Summary
Overview
Work History
Education
Skills
Timeline
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MARIA LOPEZ

Oxnard,CA

Summary

Detail-oriented Accounting Specialist skilled in handling diverse range of accounts payable functions with accuracy, efficiency and sound judgment. Adept at organizing and prioritizing requirements to maintain tight deadlines . Accustomed to delivering superior performance in autonomous or team-focused environments.

Overview

26
26
years of professional experience

Work History

Accounts Payable Specialist/Administrative Assistant

Wyche Oak Park Apartments Inc,dba Hilton Garden In
12.2019 - Current
  • Improved cash flow management by negotiating favorable payment terms with suppliers.
  • Enhanced financial accuracy through diligent reconciliation of vendor statements and company records.
  • Assisted in the preparation of monthly financial statements by providing accurate accounts payable information.
  • Contributed to year-end closing process by ensuring all outstanding payables were accurately recorded and settled promptly.
  • Reached out to vendors and customers to verify information and follow up on client issues.
  • Reviewed vendor invoices for appropriate documentation and validity prior to payment.
  • Maintained good working relationships with vendors and resolved disputes.
  • Managed and responded to correspondence and inquiries from customers and vendors.
  • Developed monthly, quarterly and annual profit and loss statements and balance sheets.
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.
  • Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
  • Managed filing system, entered data and completed other clerical tasks.
  • Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.

Accounts Payable & Payroll Clerk

WORKRITE UNIFORM CO. (A VF COMPANY)
05.2005 - 06.2018
  • Reviewed account codes and processed daily invoices, to include 2 and 3 way PO match, for accurate expense reporting
  • Processed weekly AP check run, included sending positive pay file to the bank
  • Obtained appropriate managers approval and back-up for invoices
  • Maintained AP filing
  • Set up and assigned new vendor profile, to include obtaining required documentation from new vendors
  • Submitted weekly wires ensuring invoices were paid in a timely matter, while capitalizing on vendor discounts and maximizing AP days
  • Responsible for numerous Month & Year-end financial close journal entries to include AP and Payroll accruals
  • Worked with Senior Leadership Team, Managers and Sales Team making sure all receipts and approvals for expense reimbursements were submitted for payment processing
  • Supported annual financial audit by providing documentation, updated schedules and account reconciliations
  • Maintained an exceptional level of confidentiality (highly commended regularly by all levels of employees including the Senior Leadership Team)
  • Reviewed and processed weekly, Hourly and Salary Payroll
  • Scanned daily piecework tickets for production payroll calculations
  • Obtained Supervisors approval for timecard discrepancies
  • Updated and submitted Monthly Sales Commission Reports to VP of Finance for approval prior to processing for payment
  • Assisted in updating annual budget files
  • Processed employee data changes, including W4, Garnishments, Vacation Accrual & Direct Deposit information
  • Assisted employees in obtaining paycheck, deduction, overtime, etc
  • Performed other duties assigned by Manager and HR Director when needed
  • Helped employees fill out insurance forms when needed
  • Served as back-up for HR when necessary.
  • Streamlined payroll processing by implementing efficient data entry and verification procedures.
  • Managed garnishments and levies in accordance with legal requirements, ensuring proper withholding from employee wages.
  • Resolved issues arising from incorrect payments or missing information by collaborating with managers to gather necessary details promptly.
  • Provided exceptional customer service by promptly addressing employee inquiries regarding payroll matters, fostering a positive working environment.
  • Updated employee files with new details such as changes in address or salary levels.
  • Maintained employee privacy and protected payroll operations by keeping all information confidential.

Accounting Clerk

04.2003 - 05.2005
  • Responsible for printing and mailing daily invoices
  • Retained and filed customer vendor files
  • Scanned daily piecework tickets for production payroll calculations
  • Assisted accounting department pulling data and files as needed
  • Stamped and distributed inbound mail
  • Maintained Supply Room inventory and orderliness
  • Pulled invoices and files for audit purposes
  • Covered reception desk and managed inbound phone calls
  • Served on company's safety committee
  • Conducted monthly safety walk through inspections of all facilities, reporting any concerns or violations accordingly.

Accounts Receivable

Belding Sports Inc.
02.1998 - 10.2002
  • Reviewed AR aging of delinquent accounts & performed necessary steps to recover receivables
  • Prepared daily check deposits
  • Posted check, cash, and credit card payments AR module daily
  • Sorted and delivered mail for administrative office
  • Reviewed and researched unallocated cash in AR monthly
  • Prepared monthly summary statements for customers
  • Answered AR phone inquiries & followed up with necessary action in a timely manner
  • Served as backup for Receptionist when needed.

Education

High School Diploma -

Rio Mesa High School
06.1994

Skills

  • Possess strong analytical and problem solving skills
  • Dependable and able to multitask
  • Team Player
  • Excellent communicator
  • Bilingual, English and Spanish
  • Organized and attention to detail
  • Ability to work under pressure
  • Experience with AS400, Lawson, ADP, Excel, Word, Quickbooks
  • Loyal and Discreet (maintain confidentiality)
  • Invoice Processing
  • Accounts Payable
  • Data Entry and 10-Key

Timeline

Accounts Payable Specialist/Administrative Assistant

Wyche Oak Park Apartments Inc,dba Hilton Garden In
12.2019 - Current

Accounts Payable & Payroll Clerk

WORKRITE UNIFORM CO. (A VF COMPANY)
05.2005 - 06.2018

Accounting Clerk

04.2003 - 05.2005

Accounts Receivable

Belding Sports Inc.
02.1998 - 10.2002

High School Diploma -

Rio Mesa High School

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MARIA LOPEZ