employee Database for department
- Post updates to the County Main Webpage
- Maintained exclusive control over senior managements’ calendars, meetings, and appointments; ensuring calendars were accurate and up to date
- Monitor and determined appropriate action for all incoming/outgoing correspondence; read and reviews all incoming and outgoing correspondence for entire department
- Assisted with various clinic programs, family planning, immunizations, TB
Education
BA - Business Management with Human Resources
Ashford University
San Diego, CA02-2027
Registered Addiction Specialist -
Breining University
Orangevale, CAGeneral Education -
Merced College
Merced, CAAdministrative/Legal Secretary -
San Joaquin Valley College
Fresno, CASkills
- Calendar Management
- Confidential Document Handling
- Correspondence Drafting
- Report Reviewing
- Presentation Preparation
- Travel Coordination
- Record Maintenance
- Database Management
- Filing System Management
- Supply Inventory Management
- Procurement Processes
- Interdepartmental Liaison
- Virtual Meeting Coordination
- Office Management Software Knowledge
- Event Planning
- Agenda Preparation
- Meeting Minutes Preparation
- Professionalism in Sensitive Matters
- Complex Scheduling
- Training Session Design
- Administrative Support
- Resource Management
- Human Resources Operations Support
- Logistics Coordination
- Employee Data Entry
- New Employee Orientation
- Payroll Assistance
- Staff Training
- Electronic Door Management
- Phone Troubleshooting
- HIPAA Compliance
- Mandatory Training Setup
- Meeting Logistics Coordination
- Minute Taking
- Phone Call Management
- Office Supply Management
- Travel Arrangement Coordination
- Vendor Management
- Reception Area Maintenance
- Visitor Management
- Event Planning Assistance
- Candidate Information Compilation
- Recruiting Event Setup
Languages
Spanish
Professional
References
References available upon request.
Timeline
Staff Services Analyst II
Merced County Department of Public Health
03.2017 - Current
Office Assistant III
Merced County Department of Public Health
09.1997 - 02.2017
BA - Business Management with Human Resources
Ashford University
Registered Addiction Specialist -
Breining University
General Education -
Merced College
Administrative/Legal Secretary -
San Joaquin Valley College
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