Summary
Overview
Work History
Education
Skills
Timeline
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Maria Maximova

New York

Summary

Detail-oriented Personal Assistant with proven expertise in database management and business communications. Skilled in coordinating schedules, managing travel arrangements, and maintaining confidential files. Rapid learner with proficiency in job-related software and a strong ability to streamline office processes. Fluent in Russian and English, facilitating effective cross-cultural communication.

Overview

12
12
years of professional experience

Work History

Personal Assistant

Princess N.P.
New York
08.2018 - Current
  • Managed daily schedules and appointments for Princess N.P., her family, and team.
  • Coordinated travel arrangements, including flights and accommodations for family, and staff.
  • Prepared meeting agendas, notes, and follow-up actions for team discussions.
  • Maintained filing systems and digital records for easy access to information.
  • Streamlined office processes to improve efficiency in administrative tasks.
  • Assisted in budget tracking and expense reporting for departmental and household needs.
  • Maintained confidential files related to personnel records or other sensitive information.
  • Assisted in planning and coordinating events, from small meetings to large business gatherings.
  • Prepared and edited correspondence, reports, and presentations to support household and business operations.
  • Assisted in the hiring and onboarding process of new staff, providing training and support as needed.
  • Conducted research on various topics to assist in decision-making and project planning.
  • Managed payments, including salaries, bonuses, reimbursements, etc.

International School Agent

Campus Education
New York
03.2021 - 07.2023
  • Facilitated communication between students and educational staff.
  • Assisted students in navigating academic resources and services.
  • Performed administrative tasks such as data entry, filing paperwork, updating databases and preparing reports.
  • Processed payments from customers by cash, check or credit cards accurately according to company guidelines.
  • Utilized computer systems for tracking, information gathering and and or troubleshooting.
  • Coordinated with other professionals, such as lawyers and Immigration Services, to provide comprehensive advise to foreign students on how to obtain and keep their visas.
  • Conducted due diligence on behalf of foreign students for various needs and requests.

Documentation Specialist

Sellanycar
Moscow
11.2013 - 09.2016
  • Collaborated with cross-functional teams to ensure consistent documentation standards.
  • Managed document control systems to organize files and track revisions.
  • Trained team members on effective documentation practices and tools.
  • Conducted regular audits of documentation to ensure compliance with company policies.
  • Filed accurate weekly, monthly, quarterly regulatory paperwork and maintained organization to support smooth audit processes.
  • Reviewed contracts for accuracy prior to signing off on behalf of the company.
  • Provided leadership, insight and mentoring to newly hired employees to supply knowledge of various company programs.
  • Mastered all work-related computer programs and showed exceptional proficiency at learning new software and helping colleagues with lesser computer literacy.

Education

High School Diploma -

School Number 20
Russia
06-2010

Skills

  • Document organization
  • Budget tracking
  • Multitasking and organization
  • Bilingual Russian/English
  • Strong interpersonal skills
  • Advanced computer skills
  • Report writing
  • Database management

Timeline

International School Agent

Campus Education
03.2021 - 07.2023

Personal Assistant

Princess N.P.
08.2018 - Current

Documentation Specialist

Sellanycar
11.2013 - 09.2016

High School Diploma -

School Number 20

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Maria Maximova