Maria Martinez
Los Angeles,CA
Summary
Driven by a results-focused approach, the enhanced workflow efficiency and fortified vendor relationships at Concord Companies. Leveraging skills in Microsoft Excel and critical thinking, the payments were significantly reduce and optimized data management processes. The dedication to meticulous record-keeping and proactive problem-solving supports the ability to deliver outstanding results in office administration. Detail-oriented AP Accountant skilled in handling diverse range of accounts payable functions with accuracy, efficiency, and sound judgment. Adept at organizing and prioritizing requirements to maintain tight deadlines and strict financial controls. Accustomed to delivering superior performance in autonomous or team-focused environments.
Overview
19
19
years of professional experience
Work History
Administrative Assistant
Los Angeles Flower District
03.2005 - Current
- Answered 50-75 multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
- Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.
- Facilitated collaboration within team by organizing regular meetings and tracking project progress.
- Maintained inventory of office supplies and placed orders.
- Managed filing system, entered data and completed other clerical tasks.
- Assisted coworkers and staff members with special tasks on daily basis.
- Updating data records using excel and Microsoft software.
- Updating vendors and businesses memberships.
- Processing payments.
- Only work on the weekends.
AP Accountant
Concord Companies
08.2021 - 07.2024
- Reduced late payments by closely monitoring aging reports and following up with vendors.
- Facilitated seamless transitions during departmental staffing changes through comprehensive training and support for incoming team members.
- Participated in cross-functional projects that improved financial processes across the organization.
- Managed credit card statements reconciliation process, ensuring proper allocation of charges to expense categories.
- Optimized workflow efficiency by regularly reviewing and updating AP procedures and documentation.
- Worked collaboratively with procurement teams to resolve discrepancies between purchase orders, receipts, and invoices.
- Contributed to annual budget planning by providing detailed analysis of past expenses and trends in vendor pricing.
- Improved cash flow management with timely payment scheduling and vendor negotiations.
- Conducted thorough audits on accounts payable records, identifying discrepancies and resolving issues promptly.
- Supported month-end closing processes by preparing accurate AP-related journal entries and account reconciliations.
- Enabled informed decision-making for management through regular reporting on accounts payable metrics.
- Applied customer payments to accounts on day of receipt.
- Enhanced data integrity by maintaining meticulous records of all transactions and reconciliations.
- Effectively managed high-volume invoices, ensuring timely payment and data accuracy.
- Strengthened relationships with key vendors through consistent communication, issue resolution, and prompt payments.
- Delighted customers by researching, analyzing and responding to billing inquiries quickly.
- Reached out to vendors and customers to verify information and follow up on client issues.
- Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
- Investigated daily variances and corrected errors to resolve discrepancies.
- Process office accounting functions such as AP/AR for student housing for the University of Illinois.
- Tracked funds, prepared deposits and reconciled accounts using excel files and quick books.
- Conducted technical and analytical reviews of tax returns to check for accuracy and qualified deductions.
- Coded 225-275 invoices daily using Yardi system.
- Double check that invoices match the amount that was order with what was received and the vendor's invoice.
- Paid property taxes and licenses.
- Divide invoices into different percentage always making sure the total amount was correct.
Education
Medical Assistant - Medical Assistant/Phlebotomies
CIT College of Info Medical Technology
Los Angeles, CA05.2011
Associate of Arts -
East Los Angeles College
Monterey Park, CA05.2004
Skills
- Customer Service
- Data Entry
- Office Administration
- Microsoft Word, an Excel
- Customer and client relations
- Strong Problem Solver
- Dedicated Team Player
- Mail handling
- Meticulous attention to detail
- Multi-line phone proficiency
- Event Coordination
- Purchase orders organization
Languages
Spanish
Full Professional
Timeline
AP Accountant
Concord Companies
08.2021 - 07.2024
Administrative Assistant
Los Angeles Flower District
03.2005 - Current
Medical Assistant - Medical Assistant/Phlebotomies
CIT College of Info Medical Technology
Associate of Arts -
East Los Angeles College
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