Maria Liebe
Richland,WA
Summary
Dynamic Senior Management Administrative Assistant with over 20 years of administrative experienced in the nuclear field as well as healthcare. Recognized for consistently driving organizational success through meticulous attention to detail, immaculate organizational skills, and adept problem-solving abilities. Known for streamlining processes, optimizing efficiency, and ensuring seamless operations at every level. Adept at managing complex calendars, coordinating high-profile meetings, and providing executive-level support that exceeds expectations.
Overview
13
13
years of professional experience
Work History
Senior Administrative Assistant (Executive Level)
Bechtel WTCC VIT Plant Hanford Nuclear Site
12.2022 - 04.2024
- Assists Senior/Executive Management with a broad scope of administrative duties including special projects.
- Experience in policy preparation and policy management, evaluations, and assessments of contract documents, and quality assurance.
- Prepared and distributed notices, agendas, information packets and minutes
- Consistently anticipated problems adjusting priorities accordingly to complete conflict resolution
- Completed business independently, or delegated if needed, followed up to ensure action was taken
- Acted as a liaison for Senior Management and staff
- Reviewed for accuracy and formatted documents that require the senior manager's signature
- Determined action on important or emergency matters in the executive's absence
- Maintained files of important matters for the executive's attention upon return
- Independently scheduled and rescheduled appointments based on Senior Management's commitments and priorities
- Strong Leadership Skills
- Document Management
- Report Preparation
- Human Resources Support
- Effective Problem Solving
- LMS
- Scheduled meetings, including committee and board meetings, and coordinated complex, often confidential materials
- Assisted with complex travel arrangements and travel itineraries
- Compiled and distributed conference notes and meeting minutes, and the action items that resulted from the conferences and meetings
- Submitted delegations for official issued using assigned document numbers into the electronic document management system
- Acted as the administrative point of contact between the Senior Management and DOE
- Designed and implemented administrative policies, training, and information workflow
- Identified and corrected work/material inefficiencies/deficiencies
- Consistently, contributed to the development of concepts and techniques
- Completed moderately complex tasks in a creative and effective way
- Consistently worked on complex assignments requiring independent action and took the initiative to resolve issues while communicating with management
- Acted as a facilitator/team leader
- Functioned as a proactive team player with all administrative assistants, staff, management, and customer
- Planned and participated in combined management/organization workshops to promote team, core values and communications
- Generated and presented ideas for improvements
- Assisted in executing new ideas and suggestions
- Promoted and encouraged performance management development and implementation
- Assisted Human Resources with onboarding employees as the onsite representative, helping candidates through the process, including coordinating with the site training team on new hire orientations
- Conference room coordination across the project
- Office equipment and supply inventory maintenance, delivery and set up
- Training Coordinator for Plant Management, Facilities Management, and Operations team
- Creation and maintenance of Paid Time Off calendars
- Creation and maintenance of Operations Crew Staffing Boards
- Creation and maintenance of Plant Management web pages
- Maintenance of Plant Management Organization Chart.
- Supported project teams in achieving their goals through proactive assistance with research, data analysis, and report preparation.
- Served as a reliable point of contact for both internal and external stakeholders, demonstrating strong problem-solving skills to address any issues that arose.
Referral Coordinator/Office Administrator
Kadlec Regional Medical Center
11.2020 - 04.2022
- Assisted in the development of referral processes and procedures
- Conducted outreach to community providers for referrals and resources
- Maintained accurate records of all referrals, including contact information and follow-up
- Coordinated with external agencies to ensure timely processing of referrals
- Greeted visitors, determined their needs, and directed them to the appropriate personnel
- Provided administrative support to staff members, including copying, and scanning documents, filing paperwork, and ordering supplies
- Organized office operations and procedures, such as managing calendars, scheduling appointments, preparing reports, and maintaining records.
- Demonstrated strong attention to detail and organizational skills in managing a high volume of referrals while maintaining exceptional levels of patient care.
ER Technician and Clerk
Kadlec Regional Medical Center
04.2011 - 12.2018
- Performed basic life support, including CPR and airway management
- Documented patient information, treatments provided, and changes in condition on appropriate forms
- Provided emotional support to patients and their families during medical emergencies
- Ensured that all safety protocols were followed when responding to emergency situations
- Managed multiple tasks simultaneously while maintaining composure under pressure
- Provided patient care by taking vital signs, inserting IVs, drawing blood, and administering medications
- Greeted patients and visitors in a courteous manner
- Answered incoming calls and directed them to the appropriate personnel
- Inputted data into computer system regarding patient information, treatments, and medications
- Maintained medical records according to HIPAA regulations
- Responded promptly to requests from physicians or other staff members within the ER unit.
Medical Assistant/Assistant Front Office Manager
Kadlec Regional Medical Center
11.2012 - 06.2018
- Assisted physicians with patient care by taking vital signs, patient histories and preparing patients for examinations
- Administered injections, medications and treatments as directed by the physician
- Aided medical staff in performing minor surgical procedures
- Prepared laboratory specimens for analysis and organized lab results for review by the physician
- Greeted visitors, determined their needs, and directed them to the appropriate personnel
- Provided administrative support to staff members, including copying, and scanning documents, filing paperwork, and ordering supplies
- Organized office operations and procedures, such as managing calendars, scheduling appointments, preparing reports, and maintaining records
- Assisted the Front Office Manager in developing, implementing, and monitoring operational policies and procedures
- Monitored front desk staff performance, ensuring adherence to company standards
- Conducted daily briefing sessions with front office staff to review occupancy status, arrivals and departures, special requests, and VIP guests
- Promoted high customer satisfaction by resolving problems with knowledgeable friendly service
- Approached customers and engaged in conversations using effective interpersonal skills.
Education
Human Resource Management -
WGU
Diploma -
Richland High School
06.1999
Skills
- Proficient in Microsoft Office Suite
- High work load performance under stress
- Knowledge of DOE Hanford processes and procedures
- Complex Calendar Management
- Expert Time Management
- Executive Support Experience
- Inbound Phone Handling
- Travel Arrangements
- Event and Meeting Coordination
- Hotel Accommodations
- Meeting Coordination
- Administrative Leadership
- Onboarding New Employees
- Attention to Detail
- Video Conferencing
- Multi-tasker
- Office Supplies Inventory
- Customer Relations
- Data Collection and Entry
- Corrective Actions
- Teamwork: interpersonal
- Typing 80 wpm
- Proactive
- Time management
- Effective communication
- Expense Reporting
Timeline
Senior Administrative Assistant (Executive Level)
Bechtel WTCC VIT Plant Hanford Nuclear Site
12.2022 - 04.2024
Referral Coordinator/Office Administrator
Kadlec Regional Medical Center
11.2020 - 04.2022
Medical Assistant/Assistant Front Office Manager
Kadlec Regional Medical Center
11.2012 - 06.2018
ER Technician and Clerk
Kadlec Regional Medical Center
04.2011 - 12.2018
Human Resource Management -
WGU
Diploma -
Richland High School
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